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Critical Care Stores and Procurement Officer

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Liverpool University Hospitals NHS Foundation Trust

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Logistics
    Healthcare
  • Liverpool

AI generated summary

  • You must manage stock levels, order consumables, maintain records, liaise with staff, handle invoices, review faulty equipment, and ensure cleanliness for effective supply chain operations.
  • You will manage stock levels, order consumables, maintain invoicing, liaise with staff, ensure equipment cleanliness, and keep accurate records of supplies and orders.

Requirements

  • Daily record of stock levels to ensure all areas are supplied in a timely manner
  • Timely ordering of all consumables required for all 3 areas via Oracle and NHS Supply Chain
  • Ensure correct supplies from Trust Stores department
  • Ensure areas are not over-stocked
  • Maintain monthly (QEP) spreadsheet and inform the Matron and Directorate Manager monthly
  • Ensure there is a daily attendance to all invoice payments required e.g. Nursing Agency payments.
  • Ordering of all documentation and stationery items
  • Liaison with Matron, medical staff and Critical Care Documentation Team and Practice Educators to introduce any changes before orders are submitted to printers
  • Maintain accurate records available of all orders, stock control and invoices
  • Ensure accurate documentation with email regarding any discussions with suppliers.
  • Responsible for cleanliness and maintenance of equipment as required.
  • Report and deal with faulty equipment immediately and contact appropriate personnel/company regarding faulty consumables
  • Maintain an accurate database of all supplies / equipment requisitions and stock
  • Act at all times so as to provide and maintain public and staff confidence in the service provided.

Responsibilities

  • Daily record of stock levels to ensure all areas are supplied in a timely manner
  • Timely ordering of all consumables required for all 3 areas via Oracle and NHS Supply Chain
  • Ensure correct supplies from Trust Stores department
  • Ensure areas are not over-stocked
  • Maintain monthly (QEP) spreadsheet and inform the Matron and Directorate Manager monthly
  • Ensure there is a daily attendance to all invoice payments required e.g. Nursing Agency payments.
  • Ordering of all documentation and stationery items
  • Liaison with Matron, medical staff and Critical Care Documentation Team and Practice Educators to introduce any changes before orders are submitted to printers
  • Maintain accurate records available of all orders, stock control and invoices
  • Ensure accurate documentation with email regarding any discussions with suppliers.
  • Responsible for cleanliness and maintenance of equipment as required.
  • Report and deal with faulty equipment immediately and contact appropriate personnel/company regarding faulty consumables
  • Maintain an accurate database of all supplies / equipment requisitions and stock
  • Act at all times so as to provide and maintain public and staff confidence in the service provided.

FAQs

What is the primary focus of the Critical Care Stores and Procurement Officer role?

The primary focus of the role is stock control and cost effectiveness, ensuring timely orders and supply of consumables for critical care areas while maintaining accurate records of stock levels and invoices.

What systems are used for ordering supplies?

The role utilizes Oracle and NHS Supply Chain for ordering all consumables required across the three areas.

How often should stock levels be recorded?

Stock levels should be recorded daily to ensure all areas are adequately supplied.

What responsibilities does the officer have regarding financial control?

The officer is responsible for daily attendance to invoice payments, including nursing agency payments, and for maintaining a monthly QEP spreadsheet to inform the Matron and Directorate Manager.

What documentation tasks are involved in this role?

The officer is responsible for ordering documentation and stationery items while liaising with various stakeholders to introduce changes before orders are submitted for printing.

How is communication with suppliers managed?

Accurate documentation via email regarding discussions with suppliers must be maintained to ensure clear communication and record-keeping.

What actions are required if equipment is found to be faulty?

The officer must report and deal with faulty equipment immediately and contact the appropriate personnel or company regarding faulty consumables.

What professional standards are expected from the Critical Care Stores and Procurement Officer?

The officer is expected to act at all times in a professional manner to maintain public and staff confidence in the service provided.

Is there a requirement to maintain a database of supplies and equipment?

Yes, the officer is responsible for maintaining an accurate database of all supplies, equipment requisitions, and stock.

How does the officer ensure that areas are not over-stocked?

The officer monitors stock levels continually and manages orders to prevent overstocking in all areas.

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Liverpool University Hospitals NHS Foundation Trust

Our hospitals make us one of the largest employers in the region, employing more than 12,000 people

Science & Healthcare
Industry
10,001+
Employees
2019
Founded Year

Mission & Purpose

Liverpool University Hospitals NHS Foundation Trust comprises of Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital Our hospitals make us one of the largest employers in the region, employing more than 12,000 people. It also has a successful Volunteers scheme, with more than 450 volunteers providing support in a variety of roles. We deliver a range of services including general hospital services, specialist services, cancer services, dental services and community services. We are the main provider of general hospital services to a Liverpool population of 403,400 and neighbouring catchments, covering a total population of around 700,000 people. In addition, we also deliver a range of specialist services to a regional population of over two million. We are the single receiving site for adult major trauma patients in Cheshire and Merseyside and work in partnership with neurological specialists at the Walton Centre NHS Foundation Trust and other trauma units across the region as part of the Major Trauma Collaborative.