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Band 6 - Business and Contracts Officer, Contracts, Compliance

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West Hertfordshire Teaching Hospitals NHS Trust

3mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Business, Operations & Strategy
    Facilities Management
  • St Albans

AI generated summary

  • You need contract management experience, strong communication skills, organizational prowess, and the ability to support and guide managers on contract compliance and KPIs.
  • You will manage contracts, support Divisional Managers, guide KPI tracking, lead review meetings, maintain databases, oversee correspondence, and monitor financial processes.

Requirements

  • This role requires contract management experience along with communicating with multi-disciplinary teams and key stakeholders.
  • The Business and Contracts Officer will need to be self-motivated and have good organisational and interpersonal skills in order to support Operational Management on a range of contracts within Estates, Facilities and Compliance Teams (H&S).
  • The BCO will support the Contracts Team in the day-to-day management of all the contracts within the Environment Division.
  • Communicate with all levels within the Environment Division ensuring contracts are compliant with contractual terms, implemented correctly and key performance indicators (KPIs) are reported.
  • The BCO will deliver a highly professional contract and commercial management service and facilitate a shared view on the contractual and commercial landscape.
  • The BCO will own and support Divisional Senior Managers in a wide range of contracts.
  • Including holding and leading regular contract review meetings, reporting on KPIs, and managing action plans.
  • The BCO will support in the process for Divisional Managers in liaising with Trust Procurement over the contract’s lifecycles.
  • Proactively guide Divisional Managers in recording and tracking KPIs where possible and manage the processes for imposing KPI financial deductions.
  • Support Divisional managers in ensuring contract specifications are updated/created in line with Service Requirements.
  • Including KPIs that are manageable and SMART.
  • Support in monitoring KPIs.
  • Keep up to date action plans/project plans relating to the Contracts Team.
  • Chair and lead contract review meetings along with guiding Divisional Managers at contract review meetings.
  • Provide the Environment Division with a quarterly update of the teams’ contract pipeline.
  • Raising variation requisitions where required and monitoring/analysing invoice/credits in the Trusts financial system (Integra).
  • Manage the process for keeping track of contract correspondence to ensure contractual issues can be resolved/escalated accordingly.
  • Completion of summary sheets for all new contracts and manage the process for reviewing and updating along with contract variations.

Responsibilities

  • To manage, lead and support Divisional Managers on a range of contracts within the Environment division.
  • Work in partnership with the Trusts Procurement Team in ensuring contracts are implemented correctly.
  • Keep updated the contract database and ensuring all contract variations are recorded in line with T&Cs.
  • Proactively guide Divisional Managers in recording and tracking KPIs where possible and manage the processes for imposing KPI financial deductions.
  • Support Divisional managers in ensuring contract specifications are updated/created in line with Service Requirements. Including KPIs that are manageable and SMART.
  • Support in monitoring KPIs.
  • Keep up to date action plans/project plans relating to the Contracts Team.
  • Chair and lead contract review meetings along with guiding Divisional Managers at contract review meetings.
  • Provide the Environment Division with a quarterly update of the teams’ contract pipeline.
  • Raising variation requisitions where required and monitoring/analysing invoice/credits in the Trusts financial system (Integra)
  • Manage the process for keeping track of contract correspondence to ensure contractual issues can be resolved/escalated accordingly.
  • Completion of summary sheets for all new contracts and manage the process for reviewing and updating along with contract variations.

FAQs

What is the work schedule for this position?

The work schedule is full-time, 37.5 hours per week, from 8:30am to 4:30pm, Monday to Friday.

Where is the Business and Contracts Officer position located?

This position is based at Watford General Hospital within the Contracts Team of the Environment Division.

What kind of experience is required for this role?

Contract management experience is required, along with the ability to communicate effectively with multi-disciplinary teams and key stakeholders.

What are the primary responsibilities of the Business and Contracts Officer?

The primary responsibilities include supporting the day-to-day management of contracts, holding contract review meetings, reporting on KPIs, managing action plans, and updating the contract database.

What qualifications or skills are preferred for this role?

The role prefers self-motivated candidates with good organizational and interpersonal skills, along with the ability to manage contracts effectively.

Is there support for professional development and staff wellbeing?

Yes, staff wellbeing and development are prioritized at the Trust, along with innovation in improving clinical care and patient experience.

How does the Trust value flexibility in the workplace?

The Trust offers a variety of flexible working options to support a good work-life balance and the ability to work flexibly.

What should I do if I need assistance due to a disability or long-term health condition?

You should contact westherts.recruitment@nhs.net for support or guidance.

Is there recruitment support available for members of the Armed Forces Community?

Yes, if you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving, please indicate this on the application form.

What should I do if I do not hear back after applying?

If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.

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West Hertfordshire Teaching Hospitals NHS Trust

The very best care for every patient, every day.

Science & Healthcare
Industry
1001-5000
Employees
1991
Founded Year

Mission & Purpose

West Hertfordshire Hospitals NHS Trust provides comprehensive healthcare services in West Hertfordshire, including emergency, elective, and acute care. Their ultimate mission is to deliver high-quality, patient-focused care, enhance health outcomes, and ensure safety. Their purpose is to improve community well-being by offering excellent clinical services, advancing medical practice, and supporting health research and education.