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Administrative Associate - Food Services; Part Time; Days

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Yale New Haven Health

3mo ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    People, HR & Administration
  • Greenwich

AI generated summary

  • You need a high school diploma or GED, 1-2 years admin experience, Microsoft Office skills, strong organization, and excellent customer service and communication abilities.
  • You will manage correspondence, maintain records, greet visitors, schedule meetings, sort mail, monitor supplies, and perform general office duties in a professional environment.

Requirements

  • High school diploma or GED required. Some business course work at the college or technical level preferred.
  • One to two years previous experience functioning in an administrative support role or a combination of experience and Bachelors degree.
  • Experience using the Microsoft Office Suite including Word, Outlook, Excel and PowerPoint.
  • Good organizational skills with the ability to prioritize multiple tasks appropriately.
  • Excellent customer service and communication skills.
  • Working knowledge of Windows, Word, PowerPoint and Excel.

Responsibilities

  • Drafts and/or composes correspondence for review and approval.
  • Composes correspondence on well-defined subjects as requested.
  • Assembles and compiles data as directed.
  • Assembles and compiles standardized data from established sources.
  • Maintains departmental record-keeping and filing systems, either paper and/or electronic including payroll, work and purchase orders, etc.
  • Ensures records are updated accurately in a timely fashion.
  • Acts as receptionist for department.
  • Greets and receives visitors in a pleasant and professional manner.
  • Maintains department calendar, schedules meetings and appointments, and makes routine travel or conference arrangements.
  • Opens, sorts, screens, records and distributes mail to appropriate recipients in a timely manner.
  • Monitors and orders office supplies to maintain inventory at appropriate levels to ensure availability of necessary materials without over-stocking.
  • Performs other related general office duties as requested.

FAQs

What is the job title for this position?

The job title is Administrative Associate - Food Services, Part Time, Days.

What are the main responsibilities of the Administrative Associate in Food Services?

The main responsibilities include drafting and composing correspondence, assembling and compiling data, maintaining record-keeping and filing systems, acting as a receptionist, managing the department calendar, sorting and distributing mail, monitoring office supplies, and performing other general office duties as needed.

Is this position part-time or full-time?

This position is part-time.

What educational qualifications are required for this job?

A high school diploma or GED is required, and some business coursework at the college or technical level is preferred.

How much previous experience is required for the Administrative Associate role?

One to two years of previous experience in an administrative support role, or a combination of experience and a bachelor's degree is required.

What special skills are needed for this position?

Candidates should have experience using the Microsoft Office Suite (including Word, Outlook, Excel, and PowerPoint), good organizational skills, the ability to prioritize multiple tasks, excellent customer service, and communication skills.

What are the working hours for this job?

The working hours for this job are during the day, and the specific hours will be provided upon hiring.

Can I expect to work independently in this role?

Yes, the position requires you to work independently and efficiently to meet the needs of the department and its supervisory or managerial staff.

Will there be any training provided for this position?

Training details will be provided upon hiring, but the job requires familiarity with the Microsoft Office Suite and general office procedures.

Who will I be supporting in this role?

You will be providing administrative support to one or more individuals at the supervisory or manager level within the department.

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Yale New Haven Health

Science & Healthcare
Industry
1001-5000
Employees
1996
Founded Year

Mission & Purpose

Yale New Haven Health is making it easier for people to access the latest medical treatments, advanced research and innovations through our five outstanding hospitals – Yale New Haven, Bridgeport, Greenwich, Lawrence + Memorial and Westerly – and our affiliation with the prestigious Yale University and its highly-ranked Yale School of Medicine. Plus, our patients benefit from access to hundreds of dedicated primary care physicians and specialists in Northeast Medical Group and Yale Medicine. We also have advanced clinical relationships with multiple hospitals and numerous outpatient locations throughout the state so you can get the care you need, when you need it. As one organization, we’re working together to make health care more patient-focused, more accessible and more cost-effective. Some call it personalized medicine. We call it good care. For more information, check out the YNHHS Web site: www.ynhhs.org