Logo of Huzzle

ADMINISTRATIVE MANAGER

Applications are closed

  • Job
    Full-time
    Mid Level
  • Research & Development
    People, HR & Administration
  • Durham

Requirements

  • Education
  • Work requires a general business background generally equivalent to a bachelor's degree in a business-related field.
  • Experience
  • Work requires 4 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions. A master's degree in a business-related field may be substituted for 2 years’ experience. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Responsibilities

  • Engage and support fully faculty pursuing large-scale interdisciplinary initiatives and applications.
  • In conjunction with Pratt leadership, work with other research development and/or grants administration leaders across campus to identify opportunities to strengthen faculty proposals and work collaboratively to implement solutions.
  • Generate quarterly reports of grant submissions, success rate, and funding trends across the school, departments, faculty rank, agencies, etc., with the goal of creating prediction models; analyze the school's financial standing compared to other engineering schools (ASEE).
  • Partner with multiple offices across Duke to identify new funding opportunities for Pratt faculty and prepare funding opportunity lists to be distributed school-wide.
  • Support initiatives across Pratt to engage faculty and support their research endeavors; this includes identifying funding webinars, training for junior faculty, workshops for future initiatives, requests for information, etc.
  • Establish project management plans for complex awards and oversee delegation to external project management services when appropriate.
  • Work with individuals at all levels in the proposal development process (e.g., PIs and their teams, members within the Office of Campus Research Development (ORCD), Duke leadership, departmental grant managers, ORS representatives) for large and complex submissions to ensure successful integration of all grant application components and full compliance with all funding program and sponsor requirements.
  • Develop and implement project management plan(s) for proposals in partnership with the PI and senior-level grants administrator.
  • Provide temporary pre-award support for departments based on workload, leaves, and/or vacancies.
  • Review agency program goals and guidelines to ensure all proposals align with both agency and institutional goals and capabilities.
  • Serves as the point person for team members across Pratt on general and contract issues as well as questions related to university guidelines.
  • In coordination with departments, provide additional pre-award support for large, complex proposals involving multiple PIs, Duke departments, and/or external institutions.
  • Manage the subcontracting process with ORA/ORS and collaborating organizations.
  • Advise PIs on administrative requirements in preparing proposal submissions.
  • Prepare, coordinate, and review certain proposal elements (biosketches and facilities and resources) for consistency, accuracy, and completeness.
  • Monitor compliance with agency and university regulations regarding submission; verify all financial information to include the application of the appropriate overhead rate for the project.
  • Monitor proposal status and advise the PI on requirements and deadlines associated with research protection protocols.
  • Maintain financial records per the institutional document retention guidelines.
  • Interpret Pratt School and departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of the unit.
  • Monitor compliance with agency and university regulations regarding reporting. Utilize tools available to monitor compliance with Duke policies for Pratt awards and proposals.
  • Manage the US News & World Report (USNWR) and American Society for Engineering Education (ASEE) annual survey data collection and submission for Pratt.
  • Prepare and submit reports to the Associate Dean of Finance and Administration and the Associate Dean for Research and Infrastructure when requested; reports may have a sponsored research focus such as trend data for faculty proposals and awards.
  • Lead quarterly Pratt-wide meetings on sponsored research-related topics. Coordinate professional development opportunities and community building programs for Grants and Contracts team members across Pratt.
  • Provide onboarding and training support for new Grants and Contracts team members across Pratt.
  • Partner with members of the Pratt leadership team on special projects and initiatives; special projects will be determined based on an individual’s experience and may be in the areas of general administration, finance, data processing, tool and resource development, and/or policy development.
  • Mentor and provide training support to all grant and contract positions and support personnel across the Pratt School of Engineering.

FAQs

What is the primary role of the Administrative Manager at Duke University's Pratt School of Engineering?

The Administrative Manager leads the management of faculty pursuing large center-scale research programs, coordinates research development and analytics, and supports grant proposal submissions and compliance.

What are the main responsibilities of the Administrative Manager?

The main responsibilities include engaging faculty in interdisciplinary initiatives, analyzing funding trends, providing proposal support, managing research data submissions, and mentoring grant and contract team members.

What qualifications are necessary for this position?

A bachelor's degree in a business-related field is required, along with 4 years of related business or administrative experience. A master's degree can substitute for 2 years of experience.

Is experience in research administration preferred?

Yes, candidates with research or grants education and certification, such as completion of Duke's Research Administration Academy and Advanced Grants Management, are strongly preferred.

Are there opportunities for professional development in this role?

Yes, there are opportunities for professional development and training for new Grants and Contracts team members, as well as leading meetings on sponsored research-related topics.

What does the supervisory responsibility entail?

The supervisory responsibility involves mentoring and providing training support to all grant and contract positions and support personnel across the Pratt School of Engineering.

Does Duke University prioritize diversity and inclusion?

Yes, Duke University is committed to diversity, equity, and inclusion, aspiring to create a community where all members feel secure, welcome, and respected.

What types of funding opportunities will the Administrative Manager help identify?

The Administrative Manager will provide guidance in identifying appropriate extramural research funding opportunities and clarifying sponsor proposal requirements.

Can candidates with equivalent experience be considered?

Yes, candidates can be considered with any other equivalent combination of relevant education and/or experience outside of the specified requirements.

How does Duke University support its employees regarding accommodation?

Duke University provides information and provisions for requests for reasonable accommodation for certain essential job functions as determined by each hiring department.

Fueled by creativity, informed by scholarship

Education
Industry
1-10
Employees
1924
Founded Year

Mission & Purpose

Duke University is a leading academic institution dedicated to excellence in education, research, and community service. Their ultimate mission is to advance knowledge and develop leaders who can make a positive impact on society. Duke University aims to provide a transformative educational experience, fostering intellectual growth, critical thinking, and ethical leadership. By integrating rigorous academics with a commitment to social responsibility, Duke seeks to contribute to the global community and address pressing challenges through innovation and collaboration.