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Contracts Manager

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Southern Coop

2mo ago

  • Job
    Full-time
    Senior Level
  • Logistics
    Legal
  • Portsmouth

AI generated summary

  • You need procurement expertise, contract law knowledge, negotiation skills, financial awareness, and strong analytical abilities; CIPS qualification is a plus.
  • You will manage contracts, ensure compliance, identify cost-saving opportunities, support tender processes, negotiate terms, oversee legal outputs, and maintain contracting policies and analytics.

Requirements

  • Technical and practical procurement knowledge.
  • Experience of establishing, reviewing and monitoring supply arrangements and terminating relationships, as appropriate; conducting selection processes.
  • Understanding of contract law principles; experience of drafting and identifying key legal terms, notices and letters and reviewing and negotiating agreements in a commercial context.
  • Commercial and financial awareness.
  • Excellent negotiation, interpersonal and communication skills.
  • Excellent analytical, organisational and decision making skills.
  • Chartered Institute of Procurement and Supply qualification (desirable).

Responsibilities

  • To be responsible for contractual matters relating to G&SNFR and local suppliers as follows;
  • Manage the contracts framework and monitor ongoing compliance by the business.
  • Review supply arrangements, identifying potential opportunities for costs savings and/or improvements to the quality of goods and services, rationalisation or collaboration in the supply chain for the purpose of maximising financial; sustainability and operational performance and minimising risk.
  • Assist central functions in the review and negotiation of draft contracts; completion of contracts and ongoing compliance of contract term.
  • Provide guidance and ownership to central functions on the preparation of tenders, requests for information/proposals/quotations and support through selection processes in the evaluation of bids.
  • Manage the negotiation and agreement of terms for significant contracts.
  • Manage the legal contract management team output, ensuring they facilitate the flow of legal oversight to the contract management process.
  • Own the contract management system, spend analytics and contract all circa 1300 contracts, the KPIs and then subsequent budgeting of key contracts therein.
  • Own all contracting policies and processes.
  • Establish links with other retail co-operative societies.

FAQs

What is the primary responsibility of the Contracts Manager?

The primary responsibility of the Contracts Manager is to oversee the procurement of goods and services not for resale (G&SNFR), ensuring legal compliance and managing ongoing contractual matters related to local suppliers.

Will travel be required in this role?

Yes, travel to different locations across the country will be required, and a car allowance will be provided.

What are some employee benefits provided for this position?

Employees will receive 34 days of leave (including bank holidays), a 20% store discount, private medical and critical illness insurance, group life assurance, a share incentive plan, financial wellbeing tools, and more.

What qualifications are preferred for the Contracts Manager position?

A Chartered Institute of Procurement and Supply qualification is desirable, along with technical procurement knowledge and experience in contract law.

Is experience in negotiating contracts important for this job?

Yes, excellent negotiation skills and experience in reviewing and negotiating agreements in a commercial context are essential for this role.

Can you describe the job's focus regarding suppliers?

The job focuses on managing supplier relationships, identifying cost savings, improving quality, and ensuring compliance with contractual terms.

What skills are considered essential for the Contracts Manager role?

Essential skills include excellent analytical abilities, organizational and decision-making skills, as well as strong interpersonal and communication skills.

How many contracts will the Contracts Manager be responsible for?

The Contracts Manager will oversee approximately 1,300 contracts, managing the contract management system, spend analytics, and associated KPIs.

What type of organization is Southern Co-op?

Southern Co-op is an independent co-operative operating across the south of England, involved in various sectors including convenience stores and funeral services, owned by over 300,000 members.

Is there support for personal development in this role?

While not explicitly mentioned, the position includes guidance on contract processes and collaboration with other retail co-operative societies, which may provide opportunities for personal and professional development.

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Southern Coop

We're an independent, regional co-operative owned by our 170,000+ members.

Retail & Consumer Goods
Industry
1001-5000
Employees
1873
Founded Year

Mission & Purpose

Southern Co-op is a large, independent, regional co-operative employing more than 4,000 people in communities across the south of England. We work for the benefit of local people and communities across the south of England providing for people’s every day needs through our food stores, funeral services, coffee shops in Berkshire, Bristol, Devon, Dorset, Hampshire, Isle of Wight, Kent, London, Somerset, Surrey, Sussex and Wiltshire.