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Administrative Support III - Dept of Dentistry

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Nationwide Children's Hospital

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Healthcare
  • Columbus

AI generated summary

  • You should have a high school diploma, 3-5 years of administrative experience (preferably in healthcare), and complete the Ambassador Program within your first year.
  • You will schedule appointments, manage travel arrangements, prepare itineraries, handle reimbursements, coordinate projects, and create correspondence and presentations while ensuring excellent service.

Requirements

  • EDUCATION:
  • High School Diploma or Equivalent; business-related or professional development coursework preferred.
  • SKILLS:
  • Must complete Ambassador Program within first 12 months of employment.
  • EXPERIENCE:
  • 3 - 5 years administrative experience preferred. Experience in a healthcare environment may be desired.
  • MINIMUM PHYSICAL REQUIREMENTS:
  • Sitting for extended periods Constantly (67-100%)
  • Talking on the phone/in person Constantly
  • Typing on a computer keyboard Constantly
  • Standing/walking Occasionally (0-33%)

Responsibilities

  • Schedules appointments and meeting locations; coordinates business events. Manages travel arrangements including air reservations, scheduling options, hotel and car rental. Develops travel itineraries in alignment with NCH standards. Responsible for completion of reimbursement requests. Provides excellent service to both internal and external customers by applying best practices and standard operating procedures. Anticipates problems and proposes solutions in advance. Coordinates special projects within assigned department. May provide assistance in training and orientation of colleagues. Creates moderately complex correspondence, spreadsheets and visual presentations for projects.

FAQs

What is the primary responsibility of the Administrative Support III role?

The primary responsibility of the Administrative Support III role is to perform a wide variety of complex administrative activities for a Section Chief or VP, and/or others as assigned.

What is the educational requirement for this position?

The educational requirement for this position is a High School Diploma or Equivalent, with business-related or professional development coursework preferred.

How many years of experience are preferred for this administrative role?

The position prefers candidates with 3 - 5 years of administrative experience, with experience in a healthcare environment being desirable.

Is training provided for new employees?

Yes, new employees must complete the Ambassador Program within their first 12 months of employment.

What types of tasks will I be responsible for regarding scheduling and travel arrangements?

You will be responsible for scheduling appointments and meeting locations, coordinating business events, managing travel arrangements including air reservations, hotel and car rental, and developing travel itineraries in alignment with NCH standards.

What skills are necessary to succeed in this role?

Successful candidates should have excellent service skills for both internal and external customers, the ability to anticipate problems and propose solutions, and proficiency in creating moderately complex correspondence, spreadsheets, and visual presentations.

Are there any physical requirements for this job?

Yes, the minimum physical requirements include sitting for extended periods, constant talking on the phone/in person, constant typing on a computer keyboard, and occasional standing/walking.

What kind of work culture can I expect at Nationwide Children's Hospital?

You can expect a collaborative culture where diversity, equity, and inclusion are integrated into core values and practices, focusing on improving the lives of children and fostering innovative care and groundbreaking research.

Will I be coordinating special projects?

Yes, you will be responsible for coordinating special projects within the assigned department.

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Nationwide Children's Hospital

At Nationwide Children’s, Everyone Matters. We have a purpose for every passion. Join our team.

Science & Healthcare
Industry
10,001+
Employees
1892
Founded Year

Mission & Purpose

Nationwide Children’s is one of America's largest pediatric hospitals, an international leader in research and is ranked in all 10 specialties on U.S. News & World Report’s 2023-24 “America’s Best Children’s Hospitals” list. Our staff, comprised of 1,500 medical professionals and over 13,000 employees, provides state-of-the-art pediatric care for 1.6 million patient visits annually. And, according to the Children’s Hospital Association, Nationwide Children's is the #1 provider of pediatric surgery in the country. As home to the Department of Pediatrics of The Ohio State University College of Medicine, Nationwide Children’s physicians train the next generation of pediatricians and pediatric specialists. The Abigail Wexner Research Institute at Nationwide Children’s Hospital is one of the Top 10 National Institutes of Health-funded freestanding pediatric research facilities. Nationwide Children’s remains true to the original mission since its founding in 1892 of providing care regardless of a family’s ability to pay. More information is available at NationwideChildrens.org. Our doctors represent every major pediatric sub-specialty. With over 50 locations throughout Ohio, signature programs include heart, cancer, gastroenterology and neonatology care, all of which are internationally recognized. Tim Robinson is CEO of Nationwide Children’s Hospital, which includes the Abigail Wexner Research Institute at Nationwide Children’s Hospital, Nationwide Children’s Hospital Foundation and The Center for Family Safety and Healing at Nationwide Children’s Hospital.