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Assistant

  • Job
    Full-time
    Mid Level
  • Legal
  • Zürich

AI generated summary

  • You need a commercial education or diploma, 4+ years in a similar role, excellent MS Office/SAP skills, strong German/English, self-organization, quick learning, service orientation, and teamwork.
  • You will support lawyers, manage schedules, handle client correspondence, process invoices, organize meetings and travel, maintain documents, create presentations, and assist colleagues as needed.

Requirements

  • Kaufmännische Grundausbildung oder Matura
  • Mindestens 4 Jahre Berufserfahrung in vergleichbarer Position
  • Ausgezeichnete Computerkenntnisse (insbesondere MS Office-Produkte und SAP)
  • Sehr gute Deutsch- und Englischkenntnisse
  • Selbständige, gut organisierte und sorgfältige Arbeitsweise
  • Schnelle Auffassungsgabe
  • Dienstleistungsorientierung
  • Teamgeist
  • Freude, in einem globalen, dynamischen Umfeld zu arbeiten

Responsibilities

  • Unterstützung eines Teams von Anwältinnen und Anwälten im Tagesgeschäft
  • Teil eines Assistenzpools mit regem Kontakt zu Kollegen weltweit
  • Mandatseröffnung, Zeit- und Kostenerfassung (Intapp); Rechnungs- und Mahnwesen (SAP)
  • Erstellung von Spesenabrechnungen
  • Termin-Management und Fristenüberwachung
  • Organisation von Sitzungen, Referaten, Seminaren und Geschäftsreisen
  • Bearbeitung und Versand von Korrespondenz in deutscher und englischer Sprache
  • Bearbeitung eingehender und ausgehender Post (inklusive E-Mails)
  • Telefonischer und schriftlicher Kontakt mit Klienten, Behörden sowie internen und externen Ansprechpartnern
  • Elektronisches Datenmanagement, Ablage und Archivierung von Dokumenten
  • Erstellung und Überarbeitung von PowerPoint-Präsentationen, Word-Dokumenten und Excel-Tabellen
  • Verwaltung von Kontakten und Stammdatenpflege
  • Vorbereitung und administrative Begleitung von Publikationen
  • Lektorieren in Deutsch und Englisch
  • Unterstützung von Kollegen im Pool und Vertretung bei Abwesenheit anderer Assistenz

FAQs

What qualifications are required for the Assistant position?

A kaufmännische Grundausbildung or Matura, along with at least 4 years of relevant work experience in a similar position, is required.

What are the main responsibilities of the Assistant?

The Assistant will support a team of lawyers in daily operations, manage appointments and deadlines, handle correspondence, and perform various administrative tasks including document management and financial processing.

What language skills are necessary for this role?

Excellent German and English language skills are required for this position.

What software knowledge is essential for this job?

Proficiency in MS Office products and SAP is essential for this role.

Is there an opportunity for professional development?

Yes, the position offers varied tasks in an international environment with opportunities for growth and participation in office events.

What is the work environment like at Baker McKenzie?

The work environment is described as motivated, collegial, and dynamic, situated in close proximity to Stadelhofen railway station.

How many vacation weeks are offered to employees?

Employees are offered 5 weeks of vacation per year.

How can candidates apply for the Assistant position?

Candidates can apply by sending their application materials (CV, diplomas & certificates) to Switzerland.Recruiting@bakermckenzie.com.

Does Baker McKenzie promote diversity in the workplace?

Yes, Baker McKenzie values diversity and aims to foster an inclusive environment, ensuring equal treatment for all employees regardless of gender identity.

Is experience in an international environment preferred for this position?

Yes, candidates who enjoy working in a global, dynamic environment will find this position particularly suited to their skills.

Law
Industry
10,001+
Employees

Mission & Purpose

Integrated legal solutions to complex business challenges. The global business community is more interconnected than ever before. Opportunities and risks spill across different markets, sectors and areas of law. A connected perspective is essential in delivering business objectives while mitigating risk. Our integrated client solutions provide seamless advice underpinned by deep practice, sector expertise, and first-rate local market knowledge. Armed with Baker McKenzie's insight and foresight, business leaders can feel confident driving sustainable – and inclusive growth.