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ARPA-H – Mission Office Executive Assistant / Office Manager - Advanced

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Amentum

3mo ago

  • Job
    Full-time
    Expert Level
  • Government & Politics
    People, HR & Administration
  • Arlington

AI generated summary

  • You need a bachelor’s degree (or equivalent experience), 10+ years in admin support for executives, strong communication skills, professionalism, and the ability to work independently or in a team.
  • You will support senior leadership with scheduling, meeting coordination, document management, and IT requests while maintaining positive relationships and overseeing office operations.

Requirements

  • Bachelor’s degree or higher - substantial relevant occupational experience (~15 or more years) may be considered in lieu of degree requirement
  • At least ten (10) years relevant experience
  • Prior experience providing administrative support to senior and executive level personnel
  • The demonstrated professionalism, maturity, sound judgement, and excellent communication and interpersonal skills necessary for daily interactions with executive-level audiences in a dynamic, high-visibility Front Office environment
  • Ability to work independently or in a team setting as circumstances dictate
  • Strong spelling and grammar skills and ability to put documents in proper format

Responsibilities

  • Developing and maintaining a strong, positive rapport with senior leadership, team members (Government and contractor personnel), and the public
  • Providing professional customer service expertise and administrative assistance to Mission Office Government leadership
  • Tracking priorities and deadlines while providing overall scheduling and calendar support to senior Government personnel, de-conflicting between events, sending / accepting meeting invitations, and coordinating visit requests; scheduling and organizing meetings; taking notes and minutes when required
  • Organizing reports; providing assistance in tracking and organizing taskers, requests for information, deliverables, and action items
  • Coordinating the development and maintenance of Mission Office filing structures and distribution and mailing lists
  • Processing and tracking the status of requests to ARPA-H Information Technology Office (ITO) for equipment / services
  • Coordinating ARPA-H badge and Personal Identity Verification (PIV) issuances and renewals, office moves, and in/out processing of office staff to include Government and support personnel
  • Creating, compiling, and editing computer-generated documentation including technical text and graphics

FAQs

What is the role of the ARPA-H Mission Office Executive Assistant / Office Manager?

The role involves providing office management and administrative support to the ARPA-H Mission Office, including scheduling, coordinating meetings, and assisting senior Government personnel.

What qualifications are required for this position?

A Bachelor's degree or substantial relevant occupational experience (approximately 15 years) is required, along with at least ten years of relevant experience and prior administrative support to senior executives.

Is there an option for hybrid or telework?

Yes, hybrid and telework options are likely; however, residence within the Washington, DC metropolitan area is desired.

What experience is considered highly desirable for this position?

Highly desirable attributes include experience with ARPA-H or other ARPA agencies (like DARPA, IARPA, ARPA-E), as well as experience with the National Institutes of Health (NIH), Department of Health and Human Services (HHS), or Department of Defense (DoD).

What are the primary responsibilities of the Executive Assistant?

Responsibilities include scheduling and calendar support, organizing reports and taskers, processing IT requests, coordinating badge issuances, and creating and editing documentation.

What skills are necessary for this job?

Strong communication and interpersonal skills, professionalism, maturity, sound judgement, and strong spelling and grammar skills are necessary.

Does this position require interaction with executive-level personnel?

Yes, the position requires regular interaction with executive-level government personnel.

What benefits does Amentum offer to its employees?

Amentum offers multiple healthcare options, a 401K with no vesting periods for matching funds, and 10 federal holidays with flexibility to accommodate beliefs.

Is prior experience with ARPA-H necessary for this position?

While experience with ARPA-H is highly desirable, it is not strictly necessary; relevant experience with other agencies or sectors may also be considered.

How does Amentum ensure equal opportunity in hiring?

Amentum practices equal opportunity for employment without regard to various protected categories, ensuring fair hiring practices in compliance with federal, state, and local laws.

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Amentum

A Premier Leader in Global Engineering, Project Management, and Solutions Integration.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.