The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the University has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and more than 50,000 students.

Education

University of Texas at Austin

What starts here changes the world 🤘🌎

You need a bachelor's degree, 5+ years in program coordination, strong communication skills, student service experience, initiative, attention to detail, and a history of punctual attendance.

You will manage course scheduling, monitor enrollment, oversee accreditation processes, update course inventory, coordinate final exams, and support the academic program with data analysis and reports.

Architecture & Urban Planning

Education & Teaching

Austin

<div><div>Job Posting Title:</div>
Senior Academic Program Coordinator<div>
-</div><div>
Hiring Department:</div>
School of Architecture<div>
-</div><div>
Position Open To:</div>
All Applicants<div>
-</div><div>
Weekly Scheduled Hours:</div>
40<div>
-</div><div>
FLSA Status:</div>
Exempt<div>
-</div><div>
Earliest Start Date:</div>
Immediately<div>
-</div><div>
Position Duration:</div>
Expected to Continue<div>
-</div><div>
Location:</div>
UT MAIN CAMPUS<div>
-</div><div>
Job Details:</div><div>
General Notes</div><div>
The School of Architecture at The University of Texas at Austin&mdash;provides next-generation leadership for design and planning education. Always cognizant of our role as stewards of the built environment, we meld principle and practice to foster innovation while remaining always grounded in serving our communities.</div><div></div><div>
Benefits</div><div>
The University of Texas at Austin provides an outstanding <div>benefits package</div> to staff, including, but not limited to:</div><ul><li>Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)</li><li>Voluntary vision, dental, life, and disability insurance options</li><li>Generous paid vacation, sick leave, and holidays</li><li>Teachers Retirement System of Texas (a defined benefit retirement plan, with employer matching funds)</li><li>Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)</li><li>Flexible spending account options for medical and childcare expenses</li><li>Robust free training access through LinkedIn Learning plus professional conference opportunities</li><li>Tuition assistance</li><li>Expansive employee discount program, including athletic tickets</li><li>Free access to UT Austin's libraries and museums with staff ID card</li><li>Free rides on all UT Shuttle and Austin Capital Metro buses with staff ID card</li></ul><div><br>
Job Description</div><div>
The Senior Academic Program Coordinator supports the Associate Dean of Academic Affairs in implementing strategic goals and objectives, regularly collaborates with Program Directors to align daily operations with short and long-term strategies, and fosters an organizational culture that is innovative, fast-paced, and agile.</div><div></div><div>
Responsibilities</div><div></div><div>
COURSE SCHEDULING</div><ul><li>
Manages all phases of course scheduling in consultation with the Associate Dean and Program Directors.</li><li>
Edits course schedule using Class Manager and Course Schedule Update systems.</li><li>
Ensures that the School of Architecture (SOA) follows best practices regarding timely submission of course scheduling requests and updates during each cycle.</li><li>
Schedules and reserves classrooms, activates waitlists, manages course descriptions, tracks flag designations, and confirms seat counts and prerequisites.</li><li>
Submits requests for small classes, non-standard class times, and cross-listed courses.</li></ul><div></div><div>
COURSE MANAGEMENT</div><ul><li>
Monitors course enrollment statistics, student rosters, waitlists, and student interest in electives to utilize academic resources most efficiently.</li><li>
Manages the Course Instructor Survey functions for the SOA and maintains historical records.</li><li>
Confirms organized course meeting information and class groupings with faculty through FASET and performs final audits.</li><li>
Schedules final exams, in accordance with university policy.</li></ul><div></div><div>
ACCREDITATIONS AND ASSESSMENTS</div><ul><li>
Coordinates and manages all SOA accreditations, assessment tasks, and provide statistical data for curricular management.</li><li>
Manually aggregates trends and enrollment reports.</li><li>
Maintains records for accreditation and external reviews, manages site visit arrangements, and oversees outreach and communication for visits.</li><li>
Works proactively with the Graduate School and SOA Graduate Office to ensure that external graduate program reviews are appropriately conducted, from start to finish.</li><li>
Develops and maintains tracking systems to provide statistical and reporting needs of the University (SACS) and each program&rsquo;s accrediting body (NAAB, PAB, LAAB, CIDA).</li><li>
Prepares and analyzes statistical data and presents results and recommendations to the dean and other SOA and university administrators.</li></ul><div></div><div>
COURSE INVENTORY</div><ul><li>
Updates all facets of SOA undergraduate and graduate Course Inventory following established policies and deadlines.</li><li>
Ensures that the SOA follows best practices regarding Course Inventory updates.</li><li>
Collaborates with university partners, SOA Student Affairs, and SOA administrators in support of maximizing the functional utilization of course-related processes and procedures.</li></ul><div></div><div>
MARGINAL/INCIDENTAL FUNCTIONS</div><ul><li>
Backs up the Academic Program Coordinator and supports events under the Associate Dean for Academic Affairs portfolio.</li><li>
Creates, maintains, and promotes technologically advanced office protocols utilizing a high degree of innovation.</li><li>
Contributes to a positive and collegial work environment.</li><li>
Attends school committee meetings as requested.</li><li>
Additional hours may be required at peak periods.</li><li>
Other related functions as assigned.</li></ul><div></div><div>
Required Qualifications</div><ul><li>
Bachelor's degree and at least five years experience in program administration or coordination.</li><li>
Demonstrated student service experience requiring diplomacy, tact and sound judgment.</li><li>
Demonstrated professionalism in dealing with students, faculty, staff, and administrators.</li><li>
Excellent oral and written communication skills.
</li><li>Demonstrated initiative and follow-through.</li><li>
Excellent attention to detail.</li><li>
History of regular and punctual attendance in the workplace.</li></ul><div></div><div><i>
Relevant education and experience may be substituted as appropriate</i></div><div></div><div>
Preferred Qualifications</div><ul><li>
More than the required amount of experience and/or education.</li><li>
Recent experience working in an academic capacity with faculty.</li><li>
Working knowledge of UT Austin software systems (*DEFINE, Workday, Cognos, DocuSign, etc.).</li><li>
Knowledge of School of Architecture curriculum or programs.</li><li>
Demonstrated interest in architecture, design, or fine arts.</li></ul><div></div><div>
Salary Range</div><div>
$65,000 (fixed rate)</div><div></div><div>
Required Materials</div><ul><li><div>
Resume/CV</div></li><li><div>
3 work references with their contact information; at least one reference should be from a supervisor</div></li><li><div>
Letter of interest</div></li></ul><div></div><div>
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.</div><div></div><div>
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.</div><div>
-</div><div>
Employment Eligibility:</div>
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.<div>
-</div><div>
Retirement Plan Eligibility:</div>
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.<div>
-</div><div>
Background Checks:</div><div>
A criminal history background check will be required for finalist(s) under consideration for this position.</div><div>
-</div><div>
Equal Opportunity Employer:</div><div>
The University of Texas at Austin, as an <div>equal opportunity/affirmative action employer</div>, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.</div><div>
-</div><div>
Pay Transparency:</div><div>
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information.</div><div>
-</div><div>
Employment Eligibility Verification:</div><div>
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original <div>documents</div> to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.</div><div>
-</div><div>
E-Verify:</div><div>
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university&rsquo;s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:</div><ul><li><div>
E-Verify Poster (English)</div> [PDF]</li><li><div>
E-Verify Poster (Spanish)</div> [PDF]</li><li><div>
Right To Work Poster (English)</div> [PDF]</li><li><div>
Right To Work Poster (Spanish)</div> [PDF]</li></ul><div>
-</div><div>
Compliance:</div><div>
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in <div>HOP-3031</div>.</div><div></div><div>
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may <div>access the most recent report here</div> or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.</div></div>

Job Posting Title:
Senior Academic Program Coordinator
-
Hiring Department:
School of Architecture
-
Position Open To:
All Applicants
-
Weekly Scheduled Hours:
40
-
FLSA Status:
Exempt
-
Earliest Start Date:
Immediately
-
Position Duration:
Expected to Continue
-
Location:
UT MAIN CAMPUS
-
Job Details:
General Notes
The School of Architecture at The University of Texas at Austin—provides next-generation leadership for design and planning education. Always cognizant of our role as stewards of the built environment, we meld principle and practice to foster innovation while remaining always grounded in serving our communities.
Benefits
The University of Texas at Austin provides an outstanding benefits package to staff, including, but not limited to:Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)Voluntary vision, dental, life, and disability insurance optionsGenerous paid vacation, sick leave, and holidaysTeachers Retirement System of Texas (a defined benefit retirement plan, with employer matching funds)Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)Flexible spending account options for medical and childcare expensesRobust free training access through LinkedIn Learning plus professional conference opportunitiesTuition assistanceExpansive employee discount program, including athletic ticketsFree access to UT Austin's libraries and museums with staff ID cardFree rides on all UT Shuttle and Austin Capital Metro buses with staff ID card
Job Description
The Senior Academic Program Coordinator supports the Associate Dean of Academic Affairs in implementing strategic goals and objectives, regularly collaborates with Program Directors to align daily operations with short and long-term strategies, and fosters an organizational culture that is innovative, fast-paced, and agile.
Responsibilities
COURSE SCHEDULING
Manages all phases of course scheduling in consultation with the Associate Dean and Program Directors.
Edits course schedule using Class Manager and Course Schedule Update systems.
Ensures that the School of Architecture (SOA) follows best practices regarding timely submission of course scheduling requests and updates during each cycle.
Schedules and reserves classrooms, activates waitlists, manages course descriptions, tracks flag designations, and confirms seat counts and prerequisites.
Submits requests for small classes, non-standard class times, and cross-listed courses.
COURSE MANAGEMENT
Monitors course enrollment statistics, student rosters, waitlists, and student interest in electives to utilize academic resources most efficiently.
Manages the Course Instructor Survey functions for the SOA and maintains historical records.
Confirms organized course meeting information and class groupings with faculty through FASET and performs final audits.
Schedules final exams, in accordance with university policy.
ACCREDITATIONS AND ASSESSMENTS
Coordinates and manages all SOA accreditations, assessment tasks, and provide statistical data for curricular management.
Manually aggregates trends and enrollment reports.
Maintains records for accreditation and external reviews, manages site visit arrangements, and oversees outreach and communication for visits.
Works proactively with the Graduate School and SOA Graduate Office to ensure that external graduate program reviews are appropriately conducted, from start to finish.
Develops and maintains tracking systems to provide statistical and reporting needs of the University (SACS) and each program’s accrediting body (NAAB, PAB, LAAB, CIDA).
Prepares and analyzes statistical data and presents results and recommendations to the dean and other SOA and university administrators.
COURSE INVENTORY
Updates all facets of SOA undergraduate and graduate Course Inventory following established policies and deadlines.
Ensures that the SOA follows best practices regarding Course Inventory updates.
Collaborates with university partners, SOA Student Affairs, and SOA administrators in support of maximizing the functional utilization of course-related processes and procedures.
MARGINAL/INCIDENTAL FUNCTIONS
Backs up the Academic Program Coordinator and supports events under the Associate Dean for Academic Affairs portfolio.
Creates, maintains, and promotes technologically advanced office protocols utilizing a high degree of innovation.
Contributes to a positive and collegial work environment.
Attends school committee meetings as requested.
Additional hours may be required at peak periods.
Other related functions as assigned.
Required Qualifications
Bachelor's degree and at least five years experience in program administration or coordination.
Demonstrated student service experience requiring diplomacy, tact and sound judgment.
Demonstrated professionalism in dealing with students, faculty, staff, and administrators.
Excellent oral and written communication skills.
Demonstrated initiative and follow-through.
Excellent attention to detail.
History of regular and punctual attendance in the workplace.
Relevant education and experience may be substituted as appropriate
Preferred Qualifications
More than the required amount of experience and/or education.
Recent experience working in an academic capacity with faculty.
Working knowledge of UT Austin software systems (*DEFINE, Workday, Cognos, DocuSign, etc.).
Knowledge of School of Architecture curriculum or programs.
Demonstrated interest in architecture, design, or fine arts.
Salary Range
$65,000 (fixed rate)
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
-
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
-
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
-
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
-
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
-
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
-
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
-
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English) [PDF]
E-Verify Poster (Spanish) [PDF]
Right To Work Poster (English) [PDF]
Right To Work Poster (Spanish) [PDF]
-
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Senior Academic Program Coordinator - University of Texas at Austin

Senior Academic Program Coordinator

You need a bachelor's in HR, business, social sciences, or similar, plus 2 years in HR. Proficiency with computers and office equipment is essential; relevant experience may substitute.

You will provide customer service, manage HR documentation, assist new hires, maintain filing systems, support HRIS data entry, and complete special projects independently and collaboratively.

People, HR & Administration

<div><div>Job Posting Title:</div>
Human Resource Representative<div>
-</div><div>
Hiring Department:</div>
University Housing and Dining<div>
-</div><div>
Position Open To:</div>
All Applicants<div>
-</div><div>
Weekly Scheduled Hours:</div>
40<div>
-</div><div>
FLSA Status:</div>
Non-Exempt<div>
-</div><div>
Earliest Start Date:</div>
Mar 14, 2025<div>
-</div><div>
Position Duration:</div>
Expected to Continue<div>
-</div><div>
Location:</div>
UT MAIN CAMPUS<div>
-</div><div>
Job Details:</div><div>
General Notes</div><div>
BENEFITS: UT Austin offers a competitive benefits package that includes:</div><ul><li><div>
100% employer-paid basic medical coverage</div></li><li><div>
Free Capital Metro bus rides</div></li><li><div>
Retirement contributions</div></li><li><div>
Paid vacation, sick time, and holidays</div></li><li><div>
Career growth &amp; professional development</div></li></ul><div></div><div>
Please visit our Human Resources (HR) website at <div>https://hr.utexas.edu/</div> to learn more about the total benefits offered when you join our team!</div><div></div><div>
Purpose</div><div>
As a member of the Human Resources (HR) Talent Acquisition team, you will lead recruitment efforts for University Housing and Dining (UHD) student and part-time employment. Serve as a primary liaison for applicants, the community, and hiring managers. Utilize innovative strategies to develop and implement effective student recruitment initiatives.</div><div></div><div>
Responsibilities</div><ul><li><div>
Provide top quality service at all times to internal and external customers. Greet staff, visitors, students, and campus partners. Use initiative to resolve concerns independently and in a tactful manner. Provide support to HR teammates and HR leadership. Create and implement efficiencies that have a positive impact on customer service.</div></li><li><div>
Provides administrative support functions for the HR office. Schedules and organizes meetings, calendars and office activities utilizing Sharepoint and Outlook. Maintains monthly task lists, metrics and deadlines. Finalizes audits of completed processes utilizing checklists within ticket system. Utilizes internal software and processes to complete tasks and communicate with coworkers.</div></li><li><div>
Assist applicants and new hires with completing and submitting required paperwork. Explains procedures. Handles sensitive and secure documents appropriately. Handles confidential, routine and non-routine information. Advises managers and supervisors on HR processes and requirements for employment related matters.</div></li><li><div>
Maintains and updates filing systems for the HR office. Manages collection of recurring employment documents and files. Retrieves information from files when needed. Photocopies and transmits information and documents. Performs data entry.</div></li><li><div>
Assists with keying employee position assignments into HRIS. Assist with marketing, recruiting, advertisement for open potions and assists with application process.</div></li><li><div>
Completes special projects, including disseminating information. Works independently and as a team on nonrecurring and ongoing projects.</div></li></ul><div></div><div>
Required Qualifications</div><ul><li><div>
Bachelor's degree in human resource management, business administration, social sciences, public administration, or a related field.</div></li><li><div>
At least 2 years in a human resources function.</div></li><li><div>
Knowledge or skill of personal computer and office equipment</div></li></ul><div></div><div><i>
Relevant education and experience may be substituted as appropriate.</i></div><div></div><div>
Preferred Qualifications</div><ul><li><div>
Bilingual in Spanish and English.</div></li><li><div>
Three or more years of experience in human resources function.</div></li><li><div>
Experience using HRIS system, such as Workday.</div></li><li><div>
Experience using Microsoft Office.</div></li><li><div>
Experience working in a University setting.</div></li><li><div>
Experience utilizing various job boards to source and recruit candidates.</div></li><li><div>
Experience recruiting a high volume of applicants.</div></li><li><div>
Demonstrated organization and prioritization skills.</div></li></ul><div></div><div>
Salary Range</div><div>
$52,500+ depending on qualifications</div><div></div><div>
Working Conditions</div><ul><li><div>
May work around standard office conditions.</div></li><li><div>
Repetitive use of keyboard at a workstation.</div></li><li><div>
Use of manual dexterity.</div></li></ul><div></div><div>
Work Shift</div><ul><li><div>
Monday - Friday, 8:00AM - 5:00PM. Hours and days may vary due to business needs.</div></li></ul><div></div><div>
Required Materials</div><ul><li><div>
Resume/CV</div></li><li><div>
3 work references with their contact information; at least one reference should be from a supervisor</div></li><li><div>
Letter of interest</div></li></ul><div></div><div>
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.</div><div></div><div>
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.</div><div>
-</div><div>
Employment Eligibility:</div>
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.<div>
-</div><div>
Retirement Plan Eligibility:</div>
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.<div>
-</div><div>
Background Checks:</div><div>
A criminal history background check will be required for finalist(s) under consideration for this position.</div><div>
-</div><div>
Equal Opportunity Employer:</div><div>
The University of Texas at Austin, as an <div>equal opportunity/affirmative action employer</div>, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.</div><div>
-</div><div>
Pay Transparency:</div><div>
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information.</div><div>
-</div><div>
Employment Eligibility Verification:</div><div>
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original <div>documents</div> to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.</div><div>
-</div><div>
E-Verify:</div><div>
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university&rsquo;s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:</div><ul><li><div>
E-Verify Poster (English)</div> [PDF]</li><li><div>
E-Verify Poster (Spanish)</div> [PDF]</li><li><div>
Right To Work Poster (English)</div> [PDF]</li><li><div>
Right To Work Poster (Spanish)</div> [PDF]</li></ul><div>
-</div><div>
Compliance:</div><div>
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in <div>HOP-3031</div>.</div><div></div><div>
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may <div>access the most recent report here</div> or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.</div></div>

Job Posting Title:
Human Resource Representative
-
Hiring Department:
University Housing and Dining
-
Position Open To:
All Applicants
-
Weekly Scheduled Hours:
40
-
FLSA Status:
Non-Exempt
-
Earliest Start Date:
Mar 14, 2025
-
Position Duration:
Expected to Continue
-
Location:
UT MAIN CAMPUS
-
Job Details:
General Notes
BENEFITS: UT Austin offers a competitive benefits package that includes:
100% employer-paid basic medical coverage
Free Capital Metro bus rides
Retirement contributions
Paid vacation, sick time, and holidays
Career growth & professional development
Please visit our Human Resources (HR) website at https://hr.utexas.edu/ to learn more about the total benefits offered when you join our team!
Purpose
As a member of the Human Resources (HR) Talent Acquisition team, you will lead recruitment efforts for University Housing and Dining (UHD) student and part-time employment. Serve as a primary liaison for applicants, the community, and hiring managers. Utilize innovative strategies to develop and implement effective student recruitment initiatives.
Responsibilities
Provide top quality service at all times to internal and external customers. Greet staff, visitors, students, and campus partners. Use initiative to resolve concerns independently and in a tactful manner. Provide support to HR teammates and HR leadership. Create and implement efficiencies that have a positive impact on customer service.
Provides administrative support functions for the HR office. Schedules and organizes meetings, calendars and office activities utilizing Sharepoint and Outlook. Maintains monthly task lists, metrics and deadlines. Finalizes audits of completed processes utilizing checklists within ticket system. Utilizes internal software and processes to complete tasks and communicate with coworkers.
Assist applicants and new hires with completing and submitting required paperwork. Explains procedures. Handles sensitive and secure documents appropriately. Handles confidential, routine and non-routine information. Advises managers and supervisors on HR processes and requirements for employment related matters.
Maintains and updates filing systems for the HR office. Manages collection of recurring employment documents and files. Retrieves information from files when needed. Photocopies and transmits information and documents. Performs data entry.
Assists with keying employee position assignments into HRIS. Assist with marketing, recruiting, advertisement for open potions and assists with application process.
Completes special projects, including disseminating information. Works independently and as a team on nonrecurring and ongoing projects.
Required Qualifications
Bachelor's degree in human resource management, business administration, social sciences, public administration, or a related field.
At least 2 years in a human resources function.
Knowledge or skill of personal computer and office equipment
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Bilingual in Spanish and English.
Three or more years of experience in human resources function.
Experience using HRIS system, such as Workday.
Experience using Microsoft Office.
Experience working in a University setting.
Experience utilizing various job boards to source and recruit candidates.
Experience recruiting a high volume of applicants.
Demonstrated organization and prioritization skills.
Salary Range
$52,500+ depending on qualifications
Working Conditions
May work around standard office conditions.
Repetitive use of keyboard at a workstation.
Use of manual dexterity.
Work Shift
Monday - Friday, 8:00AM - 5:00PM. Hours and days may vary due to business needs.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
-
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
-
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
-
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
-
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
-
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
-
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
-
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English) [PDF]
E-Verify Poster (Spanish) [PDF]
Right To Work Poster (English) [PDF]
Right To Work Poster (Spanish) [PDF]
-
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Human Resource Representative - University of Texas at Austin

Human Resource Representative

You need a bachelor's degree, 5 years in HR, strong communication skills, attention to detail, problem-solving abilities, team collaboration, adept in Microsoft Office, and discretion with confidential info.

You will manage recruitment, onboarding, and offboarding, ensure HR compliance, advise managers, process transactions, address inquiries, and contribute to HR improvements and training initiatives.

Consulting

<div><div>Job Posting Title:</div>
Senior Human Resource Coordinator<div>
-</div><div>
Hiring Department:</div>
Oden Institute<div>
-</div><div>
Position Open To:</div>
All Applicants<div>
-</div><div>
Weekly Scheduled Hours:</div>
40<div>
-</div><div>
FLSA Status:</div>
Exempt<div>
-</div><div>
Earliest Start Date:</div>
Mar 01, 2025<div>
-</div><div>
Position Duration:</div>
Expected to Continue<div>
-</div><div>
Location:</div>
UT MAIN CAMPUS<div>
-</div><div>
Job Details:</div><div>
General Notes</div><div>
The Oden Institute is an organized research unit that fosters interdisciplinary programs in computational sciences and engineering, computational medicine, computational geosciences, mathematical modeling, applied mathematics, data science, software engineering, and computational visualization.</div><div></div><div>
Candidates will need to upload a resume, letter of interest, and the names of three references to apply for this position.</div><div></div><div>
UT Austin offers a competitive benefits package that includes:</div><ul><li><div>
100% employer-paid basic medical coverage</div></li><li><div>
Retirement contributions</div></li><li><div>
Paid vacation and sick time</div></li><li><div>
Paid holidays</div></li><li><div>
Free training access through LinkedIn Learning</div></li><li><div>
Professional conference opportunities</div></li><li><div>
Tuition assistance</div></li></ul><div></div><div>
Please visit our <div>Human Resources (HR)</div> website to learn more about the total <div>benefits</div> offered.</div><div></div><div>
Purpose</div><div>
The Senior HR Coordinator at the Oden Institute will play a crucial role in supporting the full employment lifecycle of faculty, staff, and student employees. Reporting to the Associate Director of Research Administration and HR, this position will oversee key HR functions, including recruitment, onboarding, employee relations, benefits coordination, and compliance with institutional policies. Acting as a trusted resource, the Senior HR Coordinator will ensure a seamless and efficient HR experience. This role requires a proactive and detail-oriented professional who thrives in a dynamic academic environment and is committed to excellence in human resources operations.</div><div></div><div>
Responsibilities</div><ul><li><div>
Manage the full employment lifecycle, including recruitment, hiring, onboarding, and offboarding processes, while ensuring compliance with university policies and employment regulations.</div></li><li><div>
Consult with hiring managers to assess staffing needs, advise on employment requirements, and facilitate HR business processes for all personnel categories.</div></li><li><div>
Oversee HR compliance and administrative processes, including background checks, visa petitions, I-9 verification, and employment authorizations in collaboration with Texas Global.</div></li><li><div>
Serve as a key HR liaison, providing guidance to employees, students and managers on university policies, payroll, student employment, and compliance training.</div></li><li><div>
Support HR operations by processing high-volume business transactions, preparing HR reports, maintaining organizational charts, and enhancing workflow efficiencies.</div></li><li><div>
Address employee inquiries related to HR policies, benefits, and workplace concerns, ensuring prompt resolution and appropriate referrals to campus resources.</div></li><li><div>
Contribute to continuous improvement of HR processes by recommending workflow enhancements, assisting with training initiatives, and participating in professional development activities.</div></li></ul><div></div><div>
Required Qualifications</div><ul><li><div>
Bachelor&rsquo;s degree and a minimum of 5 years of experience in a human resources role, demonstrating expertise in HR processes and best practices.</div></li><li><div>
Strong command of written and oral English, with excellent communication and interpersonal skills.</div></li><li><div>
High level of attention to detail, strong problem-solving abilities, and exceptional organizational skills.</div></li><li><div>
Ability to handle sensitive and confidential information with sound judgment, tact, and discretion.</div></li><li><div>
Proven ability to work both independently and within a team, fostering effective relationships in a collegial environment.</div></li><li><div>
Experience working in a high-volume office environment while managing multiple deadlines efficiently.</div></li><li><div>
Commitment to promoting a dynamic, service-oriented workplace.</div></li><li><div>
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.</div></li></ul><div></div><div><i>
Relevant education and experience may be substituted as appropriate.</i></div><div></div><div>
Preferred Qualifications</div><ul><li><div>
More than the required experience.</div></li><li><div>
SHRM-Certified Professional (SHRM-CP) or equivalent HR certification.</div></li><li><div>
Experience working with faculty and administrative and professional positions and policies administered by a university.</div></li><li><div>
Ability to work without close supervision and demonstrated ability to make decisions.</div></li><li><div>
Experience working with Workday and Smartsheet.</div></li></ul><div></div><div>
Salary Range</div><div>
$70,000 + depending on qualifications.</div><div></div><div>
Working Conditions</div><ul><li><div>
Work around standard office conditions.</div></li><li><div>
Repetitive use of a keyboard at a workstation.</div></li></ul><div></div><div>
Required Materials</div><ul><li><div>
Letter of Interest</div></li><li><div>
Resume/CV</div></li><li><div>
List of 3 work references with their contact information; at least one reference should be from a supervisor.</div></li></ul><div></div><div>
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.</div><div></div><div>
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.</div><div>
-</div><div>
Employment Eligibility:</div>
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.<div>
-</div><div>
Retirement Plan Eligibility:</div>
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.<div>
-</div><div>
Background Checks:</div><div>
A criminal history background check will be required for finalist(s) under consideration for this position.</div><div>
-</div><div>
Equal Opportunity Employer:</div><div>
The University of Texas at Austin, as an <div>equal opportunity/affirmative action employer</div>, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.</div><div>
-</div><div>
Pay Transparency:</div><div>
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information.</div><div>
-</div><div>
Employment Eligibility Verification:</div><div>
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original <div>documents</div> to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.</div><div>
-</div><div>
E-Verify:</div><div>
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university&rsquo;s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:</div><ul><li><div>
E-Verify Poster (English)</div> [PDF]</li><li><div>
E-Verify Poster (Spanish)</div> [PDF]</li><li><div>
Right To Work Poster (English)</div> [PDF]</li><li><div>
Right To Work Poster (Spanish)</div> [PDF]</li></ul><div>
-</div><div>
Compliance:</div><div>
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in <div>HOP-3031</div>.</div><div></div><div>
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may <div>access the most recent report here</div> or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.</div></div>

Job Posting Title:
Senior Human Resource Coordinator
-
Hiring Department:
Oden Institute
-
Position Open To:
All Applicants
-
Weekly Scheduled Hours:
40
-
FLSA Status:
Exempt
-
Earliest Start Date:
Mar 01, 2025
-
Position Duration:
Expected to Continue
-
Location:
UT MAIN CAMPUS
-
Job Details:
General Notes
The Oden Institute is an organized research unit that fosters interdisciplinary programs in computational sciences and engineering, computational medicine, computational geosciences, mathematical modeling, applied mathematics, data science, software engineering, and computational visualization.
Candidates will need to upload a resume, letter of interest, and the names of three references to apply for this position.
UT Austin offers a competitive benefits package that includes:
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Free training access through LinkedIn Learning
Professional conference opportunities
Tuition assistance
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
The Senior HR Coordinator at the Oden Institute will play a crucial role in supporting the full employment lifecycle of faculty, staff, and student employees. Reporting to the Associate Director of Research Administration and HR, this position will oversee key HR functions, including recruitment, onboarding, employee relations, benefits coordination, and compliance with institutional policies. Acting as a trusted resource, the Senior HR Coordinator will ensure a seamless and efficient HR experience. This role requires a proactive and detail-oriented professional who thrives in a dynamic academic environment and is committed to excellence in human resources operations.
Responsibilities
Manage the full employment lifecycle, including recruitment, hiring, onboarding, and offboarding processes, while ensuring compliance with university policies and employment regulations.
Consult with hiring managers to assess staffing needs, advise on employment requirements, and facilitate HR business processes for all personnel categories.
Oversee HR compliance and administrative processes, including background checks, visa petitions, I-9 verification, and employment authorizations in collaboration with Texas Global.
Serve as a key HR liaison, providing guidance to employees, students and managers on university policies, payroll, student employment, and compliance training.
Support HR operations by processing high-volume business transactions, preparing HR reports, maintaining organizational charts, and enhancing workflow efficiencies.
Address employee inquiries related to HR policies, benefits, and workplace concerns, ensuring prompt resolution and appropriate referrals to campus resources.
Contribute to continuous improvement of HR processes by recommending workflow enhancements, assisting with training initiatives, and participating in professional development activities.
Required Qualifications
Bachelor’s degree and a minimum of 5 years of experience in a human resources role, demonstrating expertise in HR processes and best practices.
Strong command of written and oral English, with excellent communication and interpersonal skills.
High level of attention to detail, strong problem-solving abilities, and exceptional organizational skills.
Ability to handle sensitive and confidential information with sound judgment, tact, and discretion.
Proven ability to work both independently and within a team, fostering effective relationships in a collegial environment.
Experience working in a high-volume office environment while managing multiple deadlines efficiently.
Commitment to promoting a dynamic, service-oriented workplace.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
More than the required experience.
SHRM-Certified Professional (SHRM-CP) or equivalent HR certification.
Experience working with faculty and administrative and professional positions and policies administered by a university.
Ability to work without close supervision and demonstrated ability to make decisions.
Experience working with Workday and Smartsheet.
Salary Range
$70,000 + depending on qualifications.
Working Conditions
Work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Required Materials
Letter of Interest
Resume/CV
List of 3 work references with their contact information; at least one reference should be from a supervisor.
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
-
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
-
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
-
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
-
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
-
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
-
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
-
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English) [PDF]
E-Verify Poster (Spanish) [PDF]
Right To Work Poster (English) [PDF]
Right To Work Poster (Spanish) [PDF]
-
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Senior Human Resource Coordinator - University of Texas at Austin

Senior Human Resource Coordinator

You need a bachelor's degree, 3 years in event coordination, experience in logistics, budgeting, and communication skills to manage speakers, staff, and vendors effectively.

You will plan and execute events, manage logistics and budgets, coordinate marketing and podcasts, supervise staff, and foster collaborations to enhance program visibility and student involvement.

Customer Relations

Business, Operations & Strategy

Job Posting Title:<br><br>Program Manager for Events<br><br><br><br><br>Hiring Department:<br><br>Clements Center for National Security<br><br><br><br><br>Position Open To:<br><br>All Applicants<br><br><br><br><br>Weekly Scheduled Hours:<br><br>40<br><br><br><br><br>FLSA Status:<br><br>Exempt<br><br><br><br><br>Earliest Start Date:<br><br>Immediately<br><br><br><br><br>Position Duration:<br><br>Expected to Continue<br><br><br><br><br>Location:<br><br>UT MAIN CAMPUS<br><br><br><br><br>Job Details:<br><br>General Notes<br><br>Must be eligible to work in the U.S. on a full-time basis for any employer without sponsorship. This is a full-time benefits eligible position.<br><br>Purpose<br><br>The Program Manager for Events in the Clements Center for National Security will be responsible for planning, executing, and overseeing a wide range of speaker events, conferences, and special programs. This role requires strong event management skills, logistical expertise, and the ability to coordinate with multiple stakeholders while ensuring high-quality experiences for speakers, guests, and participants.<br><br>Responsibilities<br><br><br> * Guest Speaker Series and Conferences: Plans and executes approximately 20–25 speaker events per semester. Collaborates with Center leadership to develop a schedule of events for the academic year, including stand-alone speaker events and conferences. Serves as the primary contact for all events, manages logistics, communications, expenses, advertising, and overall guest experience. Identifies and books venues, negotiates contracts, coordinates catering, and submits relevant work orders. Oversees event setup, coordinates audio-visual support and photography (either in-house or with third-party vendors), manages event marketing and registration, and supervises volunteers and student workers. Handle all aspects of speaker engagement, including travel arrangements, accommodations, itineraries, ground transportation, and additional activities (e.g., small dinners or student programming sessions). Provide logistical and staff support for co-sponsored conferences and events. Assists the Student Programs team with select events and attends relevant programs to promote event initiatives.<br> * Special Event Management: Leads planning and execution of the 5-day Summer Seminar in History and Statecraft in Colorado. Under leadership guidance, develops the seminar agenda, session schedules, invites speakers, and organizes course materials (e.g., readings, printed materials, gift bags).Collaborates with leadership to select student participants and manage pre-seminar logistics, travel, and outreach. Oversees venue logistics, off-site events, and special dinners. Coordinates graphic design and promotion of student applications with the Communications Coordinator. Manages social media promotion, podcast recordings, and photography during the seminar. Responsible for budgeting and processing related expenses.<br> * Marketing: Collaborates with communications staff to develop and implement a comprehensive digital marketing strategy, ensuring effective promotion of all Clements Center-led and co-sponsored events across social media platforms. Gather and provide event and speaker information to support content creation efforts, while coordinating with event co-sponsors to integrate branding, logos, and promotional strategies for maximum visibility and engagement.<br> * Podcast Management: Coordinates event recordings for assigned programs and provides editing notes. Organizes and records roundtable discussions, ensuring timely submission for podcast content. Liaises with the Texas National Security Review (TNSR) editor to coordinate publication of podcasts. Ensure Audio/Visual Release forms are on file for all recordings.<br> * Leadership: Supports the Senior Manager in supervising a team of four or more employees. Collaborates with team members on event planning and promotions while providing mentorship and training to junior staff members across teams. Builds relationships with campus departments, centers, and key stakeholders to enhance the Center’s visibility and engagement, while fostering student involvement in Clements Center programming.<br> * Financial Management: Develops and maintains budgets and tracks expenses for assigned programs. Manages related financial processes, including timely submission of purchase and payment requests, creation of travel authorization requests, and reconciliation of assigned procurement and travel credit cards. Works with staff accountant to ensure purchases comply University policy and procedures. Provides regular updates on program expenses.<br>   <br>   <br>   <br><br>Required Qualifications<br><br><br> * Bachelor's degree.<br> * Three years of applicable experience in event coordination.<br> * Experience managing event logistics such as venue selection, catering, AV setup, and guest accommodations.<br> * Ability to develop event timelines, budgets, and contingency plans.<br> * Ability to draft event programs, agendas, and post-event reports.<br> * Strong written and verbal communication skills for coordinating with speakers, staff, and vendors.<br> * Professional demeanor.<br>   <br>   <br>   <br><br>Relevant education and experience may be substituted as appropriate.<br><br>Preferred Qualifications<br><br><br> * More than three years of experience coordinating events.<br> * Experience working with high-profile guests, including academics, industry leaders, and government officials.<br> * Strong organizational skills with the ability to manage multiple events simultaneously.<br> * Strong diplomatic and interpersonal skills to ensure a positive experience for speakers and attendees.<br> * Familiarity with audio recording equipment and microphone setup for event documentation.<br> * Ability to work independently with minimal supervision, and also able to work collaboratively as part of a team.<br> * Ability to troubleshoot and adapt quickly to unexpected issues during live events.<br> * Comfortable working evenings and occasional weekends as required for events.<br> * Professional experience in a university setting is a plus.<br> * Background or interest in history and national security policy is a plus.<br> * Experience managing a team is a plus.<br>   <br>   <br>   <br><br>Salary Range<br><br>$75,000 + depending on qualifications<br><br>Working Conditions<br><br><br> * May work around standard office conditions.<br> * Repetitive use of a keyboard at a workstation.<br> * Some nights and weekends required for special events.<br> * Occasional travel required for events, including 1-2 weeks in summer.<br> * Position is based in Austin, TX and not eligible for remote work.<br>   <br>   <br>   <br><br>Required Materials<br><br><br> * Resume/CV<br> * 3 work references with their contact information; at least one reference should be from a supervisor<br> * Letter of interest<br>   <br>   <br>   <br><br>Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.<br><br>Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.<br><br>Employment Eligibility:<br><br>Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.<br><br>Retirement Plan Eligibility:<br><br>The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.<br><br>Background Checks:<br><br>A criminal history background check will be required for finalist(s) under consideration for this position.<br><br>Equal Opportunity Employer:<br><br>The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.<br><br>Pay Transparency:<br><br>The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.<br><br>Employment Eligibility Verification:<br><br>If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.<br><br><br><br><br>E-Verify:<br><br>The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:<br><br><br> * E-Verify Poster (English) [PDF]<br> * E-Verify Poster (Spanish) [PDF]<br> * Right To Work Poster (English) [PDF]<br> * Right To Work Poster (Spanish) [PDF]<br><br><br><br><br>Compliance:<br><br>Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.<br><br>The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title:Program Manager for EventsHiring Department:Clements Center for National SecurityPosition Open To:All ApplicantsWeekly Scheduled Hours:40FLSA Status:ExemptEarliest Start Date:ImmediatelyPosition Duration:Expected to ContinueLocation:UT MAIN CAMPUSJob Details:General NotesMust be eligible to work in the U.S. on a full-time basis for any employer without sponsorship. This is a full-time benefits eligible position.PurposeThe Program Manager for Events in the Clements Center for National Security will be responsible for planning, executing, and overseeing a wide range of speaker events, conferences, and special programs. This role requires strong event management skills, logistical expertise, and the ability to coordinate with multiple stakeholders while ensuring high-quality experiences for speakers, guests, and participants.Responsibilities * Guest Speaker Series and Conferences: Plans and executes approximately 20–25 speaker events per semester. Collaborates with Center leadership to develop a schedule of events for the academic year, including stand-alone speaker events and conferences. Serves as the primary contact for all events, manages logistics, communications, expenses, advertising, and overall guest experience. Identifies and books venues, negotiates contracts, coordinates catering, and submits relevant work orders. Oversees event setup, coordinates audio-visual support and photography (either in-house or with third-party vendors), manages event marketing and registration, and supervises volunteers and student workers. Handle all aspects of speaker engagement, including travel arrangements, accommodations, itineraries, ground transportation, and additional activities (e.g., small dinners or student programming sessions). Provide logistical and staff support for co-sponsored conferences and events. Assists the Student Programs team with select events and attends relevant programs to promote event initiatives. * Special Event Management: Leads planning and execution of the 5-day Summer Seminar in History and Statecraft in Colorado. Under leadership guidance, develops the seminar agenda, session schedules, invites speakers, and organizes course materials (e.g., readings, printed materials, gift bags).Collaborates with leadership to select student participants and manage pre-seminar logistics, travel, and outreach. Oversees venue logistics, off-site events, and special dinners. Coordinates graphic design and promotion of student applications with the Communications Coordinator. Manages social media promotion, podcast recordings, and photography during the seminar. Responsible for budgeting and processing related expenses. * Marketing: Collaborates with communications staff to develop and implement a comprehensive digital marketing strategy, ensuring effective promotion of all Clements Center-led and co-sponsored events across social media platforms. Gather and provide event and speaker information to support content creation efforts, while coordinating with event co-sponsors to integrate branding, logos, and promotional strategies for maximum visibility and engagement. * Podcast Management: Coordinates event recordings for assigned programs and provides editing notes. Organizes and records roundtable discussions, ensuring timely submission for podcast content. Liaises with the Texas National Security Review (TNSR) editor to coordinate publication of podcasts. Ensure Audio/Visual Release forms are on file for all recordings. * Leadership: Supports the Senior Manager in supervising a team of four or more employees. Collaborates with team members on event planning and promotions while providing mentorship and training to junior staff members across teams. Builds relationships with campus departments, centers, and key stakeholders to enhance the Center’s visibility and engagement, while fostering student involvement in Clements Center programming. * Financial Management: Develops and maintains budgets and tracks expenses for assigned programs. Manages related financial processes, including timely submission of purchase and payment requests, creation of travel authorization requests, and reconciliation of assigned procurement and travel credit cards. Works with staff accountant to ensure purchases comply University policy and procedures. Provides regular updates on program expenses.         Required Qualifications * Bachelor's degree. * Three years of applicable experience in event coordination. * Experience managing event logistics such as venue selection, catering, AV setup, and guest accommodations. * Ability to develop event timelines, budgets, and contingency plans. * Ability to draft event programs, agendas, and post-event reports. * Strong written and verbal communication skills for coordinating with speakers, staff, and vendors. * Professional demeanor.         Relevant education and experience may be substituted as appropriate.Preferred Qualifications * More than three years of experience coordinating events. * Experience working with high-profile guests, including academics, industry leaders, and government officials. * Strong organizational skills with the ability to manage multiple events simultaneously. * Strong diplomatic and interpersonal skills to ensure a positive experience for speakers and attendees. * Familiarity with audio recording equipment and microphone setup for event documentation. * Ability to work independently with minimal supervision, and also able to work collaboratively as part of a team. * Ability to troubleshoot and adapt quickly to unexpected issues during live events. * Comfortable working evenings and occasional weekends as required for events. * Professional experience in a university setting is a plus. * Background or interest in history and national security policy is a plus. * Experience managing a team is a plus.         Salary Range$75,000 + depending on qualificationsWorking Conditions * May work around standard office conditions. * Repetitive use of a keyboard at a workstation. * Some nights and weekends required for special events. * Occasional travel required for events, including 1-2 weeks in summer. * Position is based in Austin, TX and not eligible for remote work.         Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest         Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English) [PDF] * E-Verify Poster (Spanish) [PDF] * Right To Work Poster (English) [PDF] * Right To Work Poster (Spanish) [PDF]Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Program Manager for Events - University of Texas at Austin

&lt;strong&gt;Job Posting Title:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Program Manager for Events&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Hiring Department:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Clements Center for National Security&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Position Open To:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;All Applicants&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Weekly Scheduled Hours:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;40&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;FLSA Status:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Exempt&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Earliest Start Date:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Immediately&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Position Duration:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Expected to Continue&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Location:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;UT MAIN CAMPUS&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Job Details:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;General Notes&lt;br&gt;&lt;br&gt;Must be eligible to work in the U.S. on a full-time basis for any employer without sponsorship. This is a full-time benefits eligible position.&lt;br&gt;&lt;br&gt;Purpose&lt;br&gt;&lt;br&gt;The Program Manager for Events in the Clements Center for National Security will be responsible for planning, executing, and overseeing a wide range of speaker events, conferences, and special programs. This role requires strong event management skills, logistical expertise, and the ability to coordinate with multiple stakeholders while ensuring high-quality experiences for speakers, guests, and participants.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Responsibilities&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Guest Speaker Series and Conferences: Plans and executes approximately 20–25 speaker events per semester. Collaborates with Center leadership to develop a schedule of events for the academic year, including stand-alone speaker events and conferences. Serves as the primary contact for all events, manages logistics, communications, expenses, advertising, and overall guest experience. Identifies and books venues, negotiates contracts, coordinates catering, and submits relevant work orders. Oversees event setup, coordinates audio-visual support and photography (either in-house or with third-party vendors), manages event marketing and registration, and supervises volunteers and student workers. Handle all aspects of speaker engagement, including travel arrangements, accommodations, itineraries, ground transportation, and additional activities (e.g., small dinners or student programming sessions). Provide logistical and staff support for co-sponsored conferences and events. Assists the Student Programs team with select events and attends relevant programs to promote event initiatives.&lt;/li&gt;&lt;li&gt;Special Event Management: Leads planning and execution of the 5-day Summer Seminar in History and Statecraft in Colorado. Under leadership guidance, develops the seminar agenda, session schedules, invites speakers, and organizes course materials (e.g., readings, printed materials, gift bags).Collaborates with leadership to select student participants and manage pre-seminar logistics, travel, and outreach. Oversees venue logistics, off-site events, and special dinners. Coordinates graphic design and promotion of student applications with the Communications Coordinator. Manages social media promotion, podcast recordings, and photography during the seminar. Responsible for budgeting and processing related expenses.&lt;/li&gt;&lt;li&gt;Marketing: Collaborates with communications staff to develop and implement a comprehensive digital marketing strategy, ensuring effective promotion of all Clements Center-led and co-sponsored events across social media platforms. Gather and provide event and speaker information to support content creation efforts, while coordinating with event co-sponsors to integrate branding, logos, and promotional strategies for maximum visibility and engagement.&lt;/li&gt;&lt;li&gt;Podcast Management: Coordinates event recordings for assigned programs and provides editing notes. Organizes and records roundtable discussions, ensuring timely submission for podcast content. Liaises with the Texas National Security Review (TNSR) editor to coordinate publication of podcasts. Ensure Audio/Visual Release forms are on file for all recordings.&lt;/li&gt;&lt;li&gt;Leadership: Supports the Senior Manager in supervising a team of four or more employees. Collaborates with team members on event planning and promotions while providing mentorship and training to junior staff members across teams. Builds relationships with campus departments, centers, and key stakeholders to enhance the Center’s visibility and engagement, while fostering student involvement in Clements Center programming.&lt;/li&gt;&lt;li&gt;Financial Management: Develops and maintains budgets and tracks expenses for assigned programs. Manages related financial processes, including timely submission of purchase and payment requests, creation of travel authorization requests, and reconciliation of assigned procurement and travel credit cards. Works with staff accountant to ensure purchases comply University policy and procedures. Provides regular updates on program expenses.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Required Qualifications&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Bachelor's degree.&lt;/li&gt;&lt;li&gt;Three years of applicable experience in event coordination.&lt;/li&gt;&lt;li&gt;Experience managing event logistics such as venue selection, catering, AV setup, and guest accommodations.&lt;/li&gt;&lt;li&gt;Ability to develop event timelines, budgets, and contingency plans.&lt;/li&gt;&lt;li&gt;Ability to draft event programs, agendas, and post-event reports.&lt;/li&gt;&lt;li&gt;Strong written and verbal communication skills for coordinating with speakers, staff, and vendors.&lt;/li&gt;&lt;li&gt;Professional demeanor.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;em&gt;Relevant education and experience may be substituted as appropriate.&lt;br&gt;&lt;br&gt;&lt;/em&gt;&lt;strong&gt;Preferred Qualifications&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;More than three years of experience coordinating events.&lt;/li&gt;&lt;li&gt;Experience working with high-profile guests, including academics, industry leaders, and government officials.&lt;/li&gt;&lt;li&gt;Strong organizational skills with the ability to manage multiple events simultaneously.&lt;/li&gt;&lt;li&gt;Strong diplomatic and interpersonal skills to ensure a positive experience for speakers and attendees.&lt;/li&gt;&lt;li&gt;Familiarity with audio recording equipment and microphone setup for event documentation.&lt;/li&gt;&lt;li&gt;Ability to work independently with minimal supervision, and also able to work collaboratively as part of a team.&lt;/li&gt;&lt;li&gt;Ability to troubleshoot and adapt quickly to unexpected issues during live events.&lt;/li&gt;&lt;li&gt;Comfortable working evenings and occasional weekends as required for events.&lt;/li&gt;&lt;li&gt;Professional experience in a university setting is a plus.&lt;/li&gt;&lt;li&gt;Background or interest in history and national security policy is a plus.&lt;/li&gt;&lt;li&gt;Experience managing a team is a plus.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;Salary Range&lt;br&gt;&lt;br&gt;$75,000 + depending on qualifications&lt;br&gt;&lt;br&gt;Working Conditions&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;May work around standard office conditions.&lt;/li&gt;&lt;li&gt;Repetitive use of a keyboard at a workstation.&lt;/li&gt;&lt;li&gt;Some nights and weekends required for special events.&lt;/li&gt;&lt;li&gt;Occasional travel required for events, including 1-2 weeks in summer.&lt;/li&gt;&lt;li&gt;Position is based in Austin, TX and not eligible for remote work.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;Required Materials&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;Resume/CV&lt;/li&gt;&lt;li&gt;3 work references with their contact information; at least one reference should be from a supervisor&lt;/li&gt;&lt;li&gt;Letter of interest&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Important&lt;/strong&gt; &lt;strong&gt;for applicants who are NOT current university employees or contingent workers:&lt;/strong&gt; You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Important for Current university employees and contingent workers:&lt;/strong&gt; As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Employment Eligibility:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Retirement Plan Eligibility:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Background Checks:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;A criminal history background check will be required for finalist(s) under consideration for this position.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Equal Opportunity Employer:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Pay Transparency:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Employment Eligibility Verification:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;E-Verify:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;E-Verify Poster (English) [PDF]&lt;/li&gt;&lt;li&gt;E-Verify Poster (Spanish) [PDF]&lt;/li&gt;&lt;li&gt;Right To Work Poster (English) [PDF]&lt;/li&gt;&lt;li&gt;Right To Work Poster (Spanish) [PDF]&lt;/li&gt;&lt;/ul&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Compliance:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.&lt;br&gt;&lt;br&gt;The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

The University of Texas at Austin

Program Manager for Events

You need a bachelor’s degree, 3 years of event coordination experience, strong communication, organizational skills, teamwork, problem-solving, and proficiency in MS Office.

You will plan and execute events, manage logistics and budgets, liaise with stakeholders, develop marketing strategies, and ensure high standards of service and professionalism.

Hospitality & Retail

Job Posting Title:<br><br>Events Program Coordinator<br><br><br><br><br>Hiring Department:<br><br>School of Architecture<br><br><br><br><br>Position Open To:<br><br>All Applicants<br><br><br><br><br>Weekly Scheduled Hours:<br><br>40<br><br><br><br><br>FLSA Status:<br><br>Exempt<br><br><br><br><br>Earliest Start Date:<br><br>Immediately<br><br><br><br><br>Position Duration:<br><br>Expected to Continue<br><br><br><br><br>Location:<br><br>UT MAIN CAMPUS<br><br><br><br><br>Job Details:<br><br>General Notes<br><br>The School of Architecture at The University of Texas at Austin—provides next-generation leadership for design and planning education. Always cognizant of our role as stewards of the built environment, we meld principle and practice to foster innovation while remaining always grounded in serving our communities.<br><br>Benefits<br><br>The University of Texas at Austin provides an outstanding benefits package to staff, including, but not limited to:<br><br><br> * Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)<br> * Voluntary vision, dental, life, and disability insurance options<br> * Generous paid vacation, sick leave, and holidays<br> * Teachers Retirement System of Texas (a defined benefit retirement plan, with employer matching funds)<br> * Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)<br> * Flexible spending account options for medical and childcare expenses<br> * Robust free training access through LinkedIn Learning plus professional conference opportunities<br> * Tuition assistance<br> * Expansive employee discount program, including athletic tickets<br> * Free access to UT Austin's libraries and museums with staff ID card<br> * Free rides on all UT Shuttle and Austin Capital Metro buses with staff ID card<br>   <br>   <br>   <br><br>Job Description<br><br>Under the leadership of the Executive Director for Development, the Events Program Coordinator will skillfully plan and execute high-level events for the School of Architecture (SOA), ensuring a quality guest experience and alignment with the school’s mission of excellence.<br><br>Responsibilities<br><br><br> * Leadership and Coordination:<br>    * Lead the planning, coordination, and execution of a diverse range of events for the Dean's Office, ensuring smooth operations and a high standard of production. These events may include academic, ceremonial, social, and reputational functions, with attendance ranging from small gatherings to large-scale events (20 – 1,000 participants). Event types include graduation and awards ceremonies; conferences and symposiums; dinners for visiting speakers and VIPs; exhibitions, and more. Provide support for with Development Office activities, as needed, including advisory council meetings and functions and donor and alumni programs.<br>    * Collaborate with SOA leadership, communications and technology teams, university business units, and external event partners to ensure alignment on event objectives.<br>    * Liaise with internal service providers, external vendors, and key stakeholders (faculty, staff, students, alumni) to ensure seamless execution both on-site and off-campus.<br>    * Lead pre-event strategy sessions and conduct post-event evaluations to assess event outcomes and identify opportunities for improvement.<br>    * Act as the primary representative of the school for SOA-hosted events, and as a liaison to firms and individuals who host events on behalf of the SOA.<br>      <br>      <br>      <br>      <br><br> * Strategic Planning:<br>    * Develop, document, and implement event planning best practices, ensuring consistency and alignment with the school’s mission and strategic goals.<br>    * Spearhead the development of event marketing strategies, including publicity efforts, content creation, media relations, event calendars, and photography. Ensure consistent messaging and visibility for all events.<br>    * Create and manage event budgets, providing strategic recommendations for cost-effective resource allocation and optimization.<br>    * Prepare comprehensive reports, summarizing event execution, budget expenditures, and guest feedback, with actionable recommendations for future event planning.<br>      <br>      <br>      <br>      <br><br> * Event Execution:<br>    * Oversee all aspects of event logistics, ensuring a seamless experience for guests, from planning through to post-event wrap-up.<br>    * Ensure high standards of professionalism, attention to detail, hospitality, and exceptional customer service.<br>    * Coordinate event logistics, including venue selection, vendor management, guest lists, invitations, parking, lodging, accommodations, and event goals.<br>    * Collaborate with the SOA business office to process necessary event forms, purchase requests, payments, and contracts as required by university policy.<br>    * Develop and manage comprehensive event agendas to ensure smooth execution and seamless guest experience.<br>    * Oversee room setup and break downs, audio-visual requirements, and maintain inventory of event supplies (e.g., tables, linens, drinks).<br>    * Recruit, train, and manage event volunteers and staff across the school to ensure adequate support and successful event delivery.<br><br> * Perform other related responsibilities as assigned.<br>   <br>   <br><br>Required Qualifications<br><br><br> * Bachelor’s degree.<br> * Minimum of three years of experience coordinating a wide range of events or performing complex administrative functions.<br> * Excellent interpersonal, verbal, and written communication skills.<br> * Exceptional organizational skills and attention to detail.<br> * Strong decision-making, initiative, and critical thinking skills.<br> * Commitment to delivering exceptional customer service.<br> * Proven ability to prioritize tasks, manage multiple projects simultaneously, solve problems, and meet deadlines.<br> * Ability to maintain professionalism and composure in stressful situations.<br> * Ability to work independently and also be a strong collaborative team member.<br> * Proficiency with MS Outlook, MS Excel, and MS Word.<br>   <br>   <br>   <br><br>Relevant education and experience may be substituted as appropriate.<br><br>Preferred Qualifications<br><br><br> * More than the required amount of experience or education.<br> * Experience within a creative sector of hospitality industry.<br> * Demonstrated interest in architecture, design, or fine arts<br> * Ability to maintain and advance technologically efficient office protocols and processes.<br> * Experience working within an academic institution.<br> * Familiarity with event management software.<br> * General knowledge of the university and Austin area.<br> * General knowledge of UT procedures and policy.<br>   <br>   <br>   <br><br>Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.<br><br>Salary Range<br><br>$50,000+ depending on qualifications<br><br>Working Conditions<br><br><br> * Typical office environment around standard office conditions<br> * This position is expected to work on site at the School of Architecture but has limited opportunity for flexible work arrangements.<br> * This position works year-round, including summers.<br> * Occasional travel to off-campus venues in the Austin area, out of town, and out of state may be required for event execution.<br> * Additional hours and/or weekend work may be required.<br> * Continuous standing and walking during events.<br>   <br>   <br>   <br><br>Work Shift<br><br>40 hours per week<br><br>Required Materials<br><br><br> * Resume/CV<br> * 3 work references with their contact information; at least one reference should be from a supervisor<br> * Letter of interest<br> * Writing Sample- Please include two writing samples: a thank you letter and an event invitation email.<br>   <br>   <br>   <br><br>Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.<br><br>Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.<br><br>Employment Eligibility:<br><br>Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.<br><br>Retirement Plan Eligibility:<br><br>The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.<br><br>Background Checks:<br><br>A criminal history background check will be required for finalist(s) under consideration for this position.<br><br>Equal Opportunity Employer:<br><br>The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.<br><br>Pay Transparency:<br><br>The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.<br><br>Employment Eligibility Verification:<br><br>If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.<br><br><br><br><br>E-Verify:<br><br>The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:<br><br><br> * E-Verify Poster (English) [PDF]<br> * E-Verify Poster (Spanish) [PDF]<br> * Right To Work Poster (English) [PDF]<br> * Right To Work Poster (Spanish) [PDF]<br><br><br><br><br>Compliance:<br><br>Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.<br><br>The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title:Events Program CoordinatorHiring Department:School of ArchitecturePosition Open To:All ApplicantsWeekly Scheduled Hours:40FLSA Status:ExemptEarliest Start Date:ImmediatelyPosition Duration:Expected to ContinueLocation:UT MAIN CAMPUSJob Details:General NotesThe School of Architecture at The University of Texas at Austin—provides next-generation leadership for design and planning education. Always cognizant of our role as stewards of the built environment, we meld principle and practice to foster innovation while remaining always grounded in serving our communities.BenefitsThe University of Texas at Austin provides an outstanding benefits package to staff, including, but not limited to: * Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) * Voluntary vision, dental, life, and disability insurance options * Generous paid vacation, sick leave, and holidays * Teachers Retirement System of Texas (a defined benefit retirement plan, with employer matching funds) * Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) * Flexible spending account options for medical and childcare expenses * Robust free training access through LinkedIn Learning plus professional conference opportunities * Tuition assistance * Expansive employee discount program, including athletic tickets * Free access to UT Austin's libraries and museums with staff ID card * Free rides on all UT Shuttle and Austin Capital Metro buses with staff ID card         Job DescriptionUnder the leadership of the Executive Director for Development, the Events Program Coordinator will skillfully plan and execute high-level events for the School of Architecture (SOA), ensuring a quality guest experience and alignment with the school’s mission of excellence.Responsibilities * Leadership and Coordination:    * Lead the planning, coordination, and execution of a diverse range of events for the Dean's Office, ensuring smooth operations and a high standard of production. These events may include academic, ceremonial, social, and reputational functions, with attendance ranging from small gatherings to large-scale events (20 – 1,000 participants). Event types include graduation and awards ceremonies; conferences and symposiums; dinners for visiting speakers and VIPs; exhibitions, and more. Provide support for with Development Office activities, as needed, including advisory council meetings and functions and donor and alumni programs.    * Collaborate with SOA leadership, communications and technology teams, university business units, and external event partners to ensure alignment on event objectives.    * Liaise with internal service providers, external vendors, and key stakeholders (faculty, staff, students, alumni) to ensure seamless execution both on-site and off-campus.    * Lead pre-event strategy sessions and conduct post-event evaluations to assess event outcomes and identify opportunities for improvement.    * Act as the primary representative of the school for SOA-hosted events, and as a liaison to firms and individuals who host events on behalf of the SOA.                         * Strategic Planning:    * Develop, document, and implement event planning best practices, ensuring consistency and alignment with the school’s mission and strategic goals.    * Spearhead the development of event marketing strategies, including publicity efforts, content creation, media relations, event calendars, and photography. Ensure consistent messaging and visibility for all events.    * Create and manage event budgets, providing strategic recommendations for cost-effective resource allocation and optimization.    * Prepare comprehensive reports, summarizing event execution, budget expenditures, and guest feedback, with actionable recommendations for future event planning.                         * Event Execution:    * Oversee all aspects of event logistics, ensuring a seamless experience for guests, from planning through to post-event wrap-up.    * Ensure high standards of professionalism, attention to detail, hospitality, and exceptional customer service.    * Coordinate event logistics, including venue selection, vendor management, guest lists, invitations, parking, lodging, accommodations, and event goals.    * Collaborate with the SOA business office to process necessary event forms, purchase requests, payments, and contracts as required by university policy.    * Develop and manage comprehensive event agendas to ensure smooth execution and seamless guest experience.    * Oversee room setup and break downs, audio-visual requirements, and maintain inventory of event supplies (e.g., tables, linens, drinks).    * Recruit, train, and manage event volunteers and staff across the school to ensure adequate support and successful event delivery. * Perform other related responsibilities as assigned.      Required Qualifications * Bachelor’s degree. * Minimum of three years of experience coordinating a wide range of events or performing complex administrative functions. * Excellent interpersonal, verbal, and written communication skills. * Exceptional organizational skills and attention to detail. * Strong decision-making, initiative, and critical thinking skills. * Commitment to delivering exceptional customer service. * Proven ability to prioritize tasks, manage multiple projects simultaneously, solve problems, and meet deadlines. * Ability to maintain professionalism and composure in stressful situations. * Ability to work independently and also be a strong collaborative team member. * Proficiency with MS Outlook, MS Excel, and MS Word.         Relevant education and experience may be substituted as appropriate.Preferred Qualifications * More than the required amount of experience or education. * Experience within a creative sector of hospitality industry. * Demonstrated interest in architecture, design, or fine arts * Ability to maintain and advance technologically efficient office protocols and processes. * Experience working within an academic institution. * Familiarity with event management software. * General knowledge of the university and Austin area. * General knowledge of UT procedures and policy.         Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.Salary Range$50,000+ depending on qualificationsWorking Conditions * Typical office environment around standard office conditions * This position is expected to work on site at the School of Architecture but has limited opportunity for flexible work arrangements. * This position works year-round, including summers. * Occasional travel to off-campus venues in the Austin area, out of town, and out of state may be required for event execution. * Additional hours and/or weekend work may be required. * Continuous standing and walking during events.         Work Shift40 hours per weekRequired Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest * Writing Sample- Please include two writing samples: a thank you letter and an event invitation email.         Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English) [PDF] * E-Verify Poster (Spanish) [PDF] * Right To Work Poster (English) [PDF] * Right To Work Poster (Spanish) [PDF]Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Events Program Coordinator - University of Texas at Austin

&lt;strong&gt;Job Posting Title:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Events Program Coordinator&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Hiring Department:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;School of Architecture&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Position Open To:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;All Applicants&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Weekly Scheduled Hours:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;40&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;FLSA Status:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Exempt&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Earliest Start Date:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Immediately&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Position Duration:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Expected to Continue&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Location:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;UT MAIN CAMPUS&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Job Details:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;strong&gt;General Notes &lt;br&gt;&lt;br&gt;&lt;/strong&gt;The School of Architecture at The University of Texas at Austin—provides next-generation leadership for design and planning education. Always cognizant of our role as stewards of the built environment, we meld principle and practice to foster innovation while remaining always grounded in serving our communities.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Benefits&lt;br&gt;&lt;br&gt;&lt;/strong&gt;The University of Texas at Austin provides an outstanding benefits package to staff, including, but not limited to:&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt; Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)&lt;/li&gt;&lt;li&gt; Voluntary vision, dental, life, and disability insurance options&lt;/li&gt;&lt;li&gt; Generous paid vacation, sick leave, and holidays&lt;/li&gt;&lt;li&gt; Teachers Retirement System of Texas (a defined benefit retirement plan, with employer matching funds)&lt;/li&gt;&lt;li&gt; Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)&lt;/li&gt;&lt;li&gt; Flexible spending account options for medical and childcare expenses&lt;/li&gt;&lt;li&gt; Robust free training access through LinkedIn Learning plus professional conference opportunities&lt;/li&gt;&lt;li&gt; Tuition assistance&lt;/li&gt;&lt;li&gt; Expansive employee discount program, including athletic tickets&lt;/li&gt;&lt;li&gt; Free access to UT Austin's libraries and museums with staff ID card&lt;/li&gt;&lt;li&gt; Free rides on all UT Shuttle and Austin Capital Metro buses with staff ID card&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Job Description&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Under the leadership of the Executive Director for Development, the Events Program Coordinator will skillfully plan and execute high-level events for the School of Architecture (SOA), ensuring a quality guest experience and alignment with the school’s mission of excellence.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Responsibilities&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Leadership and Coordination: &lt;/li&gt;&lt;ul&gt;&lt;li&gt;Lead the planning, coordination, and execution of a diverse range of events for the Dean's Office, ensuring smooth operations and a high standard of production. These events may include academic, ceremonial, social, and reputational functions, with attendance ranging from small gatherings to large-scale events (20 – 1,000 participants). Event types include graduation and awards ceremonies; conferences and symposiums; dinners for visiting speakers and VIPs; exhibitions, and more. Provide support for with Development Office activities, as needed, including advisory council meetings and functions and donor and alumni programs.&lt;/li&gt;&lt;li&gt;Collaborate with SOA leadership, communications and technology teams, university business units, and external event partners to ensure alignment on event objectives.&lt;/li&gt;&lt;li&gt;Liaise with internal service providers, external vendors, and key stakeholders (faculty, staff, students, alumni) to ensure seamless execution both on-site and off-campus.&lt;/li&gt;&lt;li&gt;Lead pre-event strategy sessions and conduct post-event evaluations to assess event outcomes and identify opportunities for improvement.&lt;/li&gt;&lt;li&gt;Act as the primary representative of the school for SOA-hosted events, and as a liaison to firms and individuals who host events on behalf of the SOA.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;/ul&gt;&lt;ul&gt;&lt;li&gt;Strategic Planning: &lt;/li&gt;&lt;ul&gt;&lt;li&gt;Develop, document, and implement event planning best practices, ensuring consistency and alignment with the school’s mission and strategic goals.&lt;/li&gt;&lt;li&gt;Spearhead the development of event marketing strategies, including publicity efforts, content creation, media relations, event calendars, and photography. Ensure consistent messaging and visibility for all events.&lt;/li&gt;&lt;li&gt;Create and manage event budgets, providing strategic recommendations for cost-effective resource allocation and optimization.&lt;/li&gt;&lt;li&gt;Prepare comprehensive reports, summarizing event execution, budget expenditures, and guest feedback, with actionable recommendations for future event planning.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;/ul&gt;&lt;ul&gt;&lt;li&gt;Event Execution: &lt;/li&gt;&lt;ul&gt;&lt;li&gt;Oversee all aspects of event logistics, ensuring a seamless experience for guests, from planning through to post-event wrap-up.&lt;/li&gt;&lt;li&gt;Ensure high standards of professionalism, attention to detail, hospitality, and exceptional customer service.&lt;/li&gt;&lt;li&gt;Coordinate event logistics, including venue selection, vendor management, guest lists, invitations, parking, lodging, accommodations, and event goals.&lt;/li&gt;&lt;li&gt;Collaborate with the SOA business office to process necessary event forms, purchase requests, payments, and contracts as required by university policy.&lt;/li&gt;&lt;li&gt;Develop and manage comprehensive event agendas to ensure smooth execution and seamless guest experience.&lt;/li&gt;&lt;li&gt;Oversee room setup and break downs, audio-visual requirements, and maintain inventory of event supplies (e.g., tables, linens, drinks).&lt;/li&gt;&lt;li&gt;Recruit, train, and manage event volunteers and staff across the school to ensure adequate support and successful event delivery.&lt;/li&gt;&lt;/ul&gt;&lt;li&gt;Perform other related responsibilities as assigned.&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Required Qualifications&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Bachelor’s degree.&lt;/li&gt;&lt;li&gt;Minimum of three years of experience coordinating a wide range of events or performing complex administrative functions. &lt;/li&gt;&lt;li&gt;Excellent interpersonal, verbal, and written communication skills.&lt;/li&gt;&lt;li&gt;Exceptional organizational skills and attention to detail.&lt;/li&gt;&lt;li&gt;Strong decision-making, initiative, and critical thinking skills.&lt;/li&gt;&lt;li&gt;Commitment to delivering exceptional customer service.&lt;/li&gt;&lt;li&gt;Proven ability to prioritize tasks, manage multiple projects simultaneously, solve problems, and meet deadlines. &lt;/li&gt;&lt;li&gt;Ability to maintain professionalism and composure in stressful situations.&lt;/li&gt;&lt;li&gt;Ability to work independently and also be a strong collaborative team member.&lt;/li&gt;&lt;li&gt;Proficiency with MS Outlook, MS Excel, and MS Word.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;em&gt;Relevant education and experience may be substituted as appropriate.&lt;br&gt;&lt;br&gt;&lt;/em&gt;&lt;strong&gt;Preferred Qualifications&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;More than the required amount of experience or education.&lt;/li&gt;&lt;li&gt;Experience within a creative sector of hospitality industry.&lt;/li&gt;&lt;li&gt;Demonstrated interest in architecture, design, or fine arts&lt;/li&gt;&lt;li&gt;Ability to maintain and advance technologically efficient office protocols and processes.&lt;/li&gt;&lt;li&gt;Experience working within an academic institution.&lt;/li&gt;&lt;li&gt;Familiarity with event management software. &lt;/li&gt;&lt;li&gt;General knowledge of the university and Austin area.&lt;/li&gt;&lt;li&gt;General knowledge of UT procedures and policy. &lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;em&gt;Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.&lt;br&gt;&lt;br&gt;&lt;/em&gt;&lt;strong&gt;Salary Range&lt;br&gt;&lt;br&gt;&lt;/strong&gt;$50,000+ depending on qualifications&lt;br&gt;&lt;br&gt;&lt;strong&gt;Working Conditions&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Typical office environment around standard office conditions&lt;/li&gt;&lt;li&gt;This position is expected to work on site at the School of Architecture but has limited opportunity for flexible work arrangements.&lt;/li&gt;&lt;li&gt;This position works year-round, including summers.&lt;/li&gt;&lt;li&gt;Occasional travel to off-campus venues in the Austin area, out of town, and out of state may be required for event execution.&lt;/li&gt;&lt;li&gt;Additional hours and/or weekend work may be required.&lt;/li&gt;&lt;li&gt;Continuous standing and walking during events.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Work Shift &lt;br&gt;&lt;br&gt;&lt;/strong&gt;40 hours per week&lt;br&gt;&lt;br&gt;&lt;strong&gt;Required Materials&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Resume/CV&lt;/li&gt;&lt;li&gt;3 work references with their contact information; at least one reference should be from a supervisor&lt;/li&gt;&lt;li&gt;Letter of interest&lt;/li&gt;&lt;li&gt;Writing Sample- Please include two writing samples: a thank you letter and an event invitation email.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Important&lt;/strong&gt; &lt;strong&gt;for applicants who are NOT current university employees or contingent workers:&lt;/strong&gt; You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Important for Current university employees and contingent workers:&lt;/strong&gt; As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Employment Eligibility:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Retirement Plan Eligibility:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Background Checks:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;A criminal history background check will be required for finalist(s) under consideration for this position.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Equal Opportunity Employer:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Pay Transparency:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Employment Eligibility Verification:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.&lt;br&gt;&lt;br&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;E-Verify:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;E-Verify Poster (English) [PDF]&lt;/li&gt;&lt;li&gt;E-Verify Poster (Spanish) [PDF]&lt;/li&gt;&lt;li&gt;Right To Work Poster (English) [PDF]&lt;/li&gt;&lt;li&gt;Right To Work Poster (Spanish) [PDF]&lt;/li&gt;&lt;/ul&gt;&lt;li&gt;&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;strong&gt;Compliance:&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.&lt;br&gt;&lt;br&gt;The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

University of Texas at Austin

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