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Assistant - PE Health & Life Team (Maternity Cover - Zug, Switzerland)

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Partners Group

17d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Zurich

AI generated summary

  • You need 2+ years in administrative support, expertise in MS Office, strong communication skills, attention to detail, and ability to manage tasks under pressure while maintaining confidentiality.
  • You will manage calendars, coordinate travel, process expenses, assemble documents, maintain data, assist with events, book interviews, and handle phone inquiries.

Requirements

  • Minimum of 2 years of administrative support experience working in a professional environment for a medium to large corporate entity, including support for executive and upper-level management
  • Relevant degree with experience
  • Proficient in MS Office Suite, and demonstrated ability to quickly pick up new software and systems
  • Ability to work proactively, handle a large number of tasks while meeting deadlines, and perform well under pressure
  • Professional attitude with a friendly, outgoing demeanor to support client-facing department; enthusiastic team player contributing to a strong administrative support team
  • Organized with high attention to detail; ability to multi-task, prioritize, and manage time effectively
  • Excellent written and verbal communication skills
  • Ability to maintain confidentiality and handle sensitive information with discretion

Responsibilities

  • Calendar management of internal and external meetings, conferences, and calls
  • Coordinate international and domestic travel bookings, using Concur and with external agency, prepare itinerary and logistics in Outlook
  • Process expense reports using Concur
  • Review, cross-reference, format and assemble investment documents and investor presentations
  • Maintain and update internal data and contact information in Outlook and internal database (Siebel)
  • Assist with event and conference coordination, booking catering and restaurant reservations, as needed
  • Assist with booking interviews for the team and co-ordinate candidate management with HR Recruitment
  • Answer phones, screen and route callers, handle inquiries, and provide back up to other administrative assistants

FAQs

What is the duration of the Assistant position for the PE Health & Life Team?

The position is a maternity cover role for 6 or 12 months, starting as soon as possible.

What types of tasks will the Assistant be responsible for?

The Assistant will manage calendars, coordinate travel, process expense reports, review investment documents, maintain databases, assist with event coordination, manage candidate interviews, and handle phone inquiries.

What qualifications are required for the Assistant position?

A minimum of 2 years of administrative support experience in a professional environment, relevant degree, and proficiency in MS Office Suite are required.

Is prior experience supporting executive management necessary?

Yes, experience supporting executive and upper-level management is a key requirement for this role.

What skills are essential for the Assistant position?

High attention to detail, the ability to multi-task and prioritize, excellent communication skills, and discretion in handling sensitive information are essential for this position.

What kind of work environment can the Assistant expect at Partners Group?

The Assistant can expect a professional and international working environment with an entrepreneurial culture that emphasizes collaboration and mentorship.

Are there any benefits associated with the Assistant position?

Yes, the position offers a competitive salary, lunch allowance, and participation in fun office events and volunteer opportunities.

Does Partners Group have any specific values or commitments related to diversity?

Yes, Partners Group is committed to diversity and inclusion and values varying perspectives within its workforce.

What should candidates be aware of regarding the recruiting process?

Candidates should be cautious of fraudsters posing as recruiters; authentic representatives can be identified by a verified sign on their LinkedIn profiles.

What tools will the Assistant need to use for managing travel and expenses?

The Assistant will use Concur for processing expense reports and managing travel bookings, as well as Outlook for preparing itineraries and logistics.

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Partners Group

Built differently to build differently

Finance
Industry
1001-5000
Employees
1996
Founded Year

Mission & Purpose

Partners Group is a global private markets investment management firm, specialising in private equity, private debt, real estate, and infrastructure investments. Through its comprehensive approach to investment management, Partners Group seeks to generate attractive returns while mitigating risk for its clients. Committed to excellence, integrity, and long-term value creation, Partners Group is a trusted partner for investors seeking to achieve their financial goals through private markets investments.