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Administrative Coordinator

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EDF Renewables North America

29d ago

  • Job
    Full-time
    Junior & Mid Level

AI generated summary

  • You need a high school diploma, 2-4 years in business admin, knowledge of LMS, HR, confidential handling, basic accounting, and MS Suite. Experience with CMMS, Ariba, and SAP is a plus.
  • You will schedule training, coordinate logistics, manage records, process invoices, support budgets, and liaise with stakeholders to optimize training programs and compliance.

Requirements

  • Education/Experience
  • High school diploma required with at least 2-4 years of relevant business administration experience.
  • A degree in Business Administration, Human Resources, or a related field is often preferred.
  • Experience in an administrative role, preferably within a training or HR department.
  • Familiarity with Learning Management Systems and e-learning technologies.
  • Ability to handle confidential information with discretion.
  • Basic understanding of contract compliance, inventory management and procurement processes.
  • Business administration experience while working for a large company and understanding basic accounting principles.
  • Previous working with CMMS, Ariba and SAP are all pluses.
  • Knowledge of Microsoft Suite is necessary.
  • Physical Requirements
  • Ability to occasionally lift items such as office supplies and laptop computers, typically not exceeding 15 pounds.

Responsibilities

  • Schedule training sessions, book rooms, and ensure all necessary equipment and materials are available.
  • Coordinate with trainers and participants, managing invitations and attendance lists.
  • Arrange for catering, transportation, and accommodation for training events as needed.
  • Provide administrative support to the Technical Training, High Voltage, Field Engineering, and Quality, including document preparation, data entry, and file management.
  • Maintain and update training records, such as attendance sheets, feedback forms, and completion certificates.
  • Generating support services safety incident reports and safety training completion reports.
  • Consolidating data and delivering Profit & Loss reports.
  • Conducting annual review of contractual billing rate and escalation changes.
  • Coordinating and creating purchase requisitions and purchase orders.
  • Supporting Support Services Management with service order process.
  • Coordinating and confirming vendor ISNet compliance.
  • Performing overall SAP tasks as required for timely payment of invoices (MIGO, VIM) as well as addressing and resolving any associated invoicing needs. Timely and correct onboarding of vendors into business management system.
  • Serve as a point of contact for training-related inquiries from employees, trainers, and external vendors.
  • Communicate training schedules and updates to relevant stakeholders.
  • Manage inventory of training materials, including manuals, handouts, and electronic resources.
  • Ensure the availability of technical equipment and troubleshoot any issues that arise.
  • Assist in the preparation and monitoring of the high voltage and technical training budgets.
  • Process invoices and expense claims related to high voltage and technical training activities.
  • Compile reports on training activities, expenses, and participant feedback. Analyze data to help assess the effectiveness of training programs. Consolidating data and delivering Profit & Loss reports.
  • Generating safety incident reports and safety training completion reports.
  • Manage and own the accuracy of vehicle fleet databases for Support Services.
  • Liaise with external training providers and vendors to organize training sessions and negotiate contracts.
  • Build and maintain relationships with internal stakeholders to understand training needs.
  • Administer the organization's LMS, uploading course materials, and managing user access. Track and report on employee progress and completion of online training modules.
  • Ensure that training programs comply with relevant laws, regulations, and industry standards.
  • Assist with the accreditation process for training programs, where applicable.
  • Gather feedback from training participants and trainers to identify areas for improvement.
  • Recommend changes to streamline administrative processes and enhance the training experience.
  • Other duties as assigned.

FAQs

What is the primary role of the Administrative Coordinator at EDF Renewables?

The primary role is to manage and coordinate the administrative aspects of the Technical Training, High Voltage, Field Engineering, and Quality departments.

What qualifications are required for this position?

A high school diploma is required, with at least 2-4 years of relevant business administration experience. A degree in Business Administration, Human Resources, or a related field is preferred.

Is experience in a specific field important for this role?

Yes, experience in an administrative role, preferably within a training or HR department, is important.

What tools and software should I be familiar with for this position?

Familiarity with Learning Management Systems, e-learning technologies, and Microsoft Suite is necessary. Experience with CMMS, Ariba, and SAP is a plus.

What are the reporting responsibilities of the Administrative Coordinator?

The responsibilities include compiling reports on training activities, expenses, participant feedback, safety incident reports, and managing vehicle fleet databases for Support Services.

Will the Administrative Coordinator be involved with vendor relations?

Yes, the role includes liaising with external training providers and vendors, negotiating contracts, and building relationships with internal stakeholders to understand training needs.

What kind of budget-related tasks will this position handle?

The Administrative Coordinator will assist in the preparation and monitoring of budgets related to high voltage and technical training activities, as well as processing related invoices and expense claims.

What percentage of time is spent in the office versus on-site?

Approximately 90% of the time is spent in the office environment, while 10% is spent outside visiting sites, attending training sessions, and meetings.

Are there opportunities for continuous improvement in this role?

Yes, the Administrative Coordinator will gather feedback from training participants and trainers to identify areas for improvement and recommend changes to enhance the training experience.

What is the hourly pay range for this position?

The hourly pay range for this position is $27.00 - $46.00.

EDF Renewables North America

Delivering renewable solutions to lead the transition to a sustainable energy future.

Energy
Industry
1001-5000
Employees
1987
Founded Year

Mission & Purpose

EDF Renewables North America is a market leading independent power producer and service provider with 35+ years of expertise in renewable energy. The Company delivers grid-scale power: wind (onshore and offshore), solar photovoltaic, and storage projects; distribution-scale power: solar and storage; asset optimization: technical, operational, and commercial expertise to maximize performance of generating projects, and onsite solutions, through the Company’s PowerFlex subsidiary, offering a full suite of onsite energy solutions for commercial and industrial customers: solar, storage, EV charging, energy management systems, and microgrids. EDF Renewables’ North American portfolio consists of 24 GW of developed projects and 13 GW under service contracts. EDF Renewables North America is a subsidiary of EDF Renewables, the dedicated renewable energy affiliate of the EDF Group.