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Administrative Associate - Women in STEM

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University of Texas at Austin

3mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Austin
  • Quick Apply

AI generated summary

  • You need a bachelor's degree with 1 year of admin experience or a high school diploma with 5 years, plus Microsoft Office skills, attention to detail, initiative, professionalism, and confidentiality.
  • You will support business operations by processing gifts, invoices, travel reimbursements, and managing hiring, records, and contracts while ensuring compliance and confidentiality.

Requirements

  • Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED and five years of clerical experience, including one year of experience at the Administrative Assistant level.
  • Proficiency with Microsoft Office applications.
  • Attention to detail and ability to handle concurrent projects, organize priorities, and meet deadlines.
  • Ability to take initiative and work as a team member without day-to-day supervision.
  • Professional demeanor in written and interpersonal communications.
  • Discretion and confidentiality in business dealings.
  • Relevant education and experience may be substituted as appropriate.

Responsibilities

  • Support all aspects of WiSTEM business operations such as gift processing, invoicing and bill paying, student staff hiring, processing travel reimbursements, room reservation management, supplies inventory and ordering, business contracts, and grant accounting.
  • Maintain accurate records and files, ensuring confidentiality and compliance with university policies.
  • Work with university departments and external partners to advance WiSTEM business operations.
  • Manage multiple projects simultaneously, maintaining timely, ethical, and professional standards.

FAQs

What is the job title for this position?

The job title is Administrative Associate - Women in STEM.

Where is this position located?

This position is located at the UT Main Campus.

What are the weekly scheduled hours for this role?

The weekly scheduled hours for this role are 40 hours.

What is the expected start date for this position?

The earliest start date for this position is October 4, 2024.

What are the main responsibilities of the Administrative Associate?

The main responsibilities include supporting WiSTEM business operations, maintaining accurate records, collaborating with university departments and external partners, and managing multiple projects simultaneously.

What qualifications are required for this position?

The required qualifications include a Bachelor's degree and one year of relevant experience, or a high school graduation or GED with five years of clerical experience, proficiency in Microsoft Office, attention to detail, ability to manage multiple projects, and professionalism in communications.

Are there any preferred qualifications for this position?

Yes, preferred qualifications include more than the required years of experience at UT Austin, familiarity with specific university systems, experience managing travel arrangements, event planning, and knowledge of university structure and policies.

What is the salary range for this position?

The salary range for this position starts at $45,000 and may vary depending on qualifications.

What working conditions should applicants expect?

Applicants can expect in-person work on campus with regular business hours, occasional weekend and evening work, and a small team environment with frequent interruptions.

What materials are required to apply for this position?

Required materials include a resume/CV, three work references with contact information, and a letter of interest.

Will applicants undergo a background check?

Yes, a criminal history background check will be required for finalists under consideration for this position.

What is the employment eligibility for this position?

Applicants must be eligible to work in the United States on a full-time basis for any employer.

Does this position offer retirement plan eligibility?

Yes, the retirement plan eligibility for this position is through the Teacher Retirement System of Texas (TRS), subject to specific conditions.

Is this position part of the University of Texas at Austin's equal opportunity employment policy?

Yes, the University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable laws regarding nondiscrimination and affirmative action.

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University of Texas at Austin

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Mission & Purpose

The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the University has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and more than 50,000 students.