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Administrative Coordinator

Applications are closed

  • Job
    Full-time
    Junior & Mid Level
  • Construction & Surveying
    People, HR & Administration
  • Burnaby

Requirements

  • - Electronic filing and tracking of incoming and outgoing documents
  • - Collation of design comments
  • - Taking meeting minutes
  • - Arranging meetings
  • - Collation and organization of large technical drawing sets for distribution and review
  • - Writing letters
  • - Invoice entry and tracking
  • - Writing purchase orders
  • - Administrative experience within construction/engineering/project-based environment
  • - Familiarity with Accounts Payable (process invoicing/data entry)
  • - Basic Excel proficiency - data entry
  • - Strong Communication Skills - Coordinating with internal stakeholders (project managers, VPs, consultants, suppliers)

Responsibilities

  • - Electronic filing and tracking of incoming and outgoing documents
  • - Collation of design comments
  • - Taking meeting minutes
  • - Arranging meetings
  • - Collation and organization of large technical drawing sets for distribution and review
  • - Writing letters
  • - Invoice entry and tracking
  • - Writing purchase orders

FAQs

Is this position fully remote?

No, this is a fully on-site position in Burnaby, British Columbia.

What is the duration of the contract for this position?

This is a contract position with a duration of 8 months.

What types of skills are required for this role?

Hard skills required include administrative experience within a construction/engineering/project-based environment, familiarity with Accounts Payable, and basic Excel proficiency for data entry.

Are there any specific soft skills that are important for this role?

Yes, strong communication skills are essential, especially for coordinating with internal stakeholders such as project managers, VPs, consultants, and suppliers.

What are some of the main responsibilities of the Administrative Coordinator?

Responsibilities include electronic filing and tracking of documents, collation of design comments, taking meeting minutes, arranging meetings, organizing technical drawing sets, writing letters, invoice entry and tracking, and writing purchase orders.

Does Aston Carter provide equal employment opportunities?

Yes, Aston Carter is an equal opportunity employer and considers all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

How can I request an accommodation for the application process?

If you would like to request a reasonable accommodation due to a disability, please email astoncarteraccommodation@astoncarter.com for additional options.

What industries does Aston Carter specialize in?

Aston Carter specializes in accounting, finance, human resources, talent acquisition, procurement, supply chain, and certain administrative professions.

Is training provided for this position?

Specific training details are not listed in the job description, but it is common for companies to provide onboarding and training relevant to the role.

Will I be working alone or as part of a team?

The Administrative Coordinator will likely work closely with internal stakeholders, including project managers and VPs, indicating a collaborative team environment.

Seeking Solvers

Human Resources
Industry
1001-5000
Employees
1997
Founded Year

Mission & Purpose

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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