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Administrative Specialist I

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Syracuse University

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Education & Teaching
  • Syracuse

AI generated summary

  • You need an Associate's Degree, admin experience, and strong multitasking skills. Detail-oriented, service-focused, and able to work both independently and in a team. Project management experience preferred.
  • You will manage office operations, coordinate events, assist with projects, handle budget practices, reconcile purchases, and liaise with various stakeholders while interacting with guests.

Requirements

  • Associates Degree required, Bachelors degree preferred.
  • Previous administrative support experience-required.
  • Previous project/event management experience-preferred.
  • Ability to meet deadlines and multitask.
  • Attention to detail and problem-solving ability.
  • Service and solutions-oriented.
  • Ability to work independently as well as part of a high performing team.

Responsibilities

  • Manage the day-to-day operations of the director/Institutional Effectiveness office, including coordinating IE event, meeting, and project logistics.
  • Develop and deploy communications and/or promotions for IE events/annual processes.
  • Assist with the execution of special projects to varying degrees; including but not limited to Shared Competencies, Faculty Portfolio System, Middle States (institutional accreditation), the University’s Educational Effectiveness Committee, Program Review, and Watermark.
  • Provide purchasing and budgetary practice and planning for the IE office.
  • Plan, order, and reconcile financial purchases of varying size and importance including credit card reconciliations, contract renewals, special promotional good requests, etc.
  • Act as a liaison for the IE director between deans, chairs/directors, IE staff, faculty, staff, students, and various departments within and outside the University.
  • Greet and interact with guests visiting the office, in person and over the phone.

FAQs

What is the job title for this position?

The job title for this position is Administrative Specialist I.

What department is this position under?

This position is under the Academic Affairs department.

Where is this job located?

This job is located in Syracuse, NY.

What are the standard working hours for this position?

The standard working hours are 8:30 am – 5:00 pm during the academic year and 8:00 am – 4:30 pm during the summer, although hours may vary based on operational needs.

What is the pay rate for this position?

The pay rate for this position is $21.635 per hour.

What qualifications are required for this position?

An Associate's Degree is required, and a Bachelor's degree is preferred. Previous administrative support experience is also required, as well as preferred project/event management experience.

What skills are necessary for this role?

Necessary skills include the ability to meet deadlines and multitask, attention to detail and problem-solving ability, being service and solutions-oriented, and the ability to work independently as well as part of a high performing team.

What are the primary responsibilities of this position?

Primary responsibilities include managing daily operations of the office, coordinating events and project logistics, developing communications for events, assisting in special projects, providing purchasing and budgetary practices, and acting as a liaison between various stakeholders.

Is this position unionized?

Yes, this position is part of a bargaining unit and is represented by the union SEIU, Local 200United.

Do I need to submit a cover letter with my application?

Yes, in addition to completing an online application, you need to attach a resume and cover letter.

Is there a commitment to diversity and inclusion at Syracuse University?

Yes, Syracuse University is committed to maintaining an inclusive learning environment that reflects a diverse, multi-cultural, and international worldview.

Is there support for veterans in the Syracuse University community?

Yes, Syracuse University has a long history of engaging veterans and is committed to supporting military veterans and their families through educational and employment programs.

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Syracuse University

A private, student-focused research university fueled by a spirit of discovery. Once Orange, Forever Orange 🍊

Education
Industry
1001-5000
Employees
1870
Founded Year

Mission & Purpose

Syracuse University is a private research institution that offers a diverse range of undergraduate and graduate programs across various fields of study. Its ultimate mission is to foster a rich educational environment that promotes learning, innovation, and discovery. The university's purpose is to prepare students for professional and personal success through rigorous academics, experiential learning opportunities, and a commitment to global citizenship. Syracuse University aims to cultivate knowledge, encourage intellectual growth, and contribute positively to society through research, scholarship, and community engagement.