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Data Officer

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Central and North West London NHS Foundation Trust

3mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Healthcare

AI generated summary

  • You need GCSEs in Maths and English, admin experience, data protection knowledge, MS Office skills, attention to detail, strong communication and time management skills, and good teamwork.
  • You will manage data collection, ensure quality, collaborate with teams, present reports, maintain databases, communicate findings, and liaise with external stakeholders for patient information.

Requirements

  • GCSE (A* - C) or equivalent in Maths and English
  • Experience of working in an administrative capacity
  • Understanding of Equal Opportunities and Diversity
  • Understanding of Data Protection / Confidentiality
  • Demonstrable knowledge of MS Word, Outlook, MS Teams and Excel
  • Accurate data entry and typing skills
  • Able to work to a high level of accuracy and with attention to detail
  • Excellent written and verbal communication skills
  • Excellent time management skills, with the ability to work effectively under pressure, meet deadlines and prioritise workload
  • Capacity to manage a demanding workload
  • Good inter-personal skills
  • Good team-player

Responsibilities

  • To use, understand, and develop systems and datasets to meet data submission requirements, ensuring quality assurance of data processes.
  • To be responsible for collecting, entering and reporting data for national, regional and local purposes.
  • To work with clinical and administrative teams to update and audit data on the designated databases (or other data collection systems) including S1 and NACR.
  • To collate and present activity data for service and management meetings and for monthly and ad hoc statistical returns via Tableau or other.
  • To undertake data cleaning exercises, ensuring data is high quality, properly curated, and robust.
  • To ensure all data items are collated in a timely manner to comply with Trust requirements for uploading and reporting.
  • To have a comprehensive understanding of computer software such as MS Office and to be the lead on using SystmOne.
  • To establish good communication networks with external stakeholders including local and regional NHS teams as required.
  • Communicating and highlighting to services and data teams of any missing or incorrect data entry.
  • Communicating project and data information to the target audience in a comprehensive and understandable format.
  • Contacting GP practices and other hospitals both in and out of the borough for patient information as needed.
  • Maintain service line databases for record keeping, ensuring accurate reporting.
  • Complete regular archiving of patient notes in line with trust policies and procedures.

FAQs

What are the primary responsibilities of the Data Officer?

The primary responsibilities include providing clerical support to the Hillingdon Cardiac/Heart Failure Team, monitoring, inputting and collating data, developing data collection tools, and ensuring high-quality data collection and input.

What qualifications are required for this position?

The essential qualification required is GCSE (A* - C) or equivalent in Maths and English.

Is experience in healthcare necessary for this role?

While it is not mandatory, experience in a healthcare setting is considered desirable.

What software skills are necessary for the Data Officer role?

Demonstrable knowledge of MS Word, Outlook, MS Teams, and Excel is essential, along with an understanding of patient appointment/database systems such as SystmOne.

What personal qualities are important for a Data Officer?

Important personal qualities include the capacity to manage a demanding workload, good interpersonal skills, and being a good team player.

How will the Data Officer work with other teams?

The Data Officer will establish close collaborative working relationships with the Team Lead, clinical staff, administrators, and external agencies for efficient data management.

Are there specific data management tasks the Data Officer will perform?

Yes, the Data Officer will be responsible for collecting, entering, reporting data, auditing designated databases, and undertaking data cleaning exercises to ensure high-quality data.

What are the expectations regarding data accuracy?

The Data Officer is expected to work with a high level of accuracy and attention to detail, ensuring that all data is collected and processed in a timely and correct manner.

How does the Data Officer communicate with external stakeholders?

The Data Officer will establish good communication networks with external stakeholders, including local and regional NHS teams, and will highlight any missing or incorrect data entries.

Will the Data Officer need to complete regular archiving tasks?

Yes, the Data Officer will be required to complete regular archiving of patient notes in line with trust policies and procedures.

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Central and North West London NHS Foundation Trust

There's a place for you at CNWL.

Science & Healthcare
Industry
1001-5000
Employees

Mission & Purpose

Central and North West London NHS Foundation Trust (CNWL) has almost 6,550 staff providing integrated healthcare to a third of London's population, Milton Keynes, Surrey and areas beyond. We provide a wide range of services to treat people with a a variety of health needs, including common physical health problems, long-term conditions, mental health, learning disabilities, eating disorders, addictions and sexual health. We are here to provide support for people through every stage of life. Our catchment area covers a range of vibrant and diverse communities, with over 100 first languages spoken, ranging from areas of deprivation to areas of affluence. We are committed to providing services that need the needs of the people who use them, and we actively encourage involvement from local people who can help make a difference.