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Assistant Programme Administrator

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East Sussex Healthcare NHS Trust

2mo ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Healthcare

AI generated summary

  • You need administrative experience in healthcare, excellent communication skills, strong organization, IT proficiency, empathy for trainees, and a proactive problem-solving approach while maintaining confidentiality.
  • You will organize teaching programs, support inductions, assist with administrative tasks, handle queries, and provide AV setup for events while aiding doctors in training and clinical attachments.

Requirements

  • We are looking for an individual who has the following skills and experience:
  • Experience of working in an administrative role, preferably within a healthcare environment
  • Excellent communication skills, both verbal and written
  • Strong organisational skills and attention to detail
  • Ability to work effectively as part of a team and independently
  • Proficient in IT systems and software, including Microsoft Office
  • Ability to manage multiple priorities and work to tight deadlines
  • Empathy and understanding of the needs of medical students and doctors in training
  • A proactive approach to problem-solving and willingness to learn
  • Confidentiality and discretion in handling sensitive information

Responsibilities

  • assistance with organisation of the centralised teaching programme
  • Induction support
  • sign-posting of doctors in training
  • Enhance Programme admin
  • Careers Evening support
  • ARCP/sign-off admin support
  • Front of House involving AV/room set-up/down
  • Trust/LAS doctors support
  • Foundation Programme (Enhance)
  • clinical attachments
  • dealing with queries from doctors in training and Trust doctors

FAQs

What will be the primary responsibility of the Assistant Programme Administrator?

The primary responsibility will be to support the Programme Administrator with various administrative tasks for medical students and Foundation Year 1 doctors in training at the Eastbourne DGH site.

What kind of activities will the Assistant Programme Administrator be involved in?

The role will involve activities such as organizing the centralized teaching program, providing induction support, sign-posting for doctors in training, supporting the Enhance Programme, assisting with the Careers Evening, and managing ARCP/sign-off admin support.

Is experience in medical administration required for this position?

While specific experience in medical administration may not be explicitly required, familiarity with administrative processes and an understanding of the medical training environment would be beneficial.

What support will be provided to Trust/LAS doctors?

The Assistant Programme Administrator will assist with administrative support for Trust and LAS doctors, ensuring they have the necessary resources and assistance during their training.

Can I contact someone for informal enquiries about the role?

Yes, you can contact Luisa Tomasetti, the Programme Leader for UG & FY1, at luisa.tomasetti@nhs.net for further details or informal visits.

What is the work environment like at East Sussex Healthcare NHS Trust?

East Sussex Healthcare NHS Trust is committed to providing ‘Outstanding’ care and maintaining a supportive work environment, as evidenced by the positive ratings from the Care Quality Commission.

What facilities are available for the front of house responsibilities?

The Assistant Programme Administrator will be involved in AV and room set-up/down as part of their front of house responsibilities during teaching sessions and events.

How does the Trust ensure high-quality care for the community?

The Trust provides safe, compassionate, and high-quality care across various settings, including acute hospitals, community hospitals, and home care, supported by a large team of over 7000 staff members.

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East Sussex Healthcare NHS Trust

We are an acute hospital and community NHS Trust providing NHS services for people living in East Sussex.

Science & Healthcare
Industry
5001-10,000
Employees
2011
Founded Year

Mission & Purpose

East Sussex Healthcare NHS Trust (ESHT) offers a wide range of hospital and community health services across East Sussex. Their mission is to provide high-quality, patient-centered care that enhances the health and well-being of their local community. They are dedicated to delivering effective and compassionate healthcare, ensuring accessible and comprehensive services to meet the diverse needs of their patients.