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Business Administration Associate to EVP & General Council

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SoundCloud

3mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Berlin
  • Quick Apply

AI generated summary

  • You must have C-Level EA experience, be detail-oriented, discreet, adaptable, proactive, tech-savvy, and skilled in Google Suite, with strong communication and project management abilities.
  • You will manage the Executive's calendar, coordinate meetings, develop presentations, support events, streamline processes, and enhance stakeholder relationships while ensuring effective communication.

Requirements

  • Must have experience as an Executive Assistant supporting C-Level Executives, EVP, Chief of Staff or similar experience.
  • Highly organised and detail-oriented with excellent verbal, written, and interpersonal skills.
  • Impeccable attention to detail and a high degree of discretion, confidentiality and professionalism.
  • Independent self-starter with an active sense of urgency and impeccable follow-through who can manage multiple projects simultaneously under tight timelines and rapidly shifting priorities.
  • Trustworthy and can work with sensitive & confidential information/matters at all times with discretion.
  • Capable of managing stakeholder relationships across multiple functions internally and externally
  • Proactive & Resourceful - is very solutions-oriented.
  • No job should be too small, nor should any problem be too big to work through, mainly through collaboration with the team.
  • Based in Berlin. You understand the highly adaptable nature of support work and are comfortable being available as needed.
  • Capacity to navigate, digest, and make decisions amidst uncertainty. Committed to collaboration and teamwork.
  • Technologically savvy with the ability to quickly accommodate new applications and tools.
  • Excellent command of Google Suite (including Gmail, Google Sheets, Google Calendar, Google Docs & Google Slides) for preparing presentations and drafting various forms of correspondence requested by the EVP and General Council.

Responsibilities

  • Serve as the strategic gatekeeper of the Executive’s time to ensure an adequate balance of the calendar to maintain time for strategic thought, Board and external stakeholder relationship building, etc.
  • Ability to support the scheduling and coordination of the EVP for all internal/external meetings with strong attention to precision and detail
  • Organise the Executive organisation’s meeting cadence, including agenda prioritisation, preparation and distribution of materials.
  • Develop, author and create presentations using company-branded templates
  • Assist in managing company & team meetings/events (All Hands, People team meetings, hybrid events.), including scheduling rooms; securing and preparing audio/video equipment for presentations; securing meeting materials or digital files from all applicable divisions and storing documents for future reference
  • Translate complex issues into simple courses of action
  • Understand your leaders' business preferences and priorities to support their time best.
  • Manage inquiries quickly and proactively and follow through on tasks to successful completion.
  • Support your leaders in maintaining relationships with key people to ensure progression in communications and to surface and pursue opportunities for collaboration.
  • When engaging with internal and external stakeholders, embrace your leaders' culture, values, and goals.
  • Assist with special projects as needed.
  • Recognise operational weaknesses and help sharpen processes or develop new ones.
  • Collaborate with other admin team members to provide seamless support for the company.

FAQs

What is the primary role of the Business Administration Associate to the EVP & General Counsel?

The primary role is to serve as a strategic administrative partner, managing the EVP's calendar, organizing meetings, and supporting various operational activities to maximize productivity.

What qualifications are required for this position?

Candidates must have experience supporting C-Level Executives, be highly organized, detail-oriented, and possess excellent verbal, written, and interpersonal skills. Discretion and confidentiality are also crucial.

Is experience with specific software necessary?

Yes, an excellent command of Google Suite (including Gmail, Google Sheets, Google Calendar, Google Docs, and Google Slides) is required for preparing presentations and drafting correspondence.

What are the key responsibilities associated with this role?

Key responsibilities include managing the EVP’s calendar, organizing meetings and events, developing presentations, maintaining relationships with stakeholders, and assisting with special projects.

Where is this position based?

This position is based in Berlin.

What level of support does this role offer to the EVP?

The role offers strategic support, functioning as a gatekeeper of the Executive’s time and assisting in maintaining relationships with key stakeholders to facilitate collaboration.

Are there opportunities for professional development?

Yes, the company offers a generous professional development allowance.

What benefits does SoundCloud provide for employees relocating to Berlin?

SoundCloud offers extensive relocation support, including allowances, one-way flights, temporary accommodation, and on-the-ground support upon arrival.

What does the company's commitment to diversity, equity, and inclusion look like?

SoundCloud strives to create an inclusive environment for everyone and supports Diversity Resource Groups for employees to promote the interests of underrepresented communities.

How does SoundCloud support the well-being of its employees?

SoundCloud offers a Creativity and Wellness benefit, a flexible vacation policy, and access to various snacks and meals at the office to support employee well-being.

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SoundCloud

What's next in music is first on SoundCloud.

Entertainment & Media
Industry
201-500
Employees
2007
Founded Year

Mission & Purpose

SoundCloud is a next-generation music entertainment company powered by an ecosystem of artists, fans, and thriving communities. As one of the world’s most influential cultural platforms, SoundCloud holds a singular market position as both a music-streaming service with the largest catalog of music, and an artist services and distribution business to help artists grow long-term, successful careers.

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