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Benefits Specialist - Legence

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Legence

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • San Jose

AI generated summary

  • You need 2+ years in benefits admin, strong 401(k) knowledge, excellent communication, customer service skills, HRIS proficiency (Dayforce a plus), and familiarity with leave laws.
  • You will manage benefits inquiries, administer programs, guide enrollments, maintain records, oversee 401(k) plans, ensure compliance, and support open enrollment while improving processes and employee satisfaction.

Requirements

  • Minimum of 2 years of experience in benefits administration or a similar HR role
  • Strong knowledge of employee benefits programs, particularly 401(k) plans
  • Excellent verbal and written communication skills
  • Exceptional customer service and interpersonal skills
  • Proficiency in HRIS and benefits management software, Dayforce experience is a plus.
  • Detail-oriented with strong organizational and time management abilities
  • Knowledge of federal and state laws and leave of absence programs related to benefits administration and time off

Responsibilities

  • Serve as the primary point of contact for employees regarding benefits-related questions and concerns by effectively addressing employee-level inquiries daily
  • Manage the day-to-day administration of employee benefits programs, including health insurance, dental, vision, life insurance, disability, EAP, and other voluntary benefits
  • Support the day-to-day administration of time off and leave of absence programs such as vacation/PTO, sick leave, and federal, state, and disability leaves, etc., and provide expertise to employees and the HR team
  • Guide employees and teams through the benefits enrollment process and explain available options
  • Maintain accurate employee benefits records, including enrollments, changes, and terminations in the HRIS system
  • Coordinate with cross-functional teams and vendors to ensure accurate employee benefits elections are maintained
  • Oversee all aspects of the 401(k) plan administration, including enrollment, contribution changes, and addressing employee questions
  • Conduct periodic 401(k) administration audits and support with annual testing
  • Liaise with 401(k) plan providers to resolve issues and implement plan changes
  • Monitor and ensure compliance with IRS regulations regarding 401(k) plans including annual audit support
  • Ensure compliance with relevant laws and regulations, such as ERISA, HIPAA, COBRA, and ACA
  • Prepare and distribute required employee notices and benefit-related communications
  • Gather benefits data and analytics to help management with strategy and decision-making
  • Support the annual open enrollment process
  • Distribute open enrollment materials and communications in a timely manner
  • Conduct informational sessions to educate employees on benefit changes and options as needed
  • Serve as a liaison between the company and benefits vendors while addressing employee inquiries
  • Resolve escalated issues with management and vendors on behalf of employees as efficiently as possible
  • Stay informed about industry trends and best practices in benefits administration
  • Recommend and implement process improvements to enhance efficiency and employee satisfaction
  • Participate in benefits surveys to ensure the competitiveness of the company's benefits package
  • Other duties as assigned

FAQs

What is the main focus of the Benefits Specialist role at Legence?

The main focus of the Benefits Specialist role at Legence is to manage employee-level benefits, handle employee inquiries, and oversee 401(k) administration.

How many years of experience are required for this position?

A minimum of 2 years of experience in benefits administration or a similar HR role is required for this position.

What types of employee benefits will the Benefits Specialist administer?

The Benefits Specialist will administer various employee benefits programs, including health insurance, dental, vision, life insurance, disability, EAP, and other voluntary benefits.

Does the role involve handling 401(k) plan administration?

Yes, the role includes overseeing all aspects of the 401(k) plan administration, including enrollment, contribution changes, and addressing employee questions.

Are there any specific certifications preferred for this position?

Yes, a SHRM-CP or CEBS certification is preferred for this position.

What tools or software knowledge is required for this role?

Proficiency in HRIS and benefits management software is required, with Dayforce experience being a plus.

Will the Benefits Specialist support the annual open enrollment process?

Yes, the Benefits Specialist will support the annual open enrollment process by distributing materials and conducting informational sessions for employees.

Is there an opportunity for process improvement in this role?

Yes, the Benefits Specialist is expected to recommend and implement process improvements to enhance efficiency and employee satisfaction.

Are reasonable accommodations available for applicants?

Yes, reasonable accommodations are available for applicants who require assistance applying online or during the interview process.

Will offers of employment be contingent on background checks?

Yes, offers of employment for this role may be contingent upon successfully passing a background check and/or drug screen according to company policy.

Legence

Real Estate
Industry
5001-10,000
Employees
1963
Founded Year

Mission & Purpose

Legence, a Blackstone Portfolio Company, is the leading provider of integrated energy efficiency and sustainability solutions across the entire building lifecycle. For over a century, Legence has offered advisory, engineering, contracting, and maintenance services for high-performance, mission-critical facilities in industries such as data centres, semiconductors, biopharma, healthcare, education, and government. As an Energy Transition Accelerator™, Legence transforms the built environment with unmatched speed and scale, creating healthier and more sustainable spaces. Bridging innovation and implementation, Legence is a crucial partner for organisations aiming to meet their sustainability objectives, driving a more sustainable future.