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Administrative Staff Analyst

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  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Seattle

Requirements

  • Experience: Minimum of two (2) years of administrative experience.
  • Education: A Bachelor's degree in business or public administration or related field.
  • Education and Experience Equivalency: Combinations of appropriate education, training, certification, and experience will be evaluated on an individual basis for comparability to the minimum education and experience requirements.
  • Work Environment/Physical Demands: Work is performed in an office environment.
  • License, Certification and Other Requirements: Current Washington State driver’s license.
  • Desired Qualifications:
  • Team player, who is willing to provide support to other team members without judgement and work with a supportive team that values innovation, creativity, and teamwork.
  • Strong interpersonal, customer service, communication, organization, and presentation skills.
  • Ability to work independently in addition to thriving in team-based settings. A strong analytical mindset with the ability to see the big picture while managing the details.
  • Excellent organizational skills with a proven track record of managing multiple tasks and projects simultaneously.
  • Proficiency in data analysis tools and software, with the ability to turn complex data into clear, actionable insights.
  • Strong communication skills, both written and verbal, to effectively convey information across all levels of the organization.
  • A proactive approach, with a passion for continuous improvement and a commitment to excellence.

Responsibilities

  • - Working in partnership with the Sr. Executive Assistant, support and coordinate the Drainage & Wastewater Branch with a wide variety of administrative and personnel duties in support of Branch operations.
  • - Support the System Management & Program & Policy Management Division Directors with direct administrative assistance including but not limited to, calendaring, meeting coordination, training and travel, project, HR activities, accounting, and deadline tracking.
  • - Provide administrative support to workgroup managers and varied staff.
  • - Utilize various computer applications and software packages; develop, enter data, maintain, and generate reports from a database or network system; design, maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise worksheets and forms; create requisitions for vendor payments; verify data for accuracy and completeness.
  • - Manage a large volume of various onboarding/exiting, personnel, and HR activities.
  • - Manage large volume of signature processing of various forms for the branch.
  • - Act as lead telephone coordinator reviewing and submitting requests for new telephone equipment, physical equipment moves, and equipment reassignments to IT Telephone Services for implementation.
  • - Handle highly sensitive, confidential correspondence, draft correspondence of sensitive nature.
  • - Represent or act on behalf of branch leadership as directed. Serves as back-up staff for Senior Executive Assistant as needed.
  • - Facility (SMT) management, including coordinating and tracking IT assets, cubical/floor planning, conference room updates, and access cards.
  • - Identify, research, and solve complex problems and issues within the division. Take initiative to research and address issues of concern to management and staff.
  • - Analyze technical matters; compose written procedures, guidelines, and appropriate forms for processing.
  • - Branch SharePoint administrator.
  • - Lead DWW Leadership Team in agenda development for varied meetings.

FAQs

What is the main responsibility of the Administrative Staff Analyst at Seattle Public Utilities?

The main responsibility of the Administrative Staff Analyst is to provide lead administrative support to two Division Directors and approximately 70 staff, ensuring seamless coordination and support for daily operations.

What are the key qualifications needed for this position?

The key qualifications include a minimum of two years of administrative experience and a Bachelor's degree in business or public administration or a related field.

Is prior experience required for this role?

Yes, a minimum of two years of administrative experience is required for this position.

What does the work environment look like for this position?

The work is performed primarily in an office environment, and the position allows for a hybrid work schedule starting November 4, 2024.

Are there opportunities for professional development and advancement in this position?

Yes, there are growth potential and advancement opportunities available within the Seattle Public Utilities.

What types of data-related tasks are involved in this role?

The role involves collecting, analyzing, and interpreting data to provide insightful recommendations that drive decision-making and track expenditures for budget management.

How does Seattle Public Utilities approach diversity and inclusion?

Seattle Public Utilities actively takes steps to dismantle systemic racism and increase service equity, valuing diverse life experiences and striving to create a welcoming workplace for all.

What is included in the benefits package for this position?

The benefits package includes vacation, holiday and sick leave, as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents.

How can candidates apply for the Administrative Staff Analyst position?

Candidates can apply by completing the online application and attaching their resume and cover letter that addresses their knowledge and experience related to the position.

Who should candidates contact if they have questions about the job?

Candidates with questions about the job should contact Charles Gilmore at charles.gilmore2@seattle.gov.

Government
Industry
10,001+
Employees

Mission & Purpose

As a city, Seattle is known as a progressive leader in technology, innovation, and the environment. As an employer, the City of Seattle is leading local government in environmental stewardship, green building, and social justice, making our City what it is today and shaping our future. Our employees play an important role in making this possible. You might be surprised by the variety and range of opportunities that are available at the City of Seattle. We have more than 1,100 job titles in more than 30 different departments, from the Office of Immigrant and Refugees Affairs or the Office of Arts & Culture to the Public Utilities and Department of Transportation. Our positions range from seasonal work at the City’s parks and recreation facilities to skilled trade workers, accounting, communications and information technology professionals, and middle and senior-level management. Whatever your line of work, we hope you consider the City of Seattle in your job search. We likely have the opportunity for you! Be a part of the team that helps run our great city by joining the more than 12,000 employees working for the greater good by providing programs and services to Seattle’s people and businesses.