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Business Administrator

Applications are closed

  • Job
    Full-time
    Junior Level
  • Business, Operations & Strategy
  • Cardiff

Requirements

  • Behaviours:
  • Changing and Improving
  • Communicating and Influencing
  • Working Together
  • Managing a Quality Service
  • Delivering at Pace

Responsibilities

  • Undertake a share of the transactional activity associated with the Business Hub. This will include processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
  • Performance
  • Audit and Compliance
  • Finance (Stock taking/Prisoner monies, valuables/Receivables/Reconciling expenditure/Accruals/Outgoing pay/Inter-unit charges/Cashier)
  • Information Assurance
  • Measuring the Quality of Prison Life (MQPL)
  • His Majesty’s Inspectorate of Prisons (HMIP) visits
  • Subject access requests
  • Official Correspondence
  • Complaints
  • Risk Register
  • Independent Monitoring Board (IMB)
  • Action Plans
  • Self-audit programme
  • Procuring goods
  • Vehicle maintenance
  • Personal Identity Number (PIN) Phone system
  • Ordering of staff uniform
  • Bank signatory
  • Fixed and local assets
  • Accounts Receivable
  • Inventory
  • Women Royal Voluntary Services
  • Canteen administration including Quarterly Review
  • IT administration
  • Undertake other administrative tasks including:
  • Organise, produce and maintain accurate records for area of work
  • Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
  • Complete monitoring returns for area of work
  • Input requisitions on to the finance database and process requisitions for defined area of work
  • Co-ordinate any awareness sessions for area of work
  • Prepare paperwork for checking by manager, conducting initial checks as required
  • Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
  • Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
  • Collate information relating to relevant Service Delivery Indicators (SDIs)
  • Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points

FAQs

What is the salary range for the Business Administrator position?

The salary range for the Business Administrator position is £25,752 - £27,116.

How many jobs are available for this position?

There are 3 jobs available for this position.

What is the duration of the reserve list for this job?

The duration of the reserve list for this job is 12 months.

Where is this job located?

This job is located in Cardiff, Wales, specifically at HM Prison Cardiff.

What is the working pattern for this job?

The working pattern for this job is full-time, with flexible working arrangements available.

Are there any line manager responsibilities associated with this position?

No, the successful applicant will not have line manager responsibilities.

What are the main responsibilities of the Business Administrator?

The main responsibilities include providing administrative support, processing various categories of paperwork, maintaining finance and performance systems, and performing other administrative tasks like organizing records and communicating with stakeholders.

What hours will the successful candidate work?

The successful candidate will work a standard 37-hour working week.

Is knowledge of Welsh language required for this position?

Knowledge of the Welsh language is desirable but not essential.

What benefits does the job offer?

Benefits include annual leave, bank/public/privilege holidays, a pension scheme, flexible working options, training and development opportunities, and a season ticket advance for travel.

What is the closing date for applications?

The closing date for applications is 06/08/2024 at 23:55 hours.

How can applicants find out more about the interview process?

Applicants can find out more about the interview process by referring to the assessment stages and areas being assessed provided in the job details.

Who can I contact if I have questions about the application process?

If you have questions about the application process, you can call 0345 241 5358 or email Moj-recruitment-vetting-enquiries@gov.sscl.com, quoting the job reference 89152.

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