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Columbia University

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You need a bachelor's degree, 3 years of relevant experience, strong interpersonal and organizational skills, proficiency in Microsoft Office, and customer-service orientation. Higher ed experience preferred.

You will manage recruitment, onboarding, payroll processes, coordinate orientation, handle calendars, oversee HR events, and ensure documentation accuracy while collaborating with various departments.

Customer Relations

People, HR & Administration

New York

<div>
 <ul>
  <li>Job Type: Officer of Administration</li>
  <li>Bargaining Unit:</li>
  <li>Regular/Temporary: Regular</li>
  <li>End Date if Temporary:</li>
  <li>Hours Per Week: 35</li>
  <li>Standard Work Schedule:</li>
  <li>Building:</li>
  <li>Salary Range: 65,000 - 70,000</li>
 </ul>
 <div>
  <i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i>
 </div><br>
 <div></div>
 <p></p>
 <p>Position Summary</p>
 <p>Reporting to the Assistant Director of Human Resources &amp; Faculty Affairs at Columbia University School of Nursing, the Human Resources &amp; Faculty Affairs Coordinator will have responsibilities in the Office of Human Resources &amp; Faculty Affairs and for the Vice Dean of Finance &amp; Administration.</p>
 <p></p>
 <p>Responsibilities</p>
 <p>Specific responsibilities will include:</p>
 <ul>
  <li>Recruitment responsibilities including entering open positions in the TalentLink (TL) website, posting positions on external job board sites &amp; tracking costs, updating applicant statuses, processing background checks for potential candidates, completing hiring proposals, and tracking time to fill</li>
 </ul>
 <ul>
  <li>Ensuring that assigned faculty and staff are appropriately onboarded, including serving as point of contact, completing requisite paperwork, completing Template Based Hire via University systems</li>
 </ul>
 <ul>
  <li>Managing the additional compensation process for all Teaching Assistants and faculty from other University departments who do additional work for Nursing, including obtaining proper documentation and processing monthly payments</li>
 </ul>
 <ul>
  <li>Processing Personnel Action Forms (PAFs) for all employee transactions including pay increases, promotions, title changes, internal transfers, part-time faculty appointment renewals, terminations, medical/personal leaves, etc., and ensuring information is accurately processed in the PeopleSoft @ Columbia (PAC) system</li>
 </ul>
 <ul>
  <li>Coordinating the orientation program for new faculty and staff including scheduling presenters, updating presentation slides and managing all related logistics;</li>
 </ul>
 <ul>
  <li>Managing internal documents and tracking systems to ensure information is up to date and accurate</li>
 </ul>
 <ul>
  <li>Working collaboratively with Columbia University Irving Medical Center (CUIMC) Payroll, Central HR and the Office of Faculty Affairs to address &amp; resolve employee changes &amp; updates;</li>
 </ul>
 <ul>
  <li>Managing the Vice Dean’s calendar, including arranging meetings &amp; events, preparing reports, creating and/or editing presentations, and managing files</li>
 </ul>
 <ul>
  <li>Answering and screening phone calls and visitors for the Vice Dean of Finance &amp; Administration</li>
 </ul>
 <ul>
  <li>Overseeing all HR-sponsored events (Holiday Party, Administrative Professionals Day, Bring Your Child to Work Day, etc.), including designing space layouts, booking caterers, researching &amp; ordering supplies, and establishing &amp; maintaining relationships with both internal &amp; external vendor</li>
 </ul>
 <ul>
  <li>Performing other assignments, projects &amp; responsibilities as needed and assigned.</li>
 </ul>
 <p></p>
 <p>Minimum Qualifications</p>
 <ul>
  <li>Bachelor's degree or equivalent in education and experience</li>
 </ul>
 <ul>
  <li>The successful incumbent will have strong interpersonal skills and be self-motivated and driven to success with a proactive work approach. The incumbent must have the ability to handle multiple assignments while working accurately and efficiently and be a quick-learner who is not afraid to ask questions.</li>
 </ul>
 <ul>
  <li>Outstanding organizational skills and excellent verbal and written communication skills are a must. The incumbent must be customer-service oriented and possess the confidence and ability to work with all levels of faculty &amp; staff. The individual in this role must be extremely detail-oriented and have the ability to handle information confidentially and professionally. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is also required</li>
 </ul>
 <p></p>
 <p>Preferred Qualifications</p>
 <ul>
  <li>Previous work in a higher education environment is preferred for this role.</li>
 </ul>
 <ul>
  <li>Three (3) years of related experience.</li>
 </ul>
 <ul>
  <li>Higher education experience preferred</li>
 </ul>
 <p></p>
 <p>Equal Opportunity Employer / Disability / Veteran</p>
 <p>Columbia University is committed to the hiring of qualified local residents.</p>
</div>


 
  Job Type: Officer of Administration
  Bargaining Unit:
  Regular/Temporary: Regular
  End Date if Temporary:
  Hours Per Week: 35
  Standard Work Schedule:
  Building:
  Salary Range: 65,000 - 70,000
 
 
  The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
 
 
 
 Position Summary
 Reporting to the Assistant Director of Human Resources & Faculty Affairs at Columbia University School of Nursing, the Human Resources & Faculty Affairs Coordinator will have responsibilities in the Office of Human Resources & Faculty Affairs and for the Vice Dean of Finance & Administration.
 
 Responsibilities
 Specific responsibilities will include:
 
  Recruitment responsibilities including entering open positions in the TalentLink (TL) website, posting positions on external job board sites & tracking costs, updating applicant statuses, processing background checks for potential candidates, completing hiring proposals, and tracking time to fill
 
 
  Ensuring that assigned faculty and staff are appropriately onboarded, including serving as point of contact, completing requisite paperwork, completing Template Based Hire via University systems
 
 
  Managing the additional compensation process for all Teaching Assistants and faculty from other University departments who do additional work for Nursing, including obtaining proper documentation and processing monthly payments
 
 
  Processing Personnel Action Forms (PAFs) for all employee transactions including pay increases, promotions, title changes, internal transfers, part-time faculty appointment renewals, terminations, medical/personal leaves, etc., and ensuring information is accurately processed in the PeopleSoft @ Columbia (PAC) system
 
 
  Coordinating the orientation program for new faculty and staff including scheduling presenters, updating presentation slides and managing all related logistics;
 
 
  Managing internal documents and tracking systems to ensure information is up to date and accurate
 
 
  Working collaboratively with Columbia University Irving Medical Center (CUIMC) Payroll, Central HR and the Office of Faculty Affairs to address & resolve employee changes & updates;
 
 
  Managing the Vice Dean’s calendar, including arranging meetings & events, preparing reports, creating and/or editing presentations, and managing files
 
 
  Answering and screening phone calls and visitors for the Vice Dean of Finance & Administration
 
 
  Overseeing all HR-sponsored events (Holiday Party, Administrative Professionals Day, Bring Your Child to Work Day, etc.), including designing space layouts, booking caterers, researching & ordering supplies, and establishing & maintaining relationships with both internal & external vendor
 
 
  Performing other assignments, projects & responsibilities as needed and assigned.
 
 
 Minimum Qualifications
 
  Bachelor's degree or equivalent in education and experience
 
 
  The successful incumbent will have strong interpersonal skills and be self-motivated and driven to success with a proactive work approach. The incumbent must have the ability to handle multiple assignments while working accurately and efficiently and be a quick-learner who is not afraid to ask questions.
 
 
  Outstanding organizational skills and excellent verbal and written communication skills are a must. The incumbent must be customer-service oriented and possess the confidence and ability to work with all levels of faculty & staff. The individual in this role must be extremely detail-oriented and have the ability to handle information confidentially and professionally. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is also required
 
 
 Preferred Qualifications
 
  Previous work in a higher education environment is preferred for this role.
 
 
  Three (3) years of related experience.
 
 
  Higher education experience preferred
 
 
 Equal Opportunity Employer / Disability / Veteran
 Columbia University is committed to the hiring of qualified local residents.


HR & FA Coordinator - Columbia University

HR & FA Coordinator

You need a bachelor's degree, 7+ years HR experience (10-15 preferred), leadership skills, healthcare/academic experience, HR certification, and a master's degree is strongly preferred.

You will process HR requests, identify operational gaps, develop SLAs, collaborate with stakeholders, guide HR teams, manage staff, and contribute to projects that enhance HR effectiveness.

Government & Politics

<div>
 <ul>
  <li>Job Type: Officer of Administration</li>
  <li>Regular/Temporary: Regular</li>
  <li>Hours Per Week: 35</li>
  <li>Salary Range: $180,000 -$211,000</li>
 </ul>
 <div>
  <i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i>
 </div><br>
 <div></div>
 <p></p>
 <p>Position Summary</p>
 <p>The Sr. Director will assess the effectiveness of the HR/FA request management and tracking system to maintain a streamlined and consistent workflow. By working with HR/FA team members within the Pod, the Senior Director will identify areas for improvement, address process inefficiencies, and guide the ongoing development of best practices, recommending enhancements where needed. The ideal candidate is energetic and customer-service oriented, with strong problem-solving skills, demonstrated project management experience, and a flair for creativity and innovation. Key to this role is the ability to work collaboratively with stakeholders across VP&amp;S and CUIMC to develop solutions to challenges affecting efficiency and accuracy in fulfilling requests. A central responsibility of this position involves evaluating, developing, and overseeing core functions within the Pod, including onboarding, leave management, and visa processing. This role offers an exciting opportunity to build, enhance, and refine processes in a dynamic, rapidly expanding environment.</p>
 <p><b> Additional Responsibilities:</b></p>
 <ul>
  <li>Ensure timely and accurate processing of requests through the development of reports and dashboards within the HR Request System.</li>
  <li>Identify gaps and inefficiencies in HR operational processes/systems and drive standardization and improvements.</li>
  <li>Develop and present recommendations for Service Level Agreements (SLAs) to the Executive Director(s).</li>
  <li>Collaborate with clients and key stakeholders to build department profiles, leveraging metrics and other tools to achieve HR/FA goals and objectives.</li>
  <li>Incorporate feedback into a continuous improvement initiatives to enhance the efficiency, accuracy, and speed of HR transactions, working with technical teams as needed.</li>
  <li>In partnership with the Executive Director(s), provide guidance to the HR Director(s) within the Pod to create Job Aids for that support operational effectiveness and continuity within the School HR/FA model.</li>
  <li>Review the use and effectiveness of electronic employee files with external vendors, making improvement recommendations to the Executive Director(s) as appropriate.</li>
  <li>Supervise and manage the duties of the Pod HR/FA Director(s) and Managers, and make strategic recommendations for the HR/FA staff and operations to the Executive Director(s).</li>
  <li>Contribute to ad hoc projects that align with department’s goals and vision.</li>
 </ul>
 <p></p>
 <p>Minimum Qualifications</p>
 <ul>
  <li>Bachelor's degree or equivalent in education and experience.</li>
  <li>Minimum 7 years of Human Resources experience.</li>
  <li>Experience working in a large clinical department.</li>
  <li>Excellent customer service skills with an aptitude for diplomacy, building relationships, reaching consensus and collaborating, negotiation, and managing expectations. Experience using Visual Vault, HRCULES and PeopleSoft preferred.</li>
 </ul>
 <p>Role specific competencies and skill requirements:</p>
 <ul>
  <li>Strategic HR and Technology: Utilizes HR technology to drive organizational strategy, employing data analytics tools to deliver strategic insights and benchmarks. Leads compensation initiatives with a focus on compliance and competitive positioning, applying expertise in collective bargaining and regulatory compliance to develop HR policies and solutions. Provides leadership across the employee lifecycle, engaging with leaders to support and sustain talent management programs and counsel on human capital decisions.</li>
  <li>Emotional Intelligence and Leadership: Demonstrates high self-awareness, self-control, social skills, and empathy, with political astuteness and accountability. Builds relationships and coach the Pod team by adapting interaction styles to others’ needs and responding thoughtfully to emotional cues. Projects enthusiasm and optimism as a high energy role model.</li>
  <li>Strategic Agility and Innovation: Anticipates obstacles to strategic initiatives and uses data-driven insights to craft innovative solutions. Holds self and others accountable for continuous learning and resource management, while proactively setting performance indicators and leading projects. Adapts well to shifting priorities, fostering creativity and resilience during times of change and guiding others through new processes.</li>
  <li>Communication and Collaboration: Employs various communication tools to capture stakeholder feedback and convey complex information clearly. Builds strong internal partnerships, aligning team efforts with business operations, strategy, and local objectives. Leads complex investigations to resolve issues, mitigate risks, and promotes a culture of psychological safety and collaboration through effective, consensus-driven discussions.</li>
  <li>Organizational Alignment and Innovation: Designs HR processes that align with Columbia's mission, educating diverse audiences and integrating HR strategies with business goals. Analyzes economic and industry trends to identify critical issues, supports executive leaders in strategic planning, and manages HR team performance through effective review cycles and evaluations. Champions innovation, diversity of thought, and mentorship, applying creative problem-solving to implement best practices and organizational improvements.</li>
 </ul><br>
 <p></p>
 <p></p>
 <p>Preferred Qualifications</p>
 <ul>
  <li><b>Total HR Experience</b>: 10-15 years of progressive experience in human resources strongly preferred, covering various HR functions such as talent management, employee/labor relations, organizational development, and performance management.</li>
  <li><b> Leadership and Strategic Experience</b>: 5 to 7 years in a senior or leadership role, such as HR Director or equivalent, where the candidate has led teams, managed complex HR projects, and contributed to organizational strategy.</li>
  <li><b>Industry-Specific Experience</b>: Healthcare and or Academic Medicine experience strongly preferred.</li>
  <li><b>Certifications</b>: HR certification such as SHRM-SCP, SPHR or Labor Relations.</li>
  <li><b> Educational Background</b>: While a Bachelor’s degree in HR or a related field is the minimum requirement, a Master’s degree (e.g., MBA, Master’s in HR, or Organizational Development) is strongly preferred.</li>
 </ul>
 <p></p>
 <p>Equal Opportunity Employer / Disability / Veteran</p>
 <p>Columbia University is committed to the hiring of qualified local residents.</p>
</div>


 
  Job Type: Officer of Administration
  Regular/Temporary: Regular
  Hours Per Week: 35
  Salary Range: $180,000 -$211,000
 
 
  The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
 
 
 
 Position Summary
 The Sr. Director will assess the effectiveness of the HR/FA request management and tracking system to maintain a streamlined and consistent workflow. By working with HR/FA team members within the Pod, the Senior Director will identify areas for improvement, address process inefficiencies, and guide the ongoing development of best practices, recommending enhancements where needed. The ideal candidate is energetic and customer-service oriented, with strong problem-solving skills, demonstrated project management experience, and a flair for creativity and innovation. Key to this role is the ability to work collaboratively with stakeholders across VP&S and CUIMC to develop solutions to challenges affecting efficiency and accuracy in fulfilling requests. A central responsibility of this position involves evaluating, developing, and overseeing core functions within the Pod, including onboarding, leave management, and visa processing. This role offers an exciting opportunity to build, enhance, and refine processes in a dynamic, rapidly expanding environment.
  Additional Responsibilities:
 
  Ensure timely and accurate processing of requests through the development of reports and dashboards within the HR Request System.
  Identify gaps and inefficiencies in HR operational processes/systems and drive standardization and improvements.
  Develop and present recommendations for Service Level Agreements (SLAs) to the Executive Director(s).
  Collaborate with clients and key stakeholders to build department profiles, leveraging metrics and other tools to achieve HR/FA goals and objectives.
  Incorporate feedback into a continuous improvement initiatives to enhance the efficiency, accuracy, and speed of HR transactions, working with technical teams as needed.
  In partnership with the Executive Director(s), provide guidance to the HR Director(s) within the Pod to create Job Aids for that support operational effectiveness and continuity within the School HR/FA model.
  Review the use and effectiveness of electronic employee files with external vendors, making improvement recommendations to the Executive Director(s) as appropriate.
  Supervise and manage the duties of the Pod HR/FA Director(s) and Managers, and make strategic recommendations for the HR/FA staff and operations to the Executive Director(s).
  Contribute to ad hoc projects that align with department’s goals and vision.
 
 
 Minimum Qualifications
 
  Bachelor's degree or equivalent in education and experience.
  Minimum 7 years of Human Resources experience.
  Experience working in a large clinical department.
  Excellent customer service skills with an aptitude for diplomacy, building relationships, reaching consensus and collaborating, negotiation, and managing expectations. Experience using Visual Vault, HRCULES and PeopleSoft preferred.
 
 Role specific competencies and skill requirements:
 
  Strategic HR and Technology: Utilizes HR technology to drive organizational strategy, employing data analytics tools to deliver strategic insights and benchmarks. Leads compensation initiatives with a focus on compliance and competitive positioning, applying expertise in collective bargaining and regulatory compliance to develop HR policies and solutions. Provides leadership across the employee lifecycle, engaging with leaders to support and sustain talent management programs and counsel on human capital decisions.
  Emotional Intelligence and Leadership: Demonstrates high self-awareness, self-control, social skills, and empathy, with political astuteness and accountability. Builds relationships and coach the Pod team by adapting interaction styles to others’ needs and responding thoughtfully to emotional cues. Projects enthusiasm and optimism as a high energy role model.
  Strategic Agility and Innovation: Anticipates obstacles to strategic initiatives and uses data-driven insights to craft innovative solutions. Holds self and others accountable for continuous learning and resource management, while proactively setting performance indicators and leading projects. Adapts well to shifting priorities, fostering creativity and resilience during times of change and guiding others through new processes.
  Communication and Collaboration: Employs various communication tools to capture stakeholder feedback and convey complex information clearly. Builds strong internal partnerships, aligning team efforts with business operations, strategy, and local objectives. Leads complex investigations to resolve issues, mitigate risks, and promotes a culture of psychological safety and collaboration through effective, consensus-driven discussions.
  Organizational Alignment and Innovation: Designs HR processes that align with Columbia's mission, educating diverse audiences and integrating HR strategies with business goals. Analyzes economic and industry trends to identify critical issues, supports executive leaders in strategic planning, and manages HR team performance through effective review cycles and evaluations. Champions innovation, diversity of thought, and mentorship, applying creative problem-solving to implement best practices and organizational improvements.
 
 
 
 Preferred Qualifications
 
  Total HR Experience: 10-15 years of progressive experience in human resources strongly preferred, covering various HR functions such as talent management, employee/labor relations, organizational development, and performance management.
   Leadership and Strategic Experience: 5 to 7 years in a senior or leadership role, such as HR Director or equivalent, where the candidate has led teams, managed complex HR projects, and contributed to organizational strategy.
  Industry-Specific Experience: Healthcare and or Academic Medicine experience strongly preferred.
  Certifications: HR certification such as SHRM-SCP, SPHR or Labor Relations.
   Educational Background: While a Bachelor’s degree in HR or a related field is the minimum requirement, a Master’s degree (e.g., MBA, Master’s in HR, or Organizational Development) is strongly preferred.
 
 
 Equal Opportunity Employer / Disability / Veteran
 Columbia University is committed to the hiring of qualified local residents.


Sr Director, Human Resources and Faculty Affairs - Columbia University

Sr Director, Human Resources and Faculty Affairs

You need a Bachelor’s in Business Admin, 4+ years of experience, preferably a Master’s, 5 years in academic medical center, strong project management skills, detail-oriented, and MS Office proficient.

You will manage itineraries, schedule meetings, support fellowship programs, maintain academic calendars, assist with events, proofread communications, and handle office supplies.

Research & Development

<div>
 <ul>
  <li>Job Type: Officer of Administration</li>
  <li>Bargaining Unit:</li>
  <li>Regular/Temporary: Regular</li>
  <li>End Date if Temporary:</li>
  <li>Hours Per Week: 35</li>
  <li>Standard Work Schedule: M-F 9am-5pm</li>
  <li>Building: Neurological Institute</li>
  <li>Salary Range: $75,000 - $85,0000</li>
 </ul>
 <div>
  <i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i>
 </div><br>
 <div></div>
 <p></p>
 <p>Position Summary</p>
 <p>Within the Division, the incumbent will support all three divisional missions: clinical care, research, and education. With regard to clinical care, the incumbent will work closely with the clinical support team and manager/supervisor to optimize coordination of clinical schedules with academic schedules. In addition, the incumbent will track provider licensure (multiple states) and board certification(s), facilitate new and renewal licensure and any similar applications (i.e., DEA, ABPN, UCNS) to avoid lapse. With regard to education, the incumbent will work closely with the departmental educational team and clinical support team to optimize coordination of trainee rotations (including students, residents, and fellows) with the division and academic schedules and support the Neuro-oncology Fellowship Director. With regard to the research mission, the incumbent will collaboratively supervise the scheduling of research activities, including those from the Herbert Irving Comprehensive Cancer Center, to optimize coordination of research and academic responsibilities for the faculty. Furthermore, the incumbent will coordinate the academic schedule of the Division Chief who also has leadership roles in the Irving Institute for Clinical and Translational Research, the office of the Dean of the Faculties of Health Sciences and the Columbia University Vagelos College of Physicians and Surgeons, and liaises with the Office of the Columbia University Executive Vice President for Research.</p>
 <p></p>
 <p>Responsibilities</p>
 <ul>
  <li>Create itineraries for the divisional members, schedule appointments and conference calls, update contact lists and calendar.</li>
  <li>Coordinate internal and external meetings and travel arrangements.</li>
  <li>Provide resident and fellowship program support, including interview scheduling and new resident/fellow orientation.</li>
  <li>Communicating across departments and divisions to carry out the functions of the division</li>
  <li>Maintenance of all academic calendars for all faculty in the division is a must</li>
  <li>Assist the divisional members with conference planning and fundraising endeavors, including preparation of itineraries and agendas for events.</li>
  <li>Proof-reading and editing communication correspondence as well as manuscripts for scientific publication, letters, progress reports, grant reviews and book chapters</li>
  <li>Track/order office supplies and deliver mail</li>
 </ul>
 <p></p>
 <p>Minimum Qualifications</p>
 <ul>
  <li>Bachelor's degree in Business Administration or education, training and experience, plus four years of related experience.</li>
 </ul>
 <p></p>
 <p>Preferred Qualifications</p>
 <ul>
  <li>A Master’s degree in any field is preferred.</li>
  <li>
   <div>
    Minimum five years in an academic medical center setting directly involved in the administration of special projects or related areas.
   </div></li>
  <li>
   <div>
    Prior experiences demonstrating the ability to independently set priorities, meet deadlines, plan and execute projects.
   </div></li>
  <li>
   <div>
    The successful candidate will be detail oriented and motivated.
   </div></li>
  <li>
   <div>
    Must be a proficient user of the MS office Suite.
   </div></li>
 </ul>
 <p></p>
 <p>Equal Opportunity Employer / Disability / Veteran</p>
 <p>Columbia University is committed to the hiring of qualified local residents.</p>
</div>


 
  Job Type: Officer of Administration
  Bargaining Unit:
  Regular/Temporary: Regular
  End Date if Temporary:
  Hours Per Week: 35
  Standard Work Schedule: M-F 9am-5pm
  Building: Neurological Institute
  Salary Range: $75,000 - $85,0000
 
 
  The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
 
 
 
 Position Summary
 Within the Division, the incumbent will support all three divisional missions: clinical care, research, and education. With regard to clinical care, the incumbent will work closely with the clinical support team and manager/supervisor to optimize coordination of clinical schedules with academic schedules. In addition, the incumbent will track provider licensure (multiple states) and board certification(s), facilitate new and renewal licensure and any similar applications (i.e., DEA, ABPN, UCNS) to avoid lapse. With regard to education, the incumbent will work closely with the departmental educational team and clinical support team to optimize coordination of trainee rotations (including students, residents, and fellows) with the division and academic schedules and support the Neuro-oncology Fellowship Director. With regard to the research mission, the incumbent will collaboratively supervise the scheduling of research activities, including those from the Herbert Irving Comprehensive Cancer Center, to optimize coordination of research and academic responsibilities for the faculty. Furthermore, the incumbent will coordinate the academic schedule of the Division Chief who also has leadership roles in the Irving Institute for Clinical and Translational Research, the office of the Dean of the Faculties of Health Sciences and the Columbia University Vagelos College of Physicians and Surgeons, and liaises with the Office of the Columbia University Executive Vice President for Research.
 
 Responsibilities
 
  Create itineraries for the divisional members, schedule appointments and conference calls, update contact lists and calendar.
  Coordinate internal and external meetings and travel arrangements.
  Provide resident and fellowship program support, including interview scheduling and new resident/fellow orientation.
  Communicating across departments and divisions to carry out the functions of the division
  Maintenance of all academic calendars for all faculty in the division is a must
  Assist the divisional members with conference planning and fundraising endeavors, including preparation of itineraries and agendas for events.
  Proof-reading and editing communication correspondence as well as manuscripts for scientific publication, letters, progress reports, grant reviews and book chapters
  Track/order office supplies and deliver mail
 
 
 Minimum Qualifications
 
  Bachelor's degree in Business Administration or education, training and experience, plus four years of related experience.
 
 
 Preferred Qualifications
 
  A Master’s degree in any field is preferred.
  
   
    Minimum five years in an academic medical center setting directly involved in the administration of special projects or related areas.
   
  
   
    Prior experiences demonstrating the ability to independently set priorities, meet deadlines, plan and execute projects.
   
  
   
    The successful candidate will be detail oriented and motivated.
   
  
   
    Must be a proficient user of the MS office Suite.
   
 
 
 Equal Opportunity Employer / Disability / Veteran
 Columbia University is committed to the hiring of qualified local residents.


Administrative Manager - Columbia University

Administrative Manager

You need a bachelor's degree or equivalent experience, Epic experience preferred, and bilingual skills are a plus.

You will support the heart failure and transplant program by managing schedules, verifying patient information in Epic, securing insurance pre-certifications, and assisting healthcare professionals.

Healthcare

<div>
 <ul>
  <li>Job Type: Officer of Administration</li>
  <li>Bargaining Unit:</li>
  <li>Regular/Temporary: Regular</li>
  <li>End Date if Temporary:</li>
  <li>Hours Per Week: 35</li>
  <li>Standard Work Schedule:</li>
  <li>Building:</li>
  <li>Salary Range: $63,700.00 - $68,000.00</li>
 </ul>
 <div>
  <i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i>
 </div><br>
 <div></div>
 <p></p>
 <p>Position Summary</p>
 <p>This position will support the department by providing administrative support to our Heart Failure Transplant team within the division of cardiology. The primary role of the Administrative Assistant is to work with our Heart Failure Transplant team by providing administrative support; including making appointments for new and follow-up patients. The ideal candidate will bring a positive and caring attitude, excellent communication skills, attention to detail and previous experience in a fast-paced practice or hospital setting.</p>
 <p><i> At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. We apply the same rigor in our commitment to fostering an inclusive, thriving community and caring for our employees and their loved ones. We offer immediate eligibility and invest in our employees’ families through comprehensive </i>Health and Welfare<i>, </i>Employee Assistance<i>, </i>Tuition Programs<i>, and </i>Retirement Benefits<i>.</i></p>
 <p><b><i> “Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process”</i></b></p>
 <p></p>
 <p>Responsibilities</p>
 <ul>
  <li><p>Serve as administrative support for the heart failure and transplant program within Pediatric Cardiology</p></li>
  <li><p>Monitor the physicians’ daily patient schedules. Serve as the contact for scheduling follow-up appointments for office visits and procedures; and obtaining referrals and verification coverage if needed.</p></li>
  <li><p>Review insurance information, obtain all necessary pre-certifications for procedures and other services, and obtain records and referrals information for patient appointments.</p></li>
  <li><p>Verify patient information in Epic. Determine and collect insurance payments and co-payments.</p></li>
  <li><p>Coordinate required patient documents to be scanned for Epic filing and designate to the appropriate personnel.</p></li>
  <li><p>Assist Physicians and Nurse Practitioners as needed.</p></li>
  <li><p>Conform to all applicable HIPAA, billing compliance and safety guidelines.</p></li>
  <li>Performs related duties &amp; responsibilities as assigned/requested.</li>
 </ul>
 <p></p>
 <p>Minimum Qualifications</p>
 <ul>
  <li>Bachelor’s degree or equivalent in education and experience required.</li>
 </ul>
 <p></p>
 <p>Preferred Qualifications</p>
 <ul>
  <li>Epic Experience.</li>
  <li>Bilingual Preferred.</li>
 </ul>
 <p></p>
 <p>Equal Opportunity Employer / Disability / Veteran</p>
 <p>Columbia University is committed to the hiring of qualified local residents.</p>
</div>


 
  Job Type: Officer of Administration
  Bargaining Unit:
  Regular/Temporary: Regular
  End Date if Temporary:
  Hours Per Week: 35
  Standard Work Schedule:
  Building:
  Salary Range: $63,700.00 - $68,000.00
 
 
  The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
 
 
 
 Position Summary
 This position will support the department by providing administrative support to our Heart Failure Transplant team within the division of cardiology. The primary role of the Administrative Assistant is to work with our Heart Failure Transplant team by providing administrative support; including making appointments for new and follow-up patients. The ideal candidate will bring a positive and caring attitude, excellent communication skills, attention to detail and previous experience in a fast-paced practice or hospital setting.
  At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. We apply the same rigor in our commitment to fostering an inclusive, thriving community and caring for our employees and their loved ones. We offer immediate eligibility and invest in our employees’ families through comprehensive Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits.
  “Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process”
 
 Responsibilities
 
  Serve as administrative support for the heart failure and transplant program within Pediatric Cardiology
  Monitor the physicians’ daily patient schedules. Serve as the contact for scheduling follow-up appointments for office visits and procedures; and obtaining referrals and verification coverage if needed.
  Review insurance information, obtain all necessary pre-certifications for procedures and other services, and obtain records and referrals information for patient appointments.
  Verify patient information in Epic. Determine and collect insurance payments and co-payments.
  Coordinate required patient documents to be scanned for Epic filing and designate to the appropriate personnel.
  Assist Physicians and Nurse Practitioners as needed.
  Conform to all applicable HIPAA, billing compliance and safety guidelines.
  Performs related duties & responsibilities as assigned/requested.
 
 
 Minimum Qualifications
 
  Bachelor’s degree or equivalent in education and experience required.
 
 
 Preferred Qualifications
 
  Epic Experience.
  Bilingual Preferred.
 
 
 Equal Opportunity Employer / Disability / Veteran
 Columbia University is committed to the hiring of qualified local residents.


Columbia University

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