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Administrative Coordinator

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NOV Inc.

3mo ago

  • Job
    Full-time
    Entry & Junior Level
  • Logistics
    People, HR & Administration
  • Abu Dhabi

AI generated summary

  • You should have good communication skills, organizational abilities, 0-2 years of admin experience, a diploma, logistics knowledge, and proficiency in MS Office. A driver's license is needed.
  • You will greet visitors, manage calls, maintain reception, oversee mail and supplies, assist with travel, set up meetings, coordinate maintenance, and handle documentation and compliance tasks.

Requirements

  • Pleasant personality with friendly manner
  • Good communication skills, ability to handle different kinds of people from different culture and background.
  • Time management, organized, quality oriented, analytical and problem-solving skills,
  • Ability to be resourceful and proactive when issues arise
  • Multitasking and time-management skills, with ability to prioritize task
  • Customer service attitude
  • Proven work experience as a Receptionist and Admin
  • 0-2 years’ experience in a related field
  • Diploma degree
  • Logistics experience
  • Knowledge In ERP is advantage
  • Knowledge in MS Word, Excel, PowerPoint and other MS Office software
  • Good business English and Microsoft command
  • Driver's license

Responsibilities

  • Greet and welcome guests/ visitors as soon as they arrive at the office. Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls, Provide basic accurate information in-person and via phone/ email
  • Ensure reception area is tidy and presentable
  • Receive, sort and distribute daily mail and deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitoring logbook)
  • Issuing PPEs to visitors visiting the plant
  • To monitor office facilities (including stationeries and other office equipment)
  • Assist with travel arrangement such as flight, hotel booking and car rental when needed
  • Setting up meeting room/ training, arranging catering for events when needed
  • Coordinates with facility/ Building maintenance for any repair, pest control and cleaning services
  • Perform all other tasks assigned by Supervisor
  • Creating PO’s in ERP system and monitoring score card
  • Sending/ Receiving documents and non-documents packages for both local and international
  • Drafting shipping documents
  • Follow company policies, procedure, QMS and HSEMS

FAQs

What is the main focus of the Administrative Coordinator position?

The main focus of the Administrative Coordinator position is to manage reception tasks and assist with purchasing and logistics activities.

What are the key responsibilities of the Administrative Coordinator?

The key responsibilities include greeting visitors, managing phone calls, maintaining the reception area, handling mail and deliveries, coordinating travel arrangements, setting up meeting rooms, and creating purchase orders in the ERP system.

What qualifications are required for this position?

A diploma degree, proven work experience as a receptionist and administrator, 0-2 years of experience in a related field, logistics experience, and knowledge of ERP systems is advantageous.

Is proficiency in Microsoft Office necessary for this role?

Yes, proficiency in MS Word, Excel, PowerPoint, and other MS Office software is required.

What skills are essential for an Administrative Coordinator?

Essential skills include good communication, time management, organization, analytical and problem-solving skills, multitasking, and a customer service attitude.

Are there any specific requirements related to driving?

Yes, a valid driver's license is required for the position.

Is this position part of an Emiratization initiative?

Yes, this vacancy is part of NOV's Emiratization initiative.

How important is customer service in this role?

Customer service is very important, as the Administrative Coordinator needs to have a pleasant personality and a service-oriented attitude when interacting with visitors and staff.

What types of documents will the Administrative Coordinator be responsible for?

The coordinator will be responsible for sending and receiving documents and non-document packages, as well as drafting shipping documents.

How will the Administrative Coordinator contribute to the overall team?

The Administrative Coordinator will work collaboratively with the team to ensure smooth operations in the reception area and support logistics and purchasing processes effectively.

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NOV Inc.

We power the industry that powers the world.

Energy
Industry
10,001+
Employees

Mission & Purpose

National Oilwell Varco (NOV) is one of the world’s leading equipment and service providers to the oil and gas industry. With over 150 years of industry experience, we’re the single source for all downhole tools, rig equipment, integrated systems and supply chain solutions. NOV offers very competitive benefits. We seek dedicated individuals who want to turn their professional ambitions into personal achievements. If you want to experience more challenges and rewards than you ever thought possible, think of NOV.