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ADMINISTRATIVE / EXECUTIVE ASSISTANT

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myGwork - LGBTQ+ Business Community

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • Toronto

AI generated summary

  • You need a high school diploma, 3-5 years of relevant experience, Microsoft Office proficiency, strong organizational and communication skills, and the ability to manage multiple executives' needs.
  • You will manage calendars, coordinate travel, process expenses, support onboarding, organize meetings, maintain confidentiality, assist with reports, and provide coverage and training to colleagues.

Requirements

  • High school diploma with 3 to 5 years of relevant experience
  • Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
  • Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
  • Proven track record in supporting/performing Executive Assistant tasks for 2-3+ leaders at one time
  • Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
  • Can perform efficiently in a multi-task environment and ensure deadlines are met
  • Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
  • Experience coordinating travel arrangements and comfortable managing frequent changes
  • Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements
  • Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
  • Strong judgment skills to support initiatives and apply discretion when working with confidential information

Responsibilities

  • Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
  • Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties
  • Process expenses for teams ensuring timely completion
  • Assist with onboarding/offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)
  • Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
  • Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
  • Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
  • Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
  • Provide vacation/temporary coverage for colleagues, supporting additional leaders
  • Provide training to new Administrative Assistants and be a Subject Matter Expert for common tasks performed
  • Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks
  • Provide support while ensuring quality service and professionalism at every interaction
  • Participate fully as a member of the team and contribute to a positive work environment

FAQs

What is the salary range for the Administrative/Executive Assistant position?

The salary range for this position is $48,500 - $75,000 CAD, reflecting a temporary market premium that is reassessed annually.

What qualifications are needed to apply for this position?

The position requires a high school diploma and 3 to 5 years of relevant experience.

Is previous experience as an executive assistant required?

Yes, a proven track record in supporting executive assistant tasks for 2-3+ leaders at one time is necessary.

What are the working hours for this role?

The working hours for this position are 37.5 hours per week.

Where is the job located?

The job is located in Toronto, Ontario, Canada.

What kind of support will I provide in this position?

You will provide dedicated administrative support for several executives, including calendar management, travel coordination, expense processing, and meeting organization.

Does TD Bank support career development?

Yes, TD Bank is committed to colleague development through regular conversations, training programs, and access to various mentoring opportunities.

Will I need to manage travel arrangements?

Yes, you will be responsible for coordinating travel arrangements and managing frequent changes associated with it.

What software skills are required for this position?

Extensive knowledge of the Microsoft Office Suite (Outlook, PowerPoint, Word, etc.) and internet applications is required.

Is confidentiality important in this role?

Yes, maintaining confidentiality is crucial, as you may have access to leaders' emails and sensitive information.

Are there opportunities for advancement in this role?

Yes, TD Bank provides growth opportunities and skill development, allowing colleagues to progress through the salary range over time as they advance in their roles.

What type of work environment can I expect?

You can expect a supportive work culture that values quality service and professionalism at every interaction, contributing to a positive work environment.

How can I apply for this position?

Applications must include a cover letter and a resume, following the specified formatting guidelines mentioned in the job description.

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myGwork - LGBTQ+ Business Community

The business community for LGBTQ+ professionals, graduates, inclusive employers and advocates for workplace equality.

Technology
Industry
11-50
Employees
2014
Founded Year

Mission & Purpose

myGwork is the largest global platform for the LGBTQ+ business community. Our mission is to make the workplace more inclusive for all by providing individual users and partner organizations access to a wide eco-system of services, including job opportunities, training, mentoring, employer branding, and free community events. Joining the platform is free for individual members, which supports myGwork’s goal of ensuring that the platform's benefits are as accessible and as far-reaching as possible. Corporate members get a tailored service, with carefully curated product packages to help them achieve all their DE&I goals. myGwork organizes two annual events, WorkFair – the largest virtual global career fair for the LGBTQ+ professionals, graduates and students, and WorkPride – a week-long global conference for the LGBTQ+ business community and allies during Pride Month. The company also recently launched the myGwork Academy, delivering practical and relevant LGBTQ+ training education to help create inclusive workplaces for all.