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Business Development Team Assistant

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StepStone Group

2mo ago

  • Job
    Full-time
    Entry Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Dublin

AI generated summary

  • You must be organized, flexible, and a skilled communicator. Proficiency in Microsoft and Salesforce, ability to prioritize, maintain confidentiality, and a team player mentality are essential.
  • You will provide administrative support to teams, manage travel and expenses, schedule meetings, coordinate conferences, organize events, assist with audio/video needs, and ensure smooth operations.

Requirements

  • Demonstrates the flexibility to adapt to last-minute changes.
  • Highly organized, approachable, and an articulate communicator.
  • Confident communication skills including the ability to interact with all levels of management, clients, and guests.
  • Ability to multi-task and prioritize projects.
  • Exercised good judgement regarding confidential information.
  • Must be familiar with Outlook and Microsoft Applications (Word, PowerPoint, Excel)
  • Prior use and knowledge of Salesforce
  • Willingness to work a flexible schedule.
  • High level of confidentiality.
  • Excellent communications skills, written and verbal
  • Proactive, conscientious, dependable
  • Commitment to learning.
  • Team player; willing to work with and support peers and other Admin Team members

Responsibilities

  • Provide general administrative support to primarily the BD UK team, SPW UK team and BD Italy team on ad-hoc basis. Maintain comprehensive knowledge for BD administration and operational areas to ensure smooth collaboration within the London administrative team.
  • Administrative Assistant Support for BD Team members assigned.
  • Travel: Assist with travel needs as requested (airfare, transportation, hotel, international requirement needs).
  • Expenses: Assist in collecting all required physical receipts/business codes for the team expenses and entering these into concur as needed, and/or scanning documents to send to appropriate EA.
  • Calendaring: Looking ahead and managing conflicts, scheduling conference calls/in person meeting for those under your responsibility. This will include anticipating priorities, and querying/flagging required items to team as needed. Confirming approval for external meetings when requested with those under your responsibility before scheduling them.
  • Conferences: Proactively managing the needs of those under your responsibility. This will include regular catchups and attendance on the regular BD calls to proactively understand when there are upcoming conferences, travel plans, client meetings.
  • Manage the Teams client meetings, and associated work.
  • Managing deadlines – This will be specifically important when materials need to be shared/updated prior to a meeting or event.
  • Collecting meeting materials – This will be both during and after meeting/events, updating as required and recirculating.
  • Securing appropriate conference rooms/lines as needed and ensuring invites to these meetings are sent to the appropriate people and confirmed in advance.
  • Ad hoc support – availability to react to unexpected situations that arise.
  • Full support organizing BD events and offsites.
  • Work with Shared Services Admin team to ensure a smooth and corporate front of house experience.
  • Greeting and managing welcomes and shepherding to meeting rooms when team Admin unavailable.
  • Managing Audio / Video conferencing in meeting rooms when team Admin unavailable.
  • Coordinate catering for meetings as needed.
  • Managing printing / binding / downloading of presentations for client meetings as required.
  • Providing general administrative assistance as required.

FAQs

What are the primary responsibilities of the Business Development Team Assistant?

The primary responsibilities include providing general administrative support to the BD UK and BD Italy teams, managing travel arrangements, organizing client meetings, coordinating BD events, and ensuring smooth collaboration within the administrative team.

What skills are required for this position?

The required skills include being highly organized, having strong communication abilities, proficiency in Microsoft Office applications (Outlook, Word, PowerPoint, Excel), prior knowledge of Salesforce, and the ability to multi-task and adapt to changes.

Is prior experience required for this role?

While prior experience in an administrative support role is preferred, the emphasis is on having the necessary organizational skills and communication abilities.

What kind of benefits does StepStone offer?

StepStone offers comprehensive healthcare, a strong retirement plan, a mental health well-being program, paid time off, a student loan repayment program for US locations, and several wellness initiatives.

Does this position require flexibility in working hours?

Yes, a willingness to work a flexible schedule is required for this position.

What type of environment does StepStone promote?

StepStone promotes a culture of diversity, equity, and inclusion, striving to create an inclusive environment that empowers employees to express themselves and be heard.

How does the company view its employees?

StepStone considers its employees as its biggest asset and is committed to providing resources to help them reach their full potential.

Is travel a requirement for the Business Development Team Assistant role?

Yes, assisting with travel arrangements for team members is part of the job responsibilities.

What is the company’s stance on confidentiality?

Maintaining a high level of confidentiality regarding sensitive information is crucial for this role.

Are there opportunities for career growth at StepStone?

Yes, StepStone is dedicated to developing its employees and providing opportunities for career growth and learning.

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StepStone Group

Worldwide, world-wise: your private markets partner

Finance
Industry
501-1000
Employees
2007
Founded Year

Mission & Purpose

StepStone is a global private markets firm that provides investment solutions across a range of asset classes, including private equity, real estate, infrastructure, and private debt. Their ultimate mission is to deliver superior investment performance and service to their clients, which include institutional investors, fund managers, and high-net-worth individuals. StepStone's purpose is to help investors achieve their financial goals by offering tailored investment strategies, access to diverse opportunities, and comprehensive advisory services. By leveraging their expertise, research capabilities, and global network, StepStone aims to be a trusted partner in driving long-term value and sustainable growth for their clients in the UK and beyond.