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Administrative Manager II - Pathology

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Boston Children's Hospital

16d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Boston

AI generated summary

  • You need five years of experience, a bachelor's degree, preferably a master's in public health, strong communication skills, and analytical abilities to solve problems effectively.
  • You will manage administrative staff, oversee daily lab operations, liaise with HR, handle recruitment and appointments, support the Chief, and maintain departmental records and compliance.

Requirements

  • Five years of related experience
  • Bachelor’s degree
  • Master’s degree in public health preferred
  • Communication skills in order to effectively deal with conflicts views or issues and mediate fair solutions, or well-developed written skills
  • Analytical skills to collect information from diverse sources, apply professional principles in performing various analyses, and summarize the information and data in order to solve problems.

Responsibilities

  • - Manage the secretarial, clerical and administrative support staff and services for a small department/service.
  • - Recommend, implement, and maintain internal office systems and procedures to promote efficient, effective support service operations.
  • - Recommend and assist in development and implementation of departmental administrative policies and procedures.
  • - Manage the daily administrative operations of research laboratory including: communication from division office to lab staff, management of vacation time, library/conference room, management of vital lab administrative resources.
  • - Act as the primary liaison for the division regarding Human Resource policy and function.
  • - Oversee the ECF/MSS administration, interviewing, hiring, training, and orientation.
  • - Monitor annual performance appraisals, and develop and monitor merit increase plans, ensuring adherence to guidelines with Division Manager and Division Chief.
  • - Process annual merit evaluations.
  • - Approves Payroll.
  • - Manage the processing of faculty and fellow hospital and medical school appointment working with appropriate departmental and hospital staff to ensure accurate and timely appointments.
  • - Act as the primary liaison to Medical Staff Registry office, Harvard appointment liaison, and Harvard International Office.
  • - Ensure compliance with all applicable policies.
  • - Manage recruitment process including advertising.
  • - Provide administrative assistance to Chief of Service; managing daily administrative operations of the Chief’s office.
  • - Act as Chief’s primary resource for special projects as required.
  • - Manage the administration and maintenance of department recordkeeping systems, including highly sensitive and/or critical administrative and financial data.
  • - Manage subordinate staff in planning, preparation logistics, and administrative requirements for seminars, conferences and other special programs or events.
  • - Participate in administration of departmental fellowship and/or residency programs, training grants and related programs.
  • - Act as backup and assistant to Financial Manager with regard to grant submission, and the administrative requirements of division training grant program.

FAQs

What is the job title for this position?

The job title is Administrative Manager II - Pathology.

Where is the office location for this job?

The office location is in Boston.

What is the work schedule for this position?

This position is full-time, with standard hours of 40 hours per week.

What qualifications are required for this role?

The required qualifications include five years of related experience and a bachelor's degree, with a master's degree in public health preferred.

What are the major responsibilities of the Administrative Manager II?

Responsibilities include managing administrative support staff, overseeing daily operations of the research laboratory, acting as a liaison for human resources, managing faculty appointments, providing administrative assistance to the Chief of Service, and more.

Is there an opportunity for professional development or continuing education?

Yes, the position offers certain reimbursements for tuition and licenses/certifications.

What type of benefits does Boston Children’s Hospital offer?

Benefits include flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous time off, a retirement savings plan, and various discounts.

Will I be managing staff in this position?

Yes, the Administrative Manager II will manage secretarial, clerical, and administrative support staff and services.

How does this position interact with the Chief of Service?

The Administrative Manager II will provide administrative assistance and act as the Chief’s primary resource for special projects.

What type of skills are important for this role?

Communication skills for conflict resolution, analytical skills for data gathering and problem-solving, and well-developed written skills are important.

Boston Children's Hospital

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Science & Healthcare
Industry
10,001+
Employees
1896
Founded Year

Mission & Purpose

Boston Children's Hospital is a 404-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Boston Children's offers a complete range of health care services for children from birth through 21 years of age. (Our services can begin interventions at 15 weeks gestation and in some situations we also treat adults.) We have approximately 25,000 inpatient admissions each year and our 200+ specialized clinical programs schedule 557,000 visits annually. Last year, the hospital performed more than 26,500 surgical procedures and 214,000 radiological examinations. Our team of physicians and nurses has been recognized by a number of independent organizations for overall excellence, and we're proud to share some notable examples with you here.