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Administrative Support Officer

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  • Job
    Full-time
    Junior, Mid & Senior Level
  • Newport

Requirements

  • - Highly motivated, enthusiastic and forward thinking individual
  • - Ability to exercise initiative and carry out instructions to meet work activities
  • - Experience in electronic scheduling of meetings, formatting and distribution of communications
  • - Ability to work from other sites when needed to meet the needs of the service
  • - Ability to provide general secretarial/administrative duties to a high standard
  • - Act as a first point of contact, dealing professionally and appropriately with telephone and other enquiries
  • - Ability to work flexibly and independently, referring to their manager when necessary
  • - Experience in booking appointments in line with the Partial Booking Policy and using Welsh PAS and CWS
  • - Responsible for general admin duties including typing of letters
  • - Ability to ensure confidentiality at all times
  • - The ability to speak Welsh is desirable; Welsh and/or English speakers are equally welcome to apply

Responsibilities

  • - Provide efficient secretarial, administrative and clerical support to the Cardiac Rehabilitation Department and Heart Failure Community Hub including booking appointments in line with the Partial Booking Policy.
  • - Exercise initiative and be able to carry out instructions to meet work activities i.e electronic scheduling of meetings, formatting and distribution of communications.
  • - Work from other sites when needed to meet the needs of the service.
  • - Provide general secretarial/administrative duties to a high standard.
  • - Act as a first point of contact, dealing professionally and appropriately with telephone and other enquiries.
  • - Work flexibly and independently, referring to their manager when necessary.
  • - Booking appointments in line with the Partial Booking Policy and using Welsh PAS and CWS.
  • - Responsible for general admin duties including typing of letters.
  • - Ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity.

FAQs

What are the main responsibilities of the Administrative Support Officer?

The main responsibilities include providing secretarial, administrative, and clerical support to the Cardiac Rehabilitation Department and Heart Failure Community Hub, booking appointments according to the Partial Booking Policy, handling telephone and other inquiries, scheduling meetings, and ensuring confidentiality.

Is it necessary to speak Welsh for this position?

The ability to speak Welsh is desirable, but both Welsh and English speakers are welcome to apply.

What type of organization is Aneurin Bevan University Health Board?

Aneurin Bevan University Health Board is a multi-award winning NHS organization that provides integrated acute, primary, and community care to a population of 650,000, employing over 16,000 staff.

Are there training and development opportunities available?

Yes, the health board offers extensive training and development opportunities including paid mandatory training, in-house programs, recognized qualifications, and various management development programs.

Will the successful candidate need to work from different sites?

Yes, the successful candidate will be required to work from other sites when needed to meet the needs of the service.

What is the work schedule like for this position?

The post holder will need to work flexibly and independently, referring to their manager when necessary, and must adhere to scheduling in line with the Partial Booking Policy.

What benefits does the health board offer?

The health board offers a fantastic benefits package, occupational health support, flexible working options, and promotes a healthy work-life balance.

How can I view the full job description and person specification?

You can find the full job description and person specification attached within the supporting documents, or click "Apply now" to view it in the Trac system.

Science & Healthcare
Industry
10,001+
Employees
2009
Founded Year

Mission & Purpose

Aneurin Bevan University Health Board was established on the 1st October 2009 and covers the areas of Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen and South Powys. The Health Board employs over 14,000 staff, two thirds of whom are involved in direct patient care. There are more than 250 consultants in a total of over 1000 hospital and general practice doctors, 6,000 nurses, midwives, allied professionals and community workers

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