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Schiller International University

Jan 17

  • Job
    Full-time
    Junior Level
  • Accounting & Tax
    Business, Operations & Strategy
  • Heidelberg

AI generated summary

  • You should have a Bachelor's in finance or related field, 1-2 years' experience, proficiency in ERPs, strong analytical skills, and knowledge of U.S. financial regulations. German language skills are a plus.
  • You will manage invoicing, tuition collection, payment plans, and financial reconciliations, support audits, track scholarships, and ensure compliance with financial regulations while assisting students.

Requirements

  • * Min. completed Bachelor’s degree in finance, accounting, business administration, or related field.
  • * Min. 1-2 years of professional experience in the finance/accounting field
  • * Proficiency in ERPs and Reporting Tools (Campus Nexus, Xero Accounting Software, Zoho CRM, and payment processing systems).
  • * Experience in financial administration within a higher education setting is preferred.
  • * Strong analytical, communication, and customer service skills.
  • * Knowledge of Title IV fund management, SEVIS compliance, and U.S. government loan regulations (preferred for Tampa campus).
  • * Knowledge of German tax and accounting systems including payroll
  • * Either native English speaker or proficiency level of English competency.
  • * Local language (German) is desirable.

Responsibilities

  • Generate and issue invoices to students per term on a monthly basis.
  • Collect tuition fees and follow up on outstanding balances monthly.
  • Set up and manage payment plans, assisting students with late payment issues.
  • Issue and send payment receipts to students.
  • Collect payments using the POS system at the reception desk.
  • Post charges, payments, and adjustments (for class changes, scholarships, etc.) on students' ledger cards monthly and review the previous three months for accuracy.
  • Reconcile all bank transactions, including downloading bank statements and verifying payments received via bank transfer, credit card, or payment platforms.
  • Reconcile petty cash monthly.
  • Perform monthly reconciliation of financial records using Anthology, UNIT4 Software, and Zoho CRM.
  • Manage accounts receivable for the campus, ensuring accurate accounting for invoices issued to KIP SIU LLC Sucursal en España.
  • Support the monthly and annual financial close for the campus, preparing for audits and reconciling all required accounts.
  • Provide the Campus Director with monthly financial reports to compare actual results with budget projections.
  • Actively participate in the Scholarship Committee, attending bi-weekly meetings to discuss scholarship-related matters.
  • Post scholarship awards, financial aid, and adjustments on students' ledger cards and issue stipends or refunds as needed.
  • Track students’ academic performance to ensure they meet scholarship requirements and notify students of scholarship status changes.
  • Adhere to U.S. government loan regulations, sending students the 1098-T form by January 31 each year.
  • Monitor and apply Title IV fund regulations and other financial assistance programs.
  • Perform currency translations for financial aid transactions on campus students' ledger cards in Anthology.
  • Maintain open communication with students, staff, faculty, and external stakeholders regarding financial matters.
  • Resolve student queries via email and in person during designated office hours (1 hour, Monday through Thursday).
  • Inform students and prospective students of new financial processes or departmental methodologies.
  • Notify the pertinent responsible of payments received for new students.
  • Provide administrative support to the Campus Directors, admissions, and recruiting teams.
  • Coordinate with other departments to maintain accurate student financial records and ensure compliance with university policies.

FAQs

What are the primary responsibilities of the Bursar?

The primary responsibilities of the Bursar include managing student billing and collections, maintaining accurate financial records, supporting administrative functions, and collaborating closely with other departments to ensure the university's financial health and integrity.

What qualifications are required for the Bursar position?

The position requires a minimum completed Bachelor’s degree in finance, accounting, business administration, or a related field, along with at least 1-2 years of professional experience in the finance/accounting field.

Is experience in higher education finance preferred for this role?

Yes, experience in financial administration within a higher education setting is preferred.

What software proficiencies are expected for the Bursar role?

Proficiency in ERPs and Reporting Tools such as Campus Nexus, Xero Accounting Software, Zoho CRM, and payment processing systems is expected for this role.

Are there any language requirements for this position?

Candidates should be either native English speakers or have a proficiency level of English competency. Knowledge of the local language (German) is desirable.

What kind of support will the Bursar provide to students?

The Bursar will maintain open communication with students, assist with payment processes and financial matters, resolve student queries, and provide information on financial processes and scholarship statuses.

Will the Bursar be involved in financial aid management?

Yes, the Bursar will actively participate in the Scholarship Committee, handle postings of scholarship awards, track academic performance for scholarship compliance, and ensure adherence to U.S. government loan regulations.

What is the Bursar's role in financial reporting?

The Bursar will provide the Campus Director with monthly financial reports to compare actual results with budget projections, support the monthly and annual financial close, and prepare for audits by reconciling required accounts.

How often are invoice statements generated for students?

Invoices are generated and issued to students per term on a monthly basis.

What are the working hours for student support in this role?

The Bursar will have designated office hours of one hour for student inquiries, available Monday through Thursday.

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Schiller International University

The Real Global Learning Experience. Learn-by-living and acquire the knowledge to become a Smart Global Professional.

Education
Industry
51-200
Employees
1964
Founded Year

Mission & Purpose

Schiller International University is a global educational institution that offers undergraduate and graduate degree programmes with an emphasis on international studies, business, and diplomacy. The university provides a multicultural learning environment across multiple campuses around the world, promoting a global perspective in its students. Schiller International University aims to equip students with the knowledge, skills, and cultural understanding needed to thrive in an interconnected world. Their purpose is to develop future leaders who can navigate and succeed in global careers by providing an education that blends academic rigour with real-world experience.