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Administrative Assistant (Temporary Position)

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VHB

Sep 20

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
  • Raleigh
  • 14d left

AI generated summary

  • You need a high school diploma, 2-5 years office experience, valid driver’s license, strong admin skills, MS Suite proficiency, and leadership abilities. Associate’s degree and Notary certification are a plus.
  • You will foster a positive office culture, manage supplies, provide clerical support, assist with meetings, handle finances, plan events, and perform tasks as assigned by leadership.

Requirements

  • High school diploma or equivalent
  • 2-5 years of related professional work experience in an office setting
  • Must have a valid driver’s license with the ability to run errands outside of the office.
  • Excellent administrative skills
  • Extremely organized and focused with keen attention to detail
  • Strong analytical and problem-solving skills
  • Propensity for multi-tasking
  • Capacity to work effectively both independently and collaboratively within a team
  • Robust verbal and written communication
  • Ability to act with discretion, tact, and professionalism in all situations
  • High degree of flexibility and adaptability
  • Strong leadership skills
  • Proficient in Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams)
  • Associate’s degree in business administration or related field
  • Experience working with multi-disciplinary engineering firm a plus
  • Notary Public certification a plus

Responsibilities

  • Collaborate with local leadership, staff, and committees to foster a positive office culture and boost team morale.
  • Uphold VHB’s brand by fostering a welcoming atmosphere for both employees and guests, while ensuring that all common areas are presentable and run in an efficient and professional manner.
  • Support daily operations with regards to supplies, equipment, and food orders.
  • Provide clerical administrative support to office personnel, such as answering phone calls, responding to emails, and assisting with project management and marketing documents, including official correspondence and presentations, plus occasional travel arrangements.
  • Assist with logistical organization and setup for meetings, including basic technical troubleshooting of conference rooms/phone systems.
  • Perform basic financial functions with accuracy, integrity, and discretion, including check issuance, utilization of company credit card, and receipt management.
  • Event planning on/off site for holidays, fundraisers, and other events.
  • All other job duties identified by the Managing Director and Office Manager.

FAQs

What is the duration of the temporary Administrative Assistant position?

The position is anticipated to last from late August to early January 2025, spanning approximately 4 months.

What are the typical working hours for this role?

The ideal candidate must be available to work 8:00am to 5:00pm, with the possibility of overtime and occasional after-hours assistance for events.

What are the minimum qualifications required for this position?

Candidates must have a high school diploma or equivalent and 2-5 years of related professional work experience in an office setting. A valid driver’s license is also required.

Are there any preferred qualifications for this position?

Yes, preferred qualifications include an Associate’s degree in business administration or a related field, experience working with a multi-disciplinary engineering firm, and Notary Public certification.

What skills are preferred for applicants to possess?

Preferred skills include excellent administrative skills, strong organizational abilities, analytical and problem-solving skills, multi-tasking capability, effective communication skills, and proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams).

What is the estimated hiring salary range for this position?

The estimated hiring salary range for this position is $21/hr to $24/hr, with final compensation based on individual qualifications, education, and experience.

What type of work environment does VHB promote?

VHB promotes a diverse and inclusive culture of collaboration and innovation, emphasizing community and social responsibility, learning and development, and career growth opportunities.

Do we provide benefits for the temporary position?

While specific benefits for temporary positions may vary, VHB is known for providing best-in-class benefits, including a flexible, hybrid workplace for eligible employees.

Is there an opportunity for permanent employment after this temporary role?

The job listing does not specify potential for permanent employment; however, exceptional performance in a temporary role may lead to future opportunities within the company.

What is the work culture like at VHB?

VHB fosters a culture that supports diversity, equity, and inclusion, encouraging a collaborative environment where employees can engage in innovative projects and contribute to meaningful work.

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VHB

A diverse team dedicated to delivering sustainable & equitable solutions for a more resilient tomorrow.

Engineering & Construction
Industry
1001-5000
Employees
1979
Founded Year

Mission & Purpose

We are VHB. Our diverse team of engineers, scientists, planners and designers brings together our collective knowledge, technical excellence, and wide network of trusted relationships to improve mobility, enhance communities, and balance development and infrastructure needs with environmental stewardship. With a future-focused mindset, we are dedicated to delivering sustainable and equitable solutions for a more resilient tomorrow to benefit the places where we live, work, and play.