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Cleared Subcontract Administrator II

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Amentum

3mo ago

  • Job
    Full-time
    Mid Level
  • Accounting & Tax
    Business, Operations & Strategy
  • Arlington
    Remote

AI generated summary

  • You need a Bachelor’s in Business or related field, 3 years of experience in subcontract administration, active Secret Clearance, and knowledge of various subcontract types and ERP systems.
  • You will develop and manage subcontract documentation, evaluate proposals, ensure compliance, coordinate invoicing, and support negotiations while monitoring subcontractor deliverables.

Requirements

  • Bachelor's degree in Business Administration or related field, and three (3) years of experience in subcontracts, procurement, supply chain or related field, or a Master’s degree and up to two (2) years of experience. For this role, at least one (1) year of prior experience must be directly with subcontract administration.
  • Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college.
  • Excellent communication and basic negotiation skills; and working knowledge of Sharepoint, Microsoft Office Suite, and integrated software applications.
  • US Citizenship is REQUIRED.
  • Active Secret Clearance is required to apply but we prefer candidates with a TS/SCI Clearance or the ability to receive/maintain a TS/SCI clearance.
  • Experience with Costpoint or similar ERP system, to include use of the purchasing module.
  • Process improvement experience in a recognized methodology (Lean Six Sigma, CMMI, ISO)
  • Knowledge of various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof)

Responsibilities

  • Coordinate, develop, and produce subcontract documentation such as subcontracts agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums justifications, determinations, special contract provisions, representations, certifications, and correspondence.
  • Assist in coordinating, developing, and producing procurement documentation such as acquisition plans, source selection plans and evaluation criteria, Request for Proposals, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
  • Assist in selecting the appropriate Subcontract type (FFP, CR, T&M, IDIQ, etc.) that is best suited for the prime contract, program needs, and overall risk profile.
  • Assist in evaluating proposals and quotations, determining offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
  • Develop and maintain subcontract files. Monitor and track subcontractor deliverables.
  • Review and process subcontract purchase requisitions.
  • Conduct subcontract file reviews in support of Government audits.
  • Assist in drafting, reviewing, and negotiating teaming and non-disclosure agreements.
  • Coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
  • Ensure compliance with CPSR, FAR/DFARS, Agency-specific regulations and Amentum policies and procedures for subcontracts and procurement.
  • Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
  • Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
  • Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams. Participation in cross-functional collaboration and tiger teams.
  • Support small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
  • Assist in the development of negotiation strategy and assist in conducting negotiation of terms and conditions with subcontractors.
  • Review supplier proposals, including analysis of solicitation requirements and proposal responses.
  • Maintain and process purchase orders, releases, and modifications in Amentum’s business systems.
  • Close out subcontracts.

FAQs

Do we support remote work?

Yes, this position is 99% remote-telework, with occasional on-site meetings in Arlington, VA.

Is an active security clearance required for this position?

Yes, an active Secret Clearance is required to apply for this position, and candidates with a TS/SCI Clearance are preferred.

What are the essential responsibilities of the Cleared Subcontract Administrator II?

The essential responsibilities include coordinating and producing subcontract documentation, assisting in procurement documentation, evaluating proposals, maintaining subcontract files, ensuring compliance with government regulations, and supporting small business goals.

What qualifications are necessary for this role?

A Bachelor's degree in Business Administration or a related field, along with three years of experience in subcontracts, procurement, or supply chain is required. Alternatively, a Master's degree plus up to two years of experience is acceptable.

Is there a preferred experience for the Cleared Subcontract Administrator II position?

Yes, preferred experience includes familiarity with Costpoint or similar ERP systems, process improvement methodologies (like Lean Six Sigma or CMMI), and knowledge of various subcontract types.

How often are on-site meetings required for this position?

On-site meetings are required once or twice per year in Arlington, VA.

What skills are required for this job?

Excellent communication and basic negotiation skills are required, along with a working knowledge of SharePoint, Microsoft Office Suite, and integrated software applications.

Is US citizenship required for this position?

Yes, US Citizenship is required to apply for this position.

Can previous procurement experience substitute for educational qualifications?

Yes, two years of experience in procurement or a related field can be substituted for each year of the required four years of college education.

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Amentum

A Premier Leader in Global Engineering, Project Management, and Solutions Integration.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.