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Administrator - Global Master Data

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Cubic Corporation

4d ago

  • Job
    Full-time
    Mid & Senior Level
  • Accounting & Tax
    Business, Operations & Strategy
  • Hyderabad, +1
  • Quick Apply

AI generated summary

  • You need a degree, 4-6 years in accounting/finance, 2 years in Master Data, ERP experience, strong Excel skills, knowledge of internal controls, and flexible night hours. Excellent communication is essential.
  • You will manage vendor and customer data in SAP, validate payment updates, ensure policy compliance, handle 1099 reporting, audit master systems, and collaborate with various departments.

Requirements

  • Four year degree, or equivalent, plus a minimum of 4-6 years of accounting and finance experience with at least two years in Master Data.
  • Must be fluent if Microsoft Office, including Word and Excel, as well as Adobe. SAP or another large ERP system experience preferred.
  • Working knowledge of internal controls financial systems and fraud control processes (similar to SOX).
  • Ability to follow verbal and written instructions. Should have excellent written and verbal communication skills.
  • Able to prioritize and complete tasks and work under deadlines.
  • Ability to work for extended periods on a personal computer.
  • Ability to work independently, requiring minimal direction.
  • Ability to work flexible hours as needed to meet international time zones.
  • This is a Night Shift Role (6:30 PM- 3:30 AM)

Responsibilities

  • Maintains AP vendors and AR customer set-ups in SAP, including all additions, changes, and blocks.
  • Responsible for independently validating all vendor payment updates and banking verbally with the 3rd parties as part of the internal and fraud controls, partnering with regional finance contacts for vendors outside the US if support needed. Escalates exceptions to management, as needed.
  • Ensures all policies and internal controls are adhered to, as well as all forms are completed, approved, and supported, including approvals for any terms or payment exceptions.
  • Completes the AP 1099 IRS reporting process for US taxes, extracting all data, formatting it, and processing through the 3rd party system (Sovos) for printing and mailing.
  • Responsible for managing the customer and vendor master ticket processes, including meeting SLA timeframes and report of statuses of open items weekly.
  • Maintains all customer and vendor forms for changes needed, publishing any updates on the IT Ticket website.
  • Answers all internal and external inquires around customer and vendor master data set-up.
  • Audits the vendor master system for quality on W-9 data, set-up, and clean-up of duplicate or obsolete vendors.
  • Audits the customer master system to eliminate duplicate accounts for the same customer.
  • Partners with Concur team to ensure employee vendors for expense reimbursement set-up for payment.
  • Works special projects as delegated, including transitioning existing check customers and vendors to electronic payment methods, testing of system upgrades and enhancements, etc.
  • Maintains the customer tax exemption database and set up.
  • Collaborates with other Cubic departments (Procurement, Sales, Business Development, Finance) to ensure optimal process design and process effectiveness.

FAQs

What is the job title for this position?

The job title is Administrator - Global Master Data.

What are the main responsibilities of the Administrator - Global Master Data?

The main responsibilities include maintaining the SAP Vendor Master and Customer Master data globally, ensuring adherence to policies and internal controls, managing vendor and customer set-ups, processing AP 1099 IRS reporting, and auditing the master systems for quality.

What are the required qualifications for this role?

A four-year degree or equivalent is required, along with a minimum of 4-6 years of accounting and finance experience, including at least two years in Master Data.

Is SAP experience necessary for this role?

Yes, experience with SAP or another large ERP system is preferred.

What is the work schedule for this position?

This is a Night Shift role from 6:30 PM to 3:30 AM.

Are there flexible working hours?

Yes, there are flexible hours as needed to meet international time zones.

What software skills are necessary for this position?

Proficiency in Microsoft Office, including Word and Excel, as well as Adobe, is required.

What internal controls knowledge is required for this role?

A working knowledge of internal controls in financial systems and fraud control processes, similar to SOX, is required.

Will there be opportunities to work on special projects?

Yes, this role may involve working on special projects as delegated by management.

How important are communication skills for this position?

Excellent written and verbal communication skills are essential for handling internal and external inquiries related to customer and vendor master data set-up.

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Cubic Corporation

We make the world better through innovation, technology solutions and world-class products in defense and transportation

Defence & Aerospace
Industry
5001-10,000
Employees
1949
Founded Year

Mission & Purpose

Cubic creates and delivers technology solutions in transportation that make people’s lives easier by simplifying their daily journeys, and defense capabilities that help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is driven to solve global challenges through innovation and service to our customers and partners. We have a leading portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Mission and Performance Solutions (CMPS).

Culture & Values

  • We believe in creating excellence through teamwork and collaboration, upholding a commitment to ethics and integrity through a distinct culture that focuses on collaboration, agility, accountability and execution.