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ASSISTANT II

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State of Arizona

12d ago

  • Job
    Full-time
    Mid Level
  • Legal
    People, HR & Administration
  • Phoenix

AI generated summary

  • You need a high school diploma/GED, 3 years of relevant experience, proficiency in MS Office, strong communication skills, excellent customer service, and teamwork abilities. A bachelor's degree is preferred.
  • You will schedule meetings, maintain databases, compile reports, assist with records retention, answer public inquiries, and coordinate program examinations. Hybrid-telework eligibility after 3 months.

Requirements

  • The successful candidate will hold a High School diploma or GED and three years related experience. This position requires the ability to operate general office, experience in Microsoft Outlook, Word, Excel, Teams, and Zoom. Initiative, good judgment and the ability to prioritize, organize, and perform multiple tasks under minimal supervision. Excellent oral and written communication skills. Demonstrated ability to draft, edit and correct rough copy documents for general formatting, spelling, grammar, and punctuation. Typing with accuracy, and formatting and merging of documents. This position also requires the ability to work and communicate effectively with board/committee members, parties to proceedings, members of other government agencies, the court community, and the public. Excellent customer service skills in a challenging and diverse environment, the ability to handle and prioritize multiple tasks and inquiries effectively, as well as understand and preserve the confidentiality of program files, records and documents, and excellent teamwork and problem-solving skills.
  • Travel level: negligible.
  • The preferred candidate will have a bachelor’s degree, knowledge of the Arizona court system and/or experience in the legal, judicial or certification/licensing fields.

Responsibilities

  • The Certification & Licensing Division is responsible for protecting the public by assuring only qualified applicants become certified to engage in certain regulated professions and further assuring that, once certified, the professionals comply with regulatory standards. This Division seeks a motivated, detail-oriented person to fill the role of Administrative Assistant who will provide advanced administrative, clerical, and technical support for the Certification and Licensing Division Certification, Boards, and Support Unit.
  • This position will perform duties such as scheduling and calendaring in-person and virtual board/committee meetings, redacting and scanning documents for board/committee review and preparing materials for meetings.
  • This position will also maintain databases, and compile statistical information, produce data reports, maintain, conduct period review of program forums, answer phone calls from the public, and set up, proctor and coordinate program examinations to include exam reviews.
  • In addition, this position will also assist with records retention, and maintain the Certification and Licensing websites.
  • This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.
  • Public Service Loan Forgiveness (PSLF) Program qualified employer.

FAQs

How do I apply for the Assistant II position?

You must apply using the designated link: https://azcourts.hrmdirect.com/employment/job-opening.php?req=3208756&req_loc=402786. Other applications will not be considered.

What is the salary for the Administrative Assistant II position?

The salary for this position is $38,471.00 annually, which is approximately $18.50 per hour.

What are the minimum qualifications required for this position?

The minimum qualifications include a High School diploma or GED and three years of related experience.

Is this position eligible for an employee referral program?

Yes, this position is eligible for an employee referral incentive payment of $1,000.00, subject to specific conditions.

What does the role of Administrative Assistant II involve?

The role involves advanced administrative, clerical, and technical support for the Certification and Licensing Division, including scheduling meetings, maintaining databases, and preparing materials.

Can I work remotely in this position?

Yes, after successfully completing three months of employment and proving the ability to perform assigned tasks, this position may be eligible for a hybrid-telework schedule.

What are the benefits offered for this position?

Benefits include accrued vacation and sick leave, 10 paid holidays, health and dental insurance, a retirement plan, life insurance, optional employee benefits, and the option for a remote work schedule.

What is the selection process for this position?

The selection process may include computer testing, and first and/or second round panel interviews. Only applicants closely meeting the position's needs may be invited to interview.

Are there any specific skills or experience preferred for this position?

Yes, preferred candidates will have a bachelor’s degree and knowledge of the Arizona court system or experience in legal, judicial, or certification/licensing fields.

Will I receive training for this position?

The job description does not specify training, but candidates can expect onboarding to familiarize them with the role's responsibilities and the certification and licensing processes.

State of Arizona

Government
Industry
10,001+
Employees
1912
Founded Year

Mission & Purpose

Arizona is on a mission to become the #1 state in the nation in which to live, work, play, get an education, and retire. Arizona state government plays a vital role in making this happen, and in order to maximize our potential the State of Arizona must operate in way that demonstrates a business-like approach. We are looking for enthusiastic and talented people to join the team.