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Business Coordinator

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Texas Tech University

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Logistics
    People, HR & Administration
  • El Paso

AI generated summary

  • You need a bachelor's degree with 2 years of experience or 6 years of combined education and experience, plus proficiency in Microsoft Office applications.
  • You will manage student credentialing files, assist with purchases and meetings, handle front desk duties, support staff, complete training, and uphold institutional policies and values.

Requirements

  • Bachelor's degree plus two (2) years related experience; OR
  • Combination of education and/or progressively responsible related experience to equal six (6) years.
  • Proficiency in Microsoft Office applications.

Responsibilities

  • Directly responsible for the management and maintenance of student credentialing document files (BLS, CWO, Immunizations, CBC, Drug Screening, HIPPA, Mask Fittings, and other documents as necessary) for all classes, safeguarding accuracy, timeliness, and compliance with all institutional, medical school, affiliates’ policies, and Office of Student Affairs procedures. This task includes daily updates to the Credentialing Class Roster (Blue Rosters) for each class and reporting any student non adherence to the Senior Analyst; and signing, collecting and saving the MS4 Graduation Clearance form after ensuring 100% compliance from graduating students.
  • Assists the Unit Manager with purchase orders, Direct Pay, food and entertainment purchase, office supplies purchase, travel arrangements, and other tasks related to office budget matters, as well as with office equipment inventory.
  • Assists the Unit Manager with Affiliation Agreements.
  • Responsible for the logistical set up of meetings (GPC, Staff, Committee, etc.) & student events (food, room reservations, WebTMA work orders, IT tickets, item distribution, etc.), and supports the Unit Manager and Senior Analyst as needed during all meetings and events.
  • Front desk management – phone, email, in-person visits.
  • Complete department specific CME as assigned; complete a minimum of 3 position-related software and/or systems training every year (Microsoft, Qualtrics, Box, Maxient, Acalog, SharePoint, Weave, etc. Any system or software used by the Office of Student Affairs.)
  • Support and assist the Deans and other staff as needed on a daily basis.
  • Perform all other duties as assigned to support the Office of Student Affairs; knows, understands, and follows all office policies and procedures. Adheres to Family Educational Rights and Privacy Act (FERPA) for all students. Perform additional duties as required by supervisor.
  • Adhere to all TTUHSCEP policies, procedures and processes.
  • Personally demonstrate, display, and act in accordance with TTUHSCEP's values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.
  • Perform all other duties as assigned.

FAQs

What are the primary responsibilities of the Business Coordinator?

The primary responsibilities include managing and maintaining student credentialing document files, assisting with purchase orders and office budget matters, logistics for meetings and student events, front desk management, and supporting the Deans and other staff as needed.

What qualifications are required for this position?

A Bachelor's degree plus two years of related experience, or a combination of education and/or progressively responsible related experience totaling six years, is required.

Is proficiency in Microsoft Office applications necessary?

Yes, proficiency in Microsoft Office applications is preferred.

Will I be required to travel for this position?

Yes, travel is required up to 25%.

What are the working hours for this position?

This position operates on a day shift schedule.

Are there any specific training requirements for this role?

Yes, you are required to complete department-specific CME as assigned and engage in a minimum of three position-related software and/or systems training every year.

Is this position grant-funded?

No, this position is not grant-funded.

What is the hiring rate for this position?

Compensation is commensurate with the qualifications of the individual selected and will comply with the budgetary guidelines of the hiring department.

Are there opportunities for professional development?

Yes, the role encourages ongoing training and support to enhance skills related to the Office of Student Affairs.

Does this position require adherence to any privacy policies?

Yes, the position requires adherence to the Family Educational Rights and Privacy Act (FERPA) for all students.

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Texas Tech University

From Here, It's Possible.™

Education
Industry
1001-5000
Employees

Mission & Purpose

A new era of excellence is dawning at Texas Tech University as it stands on the cusp of being one of the nation's premier research institutions. Research and enrollment numbers are at record levels, which cement Texas Tech's commitment to attracting and retaining quality students. In fall 2020, the university achieved a goal more than a decade in the making, reaching a total student population of more than 40,000. In 2018, the Carnegie Classification of Institutions of Higher Education again placed Texas Tech among its top doctoral universities in the nation in the “Very High Research Activity” category. Texas Tech is one of 94 public institutions nationally and 131 overall to achieve this prestigious recognition. Quality students need top-notch faculty. Texas Tech is home to a diverse, highly revered pool of educators who excel in teaching, research and service. The university strives to foster an environment that celebrates student accomplishment above all else. Texas Tech is large enough to provide the best in facilities and academics but prides itself on being able to focus on each student individually. The momentum for excellence at Texas Tech has never been greater.