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Assistant Company Secretary - Asset Management

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Legal & General

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Government & Politics
    Legal
  • London
  • Quick Apply

AI generated summary

  • You must have Board/Committee secretary experience, ideally in Financial Services/Asset Management, be a Chartered Governance Institute member, and possess strong organizational skills with integrity.
  • You will manage board support, ensure compliance with regulations, oversee governance projects, coordinate year-end processes, and research statutory changes.

Requirements

  • Prior experience of acting as the Secretary to a Board / Committee required
  • Background in Financial Services / Asset Management highly desirable
  • Fully qualified (Chartered Governance Institute)
  • Exceptional organisational skills and attention to detail
  • A high degree of personal and professional integrity

Responsibilities

  • Acting as secretary to a portfolio of subsidiary entities and divisional Committees including but not limited to - building and maintaining effective relationships with Board members and Senior Management, Board/Committee meeting administration and logistics, Board support including timely distribution of Board and Committee packs, meeting attendance and minute taking, oversight and maintenance of all statutory records and filings & providing governance advice
  • Providing company secretarial and governance services to a portfolio of subsidiary Companies and divisional Committees within Asset Management ensuring that all entities remain fully compliant with the provisions of the Companies Act 2006 and where relevant, compliance with all aspects of the UK Corporate Governance Code and FCA/PRA regulatory requirements
  • Assisting with divisional governance projects e.g. constitutional document updates, legal entity rationalisation projects, Company incorporations and reviews and implementation of subsidiary governance frameworks
  • Management of all Board/entity related matters within the role holder’s portfolio including supporting with the appointment and induction process for new Directors, arranging of site visits and strategy events
  • Assisting with co-ordinating the year end process for subsidiary entities which includes the preparation and approval of year end accounts, conflicts of interest reviews and governance reviews
  • Conducting horizon scanning research by attending external seminars for statutory and regulatory changes that could affect the Company including research on governance and changes to regulation or legislation impacting FTSE listed companies and their subsidiaries. This will involve communicating any changes to the team and ensuring processes are updated and implemented where required

FAQs

What is the primary responsibility of the Assistant Company Secretary in the Asset Management division?

The primary responsibility is to provide governance and company secretarial services to subsidiary companies and divisional governance forums within the Asset Management division.

What qualifications are required for this role?

Candidates should have prior experience acting as Secretary to a Board/Committee, a background in Financial Services/Asset Management is highly desirable, be fully qualified (Chartered Governance Institute), and possess exceptional organizational skills and attention to detail.

What key tasks does the role entail?

Key tasks include acting as secretary to a portfolio of subsidiary entities, providing governance advice, managing statutory records, assisting with governance projects, and conducting research on statutory and regulatory changes.

Is prior experience in Financial Services or Asset Management essential for this role?

While it is not essential, a background in Financial Services/Asset Management is highly desirable for candidates applying for this role.

Are there opportunities for professional development in this position?

Yes, the role includes mentoring junior team members and supports ongoing training and development opportunities.

What benefits are offered to employees in this role?

Employees are offered a performance-related bonus plan, generous pension contributions, life assurance, private medical insurance, holiday options, family leave, and other employee discounts.

Does this position require attendance at Board meetings?

Yes, the Assistant Company Secretary will be responsible for meeting attendance, minute-taking, and administration for Board and Committee meetings.

Is there a focus on diversity and inclusion within the company culture?

Yes, the company emphasizes a welcoming culture that values diverse backgrounds, experiences, and perspectives, and is open to discussing flexible working arrangements.

What is the company’s stance on corporate governance compliance?

The Assistant Company Secretary is responsible for ensuring compliance with the Companies Act 2006, the UK Corporate Governance Code, and relevant FCA/PRA regulatory requirements.

How many days of holiday are provided to employees in this role?

Employees receive at least 25 days of holiday, plus public holidays, increasing to 26 days after two years of service, with options to buy or sell holiday.

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Legal & General

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Finance
Industry
5001-10,000
Employees
1836
Founded Year

Mission & Purpose

Established in 1836, we are one of the UK’s leading financial services groups and a major global investor, with international businesses in the US, Europe, Middle East and Asia. With over £1 trillion in total assets under management, we are the UK’s largest investment manager for corporate pension schemes and a UK market leader in pensions de-risking, life insurance, workplace pensions and retirement income. We have also invested over £20 billion in direct investments such as homes, urban regeneration, clean energy and small business finance. Through nearly two centuries of rapid change, we’ve been there, improving the lives of our customers, and building a better society for the long term.