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Administrative Specialist II-BU (Chief of Police)

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City of Seattle

Sep 18

  • Job
    Full-time
    Junior Level
  • Government & Politics
    People, HR & Administration
  • Seattle

AI generated summary

  • You need two years of clerical experience, effective communication skills, good judgment, and flexibility. Must pass a background check and have a valid driver's license. Onsite work required.
  • You will manage communications, arrange mail, coordinate with departments, handle inquiries, maintain records, stock supplies, and support the Senior Executive Assistant with various tasks.

Requirements

  • Required Qualifications: Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).
  • Effective communication, interpersonal and problem-solving skills are highly desired.
  • Flexibility and both a can-do and will-do attitude.
  • Good judgment and discretion – this position is often the first face of the department for visitors.
  • Ability to meet deadlines while managing multiple priorities.
  • Ability to handle multiple incoming calls.
  • Strong decision-making skills and the ability to complete job tasks independently.
  • Knowledge of or ability to quickly learn the Police Department’s organizational structure, policies and procedures - Skills assessment may be administered to the top candidates.
  • Position Requirements:
  • Must pass a Seattle Police Department background investigation.
  • Must have a valid Driver’s license.
  • This position is an onsite position; the employee is expected to perform work in person. Individual schedules will be based on agreement between the employee and their supervisor.

Responsibilities

  • Answer phones and greet guests.
  • Receive, screen and distribute mail.
  • Act as liaison with the Mayor’s Office and Customer Service Bureau and manage the Customer Service Request System for tracking mail.
  • Compose, edit and prepare correspondence – internal and public facing.
  • Receive, screen and coordinate with appropriate department personnel in order to respond to telephone and in-person inquiries from the public and other city agencies.
  • Maintain security of confidential records and file office correspondence/documents.
  • Order and stock office supplies.
  • Perform other related duties as assigned by Senior Executive Assistant to Chief.

FAQs

What are the primary responsibilities of the Administrative Specialist II-BU position?

The primary responsibilities include answering phones, greeting guests, managing mail, acting as a liaison with the Mayor’s Office, composing correspondence, coordinating responses to inquiries, maintaining confidentiality of records, ordering office supplies, and performing other related duties as assigned.

What qualifications are required for this position?

The required qualifications include two years of clerical support experience or a combination of education, training, and experience that demonstrates the ability to perform the job.

Are there any desired qualifications for this position?

Yes, desired qualifications include effective communication skills, problem-solving abilities, good judgment, flexibility, the ability to manage multiple priorities and deadlines, and knowledge of the Police Department’s organizational structure, policies, and procedures.

Is a background check required for this position?

Yes, the candidate must pass a Seattle Police Department background investigation.

Is this position onsite or can it be performed remotely?

This position is an onsite role; the employee is expected to perform work in person.

What is the salary range for this position?

The full salary range for this position is $33.40 - $37.40 per hour, with new employees starting at Step 1 of the pay progression, which is $33.40 hourly.

What benefits are offered for this position?

The position offers a comprehensive benefits package, including vacation, holiday, and sick leave, as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents.

How can I apply for the Administrative Specialist II-BU position?

You can apply online at www.seattle.gov/jobs by referring to Job Number: 2024-00TBD and attaching a resume and a cover letter detailing your qualifications.

Will incomplete applications be considered?

No, incomplete applications will not be considered.

Who can I contact for more information regarding the position?

For any questions, you can contact Dene Warren Sakamoto at naidene.warrensakamoto@seattle.gov.

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City of Seattle

Government
Industry
10,001+
Employees

Mission & Purpose

As a city, Seattle is known as a progressive leader in technology, innovation, and the environment. As an employer, the City of Seattle is leading local government in environmental stewardship, green building, and social justice, making our City what it is today and shaping our future. Our employees play an important role in making this possible. You might be surprised by the variety and range of opportunities that are available at the City of Seattle. We have more than 1,100 job titles in more than 30 different departments, from the Office of Immigrant and Refugees Affairs or the Office of Arts & Culture to the Public Utilities and Department of Transportation. Our positions range from seasonal work at the City’s parks and recreation facilities to skilled trade workers, accounting, communications and information technology professionals, and middle and senior-level management. Whatever your line of work, we hope you consider the City of Seattle in your job search. We likely have the opportunity for you! Be a part of the team that helps run our great city by joining the more than 12,000 employees working for the greater good by providing programs and services to Seattle’s people and businesses.