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Block Operations Co-Ordinator

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Savills

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Business, Operations & Strategy
    Facilities Management
  • Dublin

AI generated summary

  • You need strong work ethic, communication skills, problem-solving abilities, financial acumen, and IT skills, plus experience managing projects and relationships while ensuring quality and safety.
  • You will manage budgets, track maintenance projects, ensure compliance with safety regulations, coordinate contractors, oversee cleaning and security, and support sustainability initiatives.

Requirements

  • Have a strong work ethic, pro-active attitude and a keen desire to learn and develop their career
  • Willingness to take ownership of projects with a can-do approach to challenging scenarios
  • OMC experience / knowledge beneficial but not essential
  • Previous experience in a customer facing role with strong communication and interpersonal skills
  • Ability to prioritise with good decision-making skills
  • Have advanced problem-solving skills with a solution focussed mindset
  • Ensure efficient, reliable, high-quality deployment of site maintenance and utility operations
  • Establish and manage relationships with contractors to ensure quality and compliance of works in line with company policy and guidelines
  • Must have strong financial acumen to assist PMs in monitoring costs & budgets across a number of sites
  • Awareness and quality management of Health & Safety
  • Have demonstrable record of continuous personal development within the industry
  • Excellent IT skills and systems software experience
  • Experience in working on multiple projects simultaneously
  • Have strong self-management, organisational and administration skills
  • High attention to detail

Responsibilities

  • Support the PMs on execution and management of annual budgets for maintenance services, capital works, and operational activities across managed properties.
  • Tracking and ensuring continual progress maintenance issues and projects to completion.
  • Monitoring of operational expenditure to ensure costs are kept within budgetary limits.
  • Monitor financial performance of contracts, ensuring cost-effective service delivery and adherence to financial targets.
  • Oversee planned preventative maintenance (PPM) schedules of statutory servicing of mechanical and electrical plant equipment, building fabric, and other key assets.
  • Coordinate reactive maintenance, ensuring that service requests and repairs are handled promptly and efficiently.
  • Work with contractors and service providers to ensure that all maintenance activities are conducted in accordance with safety standards and regulations.
  • Assist in the tendering process for services related to hard and soft facilities management, including obtaining competitive bids and preparing tender documentation.
  • Negotiate and manage contracts with service providers, ensuring compliance with agreed terms and delivering value for money.
  • Ensure that properties are compliant with health, safety, and building regulations, including fire safety, risk assessments, and emergency preparedness.
  • Coordinate and schedule safety audits, inspections, and certifications, liaising with third-party auditors and contractors.
  • Maintain up-to-date health and safety records and documentation, ensuring compliance with all relevant standards.
  • Support the implementation of environmental, social, and governance (ESG) initiatives, ensuring properties adhere to sustainability goals.
  • Assist in the monitoring and management of energy usage across buildings, working to reduce costs and improve energy efficiency.
  • Oversee cleaning & security operations to ensure the health & safety of properties, residents, and staff, including coordinating with security contractors.
  • Assisting in landscape services, ensuring that outdoor spaces are maintained to a high standard and in line with client expectations.
  • Coordinate and manage improvement projects, ensuring that all work is completed within budget, on time, and to the required quality standards.
  • Work closely with the Block Management team and contractors to ensure that projects are executed seamlessly and effectively.

FAQs

What is the primary role of the Block Operations Coordinator?

The primary role of the Block Operations Coordinator is to support the smooth operation of block property management services across multiple buildings, coordinating maintenance, ensuring compliance with safety regulations, and assisting licensed Property Managers.

What kind of experience is beneficial for this position?

Experience or knowledge in OMC (Owners Management Company) is beneficial but not essential. Previous experience in a customer-facing role is also important.

What key responsibilities does the Block Operations Coordinator have?

Key responsibilities include operational support, overseeing planned preventative and reactive maintenance, assisting in tendering and contract negotiation, ensuring compliance with health and safety regulations, and managing improvement projects.

What skills are required for this position?

Required skills include strong financial acumen, problem-solving abilities, excellent communication and interpersonal skills, strong IT skills, and the ability to manage multiple projects simultaneously.

Is prior knowledge of compliance and health & safety necessary for this role?

While not explicitly required, awareness and management of health and safety standards are important aspects of the job, so experience in this area is beneficial.

How does the role contribute to environmental sustainability?

The Block Operations Coordinator assists in implementing environmental, social, and governance (ESG) initiatives, ensuring adherence to sustainability goals and managing energy usage to improve efficiency.

What type of projects will the Block Operations Coordinator be involved in?

The Block Operations Coordinator will coordinate and manage improvement projects, ensuring they are completed on time, within budget, and to high-quality standards.

What is the work environment like at Savills Ireland?

Savills Ireland promotes an inclusive and diverse working environment, valuing everyone's talents and abilities, and is committed to equal opportunity employment.

Will the Block Operations Coordinator need to work with contractors?

Yes, a significant part of the role involves establishing and managing relationships with contractors to ensure quality and compliance of work.

Is training and personal development encouraged in this role?

Yes, there is an expectation for continuous personal development within the industry, and the ideal candidate should have a demonstrable record of such development.

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Savills

Global leading commercial, residential & rural real estate service provider. Established in 1855, with over 600 offices.

Real Estate
Industry
10,001+
Employees
1855
Founded Year

Mission & Purpose

Savills is a global real estate services provider with a network of more than 39,000 people in over 600 offices across the Americas, Europe, Asia Pacific, Africa and the Middle East. A FTSE 250 company (LON: SVS) headquartered in London, Savills advises corporate, institutional and private clients who are seeking to acquire, lease, develop or realise the value of residential and commercial property in the world's key locations.

Benefits

  • Death in Service

  • SIPP

  • Performance Bonus

  • Pension Plan

  • Health Insurance

  • Health Cash Plan

  • Critical Illness Cover