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Administrative Manager

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Columbia University

3mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Research & Development
    People, HR & Administration
  • New York

AI generated summary

  • You need a Bachelor’s in Business Admin, 4+ years of experience, preferably a Master’s, 5 years in academic medical center, strong project management skills, detail-oriented, and MS Office proficient.
  • You will manage itineraries, schedule meetings, support fellowship programs, maintain academic calendars, assist with events, proofread communications, and handle office supplies.

Requirements

  • Bachelor's degree in Business Administration or education, training and experience, plus four years of related experience.
  • A Master’s degree in any field is preferred.
  • Minimum five years in an academic medical center setting directly involved in the administration of special projects or related areas.
  • Prior experiences demonstrating the ability to independently set priorities, meet deadlines, plan and execute projects.
  • The successful candidate will be detail oriented and motivated.
  • Must be a proficient user of the MS office Suite.

Responsibilities

  • Create itineraries for the divisional members, schedule appointments and conference calls, update contact lists and calendar.
  • Coordinate internal and external meetings and travel arrangements.
  • Provide resident and fellowship program support, including interview scheduling and new resident/fellow orientation.
  • Communicating across departments and divisions to carry out the functions of the division.
  • Maintenance of all academic calendars for all faculty in the division is a must.
  • Assist the divisional members with conference planning and fundraising endeavors, including preparation of itineraries and agendas for events.
  • Proof-reading and editing communication correspondence as well as manuscripts for scientific publication, letters, progress reports, grant reviews and book chapters.
  • Track/order office supplies and deliver mail.

FAQs

What is the job title for this position?

The job title is Administrative Manager.

What type of job is this?

This is an Officer of Administration position.

What is the working schedule for this job?

The standard work schedule is Monday to Friday, from 9 am to 5 pm.

Where will the job be located?

The job is located at the Neurological Institute.

What is the salary range for this position?

The salary range is between $75,000 and $85,000.

How many hours per week is this job?

This job requires 35 hours per week.

What are the minimum qualifications required for this position?

A Bachelor's degree in Business Administration or related education, training, and experience, plus four years of related experience, is required.

Are there any preferred qualifications for this position?

Yes, a Master’s degree and a minimum of five years in an academic medical center setting are preferred, along with experience in project administration, attention to detail, and proficiency in the MS Office Suite.

What are the main responsibilities of the Administrative Manager?

Responsibilities include creating itineraries, coordinating meetings and travel, supporting residency and fellowship programs, maintaining academic calendars, assisting with conference planning, proofreading correspondence and manuscripts, and managing office supplies.

Is this position part of a bargaining unit?

The job description does not specify any bargaining unit affiliation.

Are there opportunities for professional development or training?

While the job description does not specifically mention training opportunities, the role involves supporting educational activities and fellowships, which may contribute to professional development.

Is Columbia University an equal opportunity employer?

Yes, Columbia University is an Equal Opportunity Employer and is committed to the hiring of qualified local residents.

What types of activities will the Administrative Manager be involved in with the clinical support team?

The Administrative Manager will work closely with the clinical support team to optimize coordination of clinical schedules with academic schedules and track provider licensure and board certifications.

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Columbia University

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