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Buying Admin Assistant - Soho Home

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Soho House & Co

1mo ago

  • Job
    Full-time
    Entry & Junior Level
  • Customer Relations
    Product
  • London
  • Quick Apply

AI generated summary

  • You must be a strong communicator, collaborative, detail-oriented, and adaptable. Passion for Soho House is key, along with problem-solving skills and the ability to manage time effectively.
  • You will support administrative tasks, manage samples, ensure accurate product information, assist in meetings, handle customer queries, and maintain development trackers.

Requirements

  • An excellent communicator both written and verbally, with strong interpersonal skills
  • Naturally collaborative
  • A creative problem-solver, innately curious with the confidence to challenge current practices and prompt positive change
  • Strong organisational skills with an emphasis on attention to detail and accuracy
  • Results-orientated
  • Upholds a mature and professional demeanour at all times
  • Enjoys working in a changing environment, able to demonstrate agility when responding to industry trends and evolving demands as Soho Home expands into new markets
  • Excellent time management skills
  • Passionate about Soho House and Soho Home, ensuring the member and customer is at the heart of all key decision making
  • Ability to keep calm under pressure, always retaining a friendly and positive can-do attitude
  • Some product development and commercial buying experience preferred but not essential

Responsibilities

  • Provide administrative support to the Buying & NPD department, including but not limited to:
  • Manage all administrative tasks along the critical path and product lifecycle
  • Maintain an awareness of the development critical path, supporting the team to ensure key calendar milestones are always met
  • Ensure key product information across all internal platforms is up to date and accurate
  • Update and maintain the seasonal development tracker, ensuring all key data throughout development is input
  • Support in the department trade preparation
  • Assist in compiling competitive analysis reports and other preparations required for seasonal sign-off meetings
  • Assist in all preparations required for prototype and finalisation meetings – Presentation boards, range management documents, and physical set up of the showroom space. Oversee all logistical elements to ensure samples are on time and in place for key meetings.
  • Take responsibility of all sample requests and shipments in line with department demands, liaising with suppliers as required
  • Manage samples across all sites (office, warehouse, showroom). Ensuring all samples are readily available and accessible
  • Ensure approved samples are passed to the Creative team in a timely manner for Ecom pack shots and lifestyles imagery
  • Create sample SKUs and labels for all development and photography samples as required
  • Via the supply base, request and record all Product Specification Sheets, accurately copying the data to all internal platforms
  • Proactively manage customer service queries to drive the best resolution
  • Coordinate and manage sample sales with the wider Buying and Product Development team as and when required

FAQs

What is the primary role of the Buying Admin Assistant at Soho Home?

The Buying Admin Assistant supports the Buying and Product Development Manager in executing the purchasing and product development strategy, ensuring that briefs are met to high standards and KPIs are achieved.

What are some of the main duties of the Buying Admin Assistant?

Responsibilities include managing administrative tasks along the critical path, maintaining key product information, updating seasonal development trackers, preparing for meetings, handling sample requests and shipments, and managing customer service queries.

What qualities are we looking for in a candidate?

We seek an excellent communicator with strong organizational skills, a creative problem-solver, someone who is results-oriented, and has a passion for Soho House and Soho Home.

Is prior experience in product development or commercial buying required for this position?

Some product development and commercial buying experience is preferred but not essential.

What benefits are offered to employees?

Benefits include competitive compensation, main House membership after one year, weekly pay, discounted food and drink, private health and dental care, birthday day off, and continuous training opportunities, among others.

Is there an opportunity for professional development in this role?

Yes, continuous training is provided to develop both personal and professional skills.

Are there any discounts available for employees?

Yes, employees receive discounts on food and drink at Soho House venues, as well as up to 50% off on products from Cowshed and Soho Home.

What is the office culture like at Soho Home?

The office environment values collaboration, creativity, and agility in response to industry changes, with an emphasis on retaining a friendly and positive attitude under pressure.

How does the company support community involvement?

Employees can take two paid days a year to support a charity of their choice through Soho Impact.

What is the process for managing samples?

The Buying Admin Assistant will take responsibility for all sample requests, manage inventory across various sites, ensure timely delivery, and oversee logistical elements for meetings.

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Soho House & Co

Soho House is a place for our diverse membership to connect, grow, have fun, and make an impact.

Travel & Leisure
Industry
5001-10,000
Employees
1995
Founded Year

Mission & Purpose

Soho House is a company that operates private members' clubs, hotels, and restaurants in various cities around the world. They provide exclusive spaces and services for individuals in creative industries, offering a blend of social, work, and leisure environments. Soho House's ultimate goal is to create inviting and inspiring spaces where like-minded individuals can connect, collaborate, and unwind. Their purpose revolves around fostering a community of creatives, entrepreneurs, and professionals, providing them with a supportive network and a vibrant setting to socialise, work, and relax. Through their distinctive venues and services, Soho House aims to facilitate collaboration, nurture creativity, and enhance the well-being of their members.