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Audit Administrative Assistant

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Eide Bailly LLP

2mo ago

  • Job
    Full-time
    Junior Level
  • Accounting & Tax
  • Salt Lake City

AI generated summary

  • You need an Associate’s degree, 2 years of admin experience, proficiency in Excel and other software, strong communication skills, and the ability to work well under pressure and maintain confidentiality.
  • You will manage documents, prepare financial statements, support meetings, process reports and expenses, assist with mail, provide general admin support, and ensure deadlines are met.

Requirements

  • You have an Associate’s degree and 2 years of past administrative support experience.
  • You thrive in a high-volume, fast-paced, work environment.
  • You are a multi-tasking master, and there has never been a deadline you could not meet.
  • You can quickly prioritize and organize your work to complete tasks of an immediate nature.
  • You hold yourself to the highest professional standards and maintain strict client confidentiality.
  • You are highly proficient in Microsoft Excel, as well as proficient in Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat. Power BI and Salesforce experience is a plus.
  • You are exceptionally detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!
  • You are confident in communicating with upper management.
  • You are willing to work overtime as needed.
  • You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.
  • This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs.
  • Must be authorized to work in the United States now or in the future without visa sponsorship.

Responsibilities

  • Utilize Engagement software and virtual apps to complete a wide range of tasks.
  • Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks.
  • Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
  • Prepare and assemble reports, company materials, and client documents as directed.
  • Conduct math checks, proofing, and formatting of financial statements before they are processed.
  • Process client confirmations.
  • Manage and prioritize incoming workflow to meet all deadlines in a deadline-focused environment.
  • Make arrangements for various meetings via conference calls, video conference and webcasts.
  • Process expense reports for partners and managers.
  • Assist with processing outgoing mail. Organize incoming mail for partners as directed.
  • Assist other admin as needed with events and meeting catering.
  • Prepare invoices for Audit partners.
  • Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and copying.
  • Assist in office-wide duties such as mailings, form letters, and data updates.
  • Perform a wide range of general administrative duties, including running errands, for the audit department and office.
  • Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.
  • Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed.
  • Comfortably use Teams and share screens to communicate with your Team located in other offices.

FAQs

What is the location of the Audit Administrative Assistant position?

The position is located in Salt Lake City, Utah.

What is the work arrangement for this role?

The work arrangement is hybrid, which includes both in-office and remote work.

What are the main responsibilities of the Audit Administrative Assistant?

Responsibilities include utilizing engagement software, preparing financial statements, coordinating meetings, processing expense reports, and providing administrative support to partners and managers.

What qualifications are required for this position?

Candidates should have an Associate’s degree and 2 years of past administrative support experience, along with proficiency in Microsoft Office Suite and attention to detail.

Is prior experience in a certain field necessary?

Yes, candidates should have at least 2 years of administrative support experience, preferably in a high-volume, fast-paced work environment.

Are there opportunities for professional development in this role?

Yes, Eide Bailly offers education assistance and certification incentives as part of its benefits package.

Does this role require any specific technical skills?

Yes, proficiency in Microsoft Excel, Word, Outlook, DocuSign, Teams, and Adobe Acrobat is required; experience with Power BI and Salesforce is a plus.

Is overtime required for this position?

Yes, candidates should be willing to work overtime as needed.

What are the physical requirements for this position?

The role requires prolonged standing and sitting, some bending, stooping, stretching, and the ability to lift up to 20 lbs.

What benefits does Eide Bailly provide?

Benefits include generous paid time off, comprehensive medical, dental, and vision insurance, a 401(k) profit-sharing plan, life and disability insurance, and a lifestyle spending account.

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Eide Bailly LLP

What inspires you, inspires us.

Accounting
Industry
1001-5000
Employees
1917
Founded Year

Mission & Purpose

We’re Eide Bailly (I’d bay-lee), a business advisory, accounting and technology firm built with our clients in mind. Our goal is your success and we’re here to help you every step of the way. What inspires you, inspires us.