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Associate Events Manager

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Sotheby's

1mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Marketing
  • New York
  • Quick Apply

AI generated summary

  • You should have 2-4 years in luxury event planning, strong arts knowledge, excellent communication skills, and proficiency in Excel. Budget management, problem-solving, and flexibility are essential.
  • You will plan and manage events, coordinate logistics with stakeholders, oversee execution, handle budgets, and enhance client experiences through partnerships and guest list management.

Requirements

  • At least 2 – 4 years of event planning experience required in a luxury or arts industry
  • A strong understanding of the arts and cultural sphere, with the ability to create experiences that resonate with an ultra-high-net-worth client base.
  • Excellent and professional written and verbal communication and interpersonal skills with colleagues, senior executives, and clients (including the ability to diplomatically “manage up”)
  • Maintains a positive attitude with energetic, personable and enthusiastic work demeanor
  • Highly organized, detail-oriented with strong ability to multitask and take initiative
  • Demonstrates flexible and efficient time management and ability to prioritize workload
  • Excellent problem-solving skills
  • Available for full-time weekly work (with a hybrid schedule of three days in the office), with nights and weekends for onsite events
  • Budget management
  • Must be proficient in Microsoft Excel with the ability to manipulate data
  • Experience in Zkipster a plus
  • Catering or hospitality experience is a plus

Responsibilities

  • Plan and manage all aspects of approximately 75 events a year, including receptions, dinners, panel discussions, client development programs, tours, and boardroom masterclasses.
  • Serve as point of contact for weekly internal communications of event logistics with facilities, security, operations, and other relevant stakeholders for the New York location.
  • Liaise with various departments on client entertaining needs, helping formulate an elevated client experience that fits within internal logistics and budgets.
  • Oversee onsite execution of events, managing vendors and staff as needed.
  • Work alongside client strategy and press on guest list creation, and directly manage invitations and responses.
  • Provide strategic direction for suppliers and internal partners (e.g., creative services, exhibition design) to develop the look/feel for the events.
  • Maintain event budgets and facilitate payments. Support monthly expense reviews and forecasting.
  • Manage a portfolio of programming for Sotheby’s Preferred clients, including partnerships with museums, art fairs, and other cultural points-of-interest to provide special access and services for clients.

FAQs

What is the base salary range for the Associate Events Manager position?

The proposed base salary for this position ranges from $55,000 to $60,000.

How many events will the Associate Events Manager be responsible for planning annually?

The Associate Events Manager will be responsible for planning and managing approximately 75 events a year.

Is previous experience in the luxury or arts industry required for this position?

Yes, at least 2 to 4 years of event planning experience in a luxury or arts industry is required.

What are the typical working hours for this role?

The Associate Events Manager will work full-time with a hybrid schedule of three days in the office and may have to work nights and weekends for onsite events.

Are there any specific software skills required for this job?

Proficiency in Microsoft Excel is required, and experience in Zkipster is a plus.

What types of events will the Associate Events Manager plan?

The events include receptions, dinners, panel discussions, client development programs, tours, and boardroom masterclasses.

Does Sotheby’s offer a discretionary bonus?

Yes, successful candidates are eligible to receive a discretionary bonus in addition to the base salary.

Is previous experience in catering or hospitality beneficial for this position?

Yes, catering or hospitality experience is considered a plus.

Will the Associate Events Manager interact with senior executives?

Yes, excellent written and verbal communication skills are necessary for interacting with colleagues, senior executives, and clients.

What is Sotheby’s stance on equal opportunity employment?

Sotheby’s is an equal opportunity employer and considers all applicants for employment without regard to various characteristics protected by law.

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Sotheby's

The world’s premier destination for art and luxury.

Fashion & Arts
Industry
1001-5000
Employees
1744
Founded Year

Mission & Purpose

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access, connoisseurship and preservation of fine art and rare objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.