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Document Control Analyst (Remote)

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EXP

Dec 13

  • Job
    Full-time
    Mid Level
  • Engineering
  • Nashville
    Remote

AI generated summary

  • You need 3+ years in administrative support for GDOT/Transportation projects, strong MS Office skills, editing proficiency, and the ability to manage time and prioritize tasks. Engineering experience is a plus.
  • You will manage document distribution, maintain databases, coordinate meetings, handle proposals, perform administrative tasks, and provide support for front office functions and other teams.

Requirements

  • Must have at least 3 years of experience in detail-orientated administrative support work with GDOT and Transportation focused projects
  • Post-Secondary degree or diploma or equivalent work experience in an administrative capacity
  • Ability to learn projectwise
  • Strong people skills, and the ability to work with a wide variety of staff and clients
  • Must have strong Microsoft Word and Excel skills. Experience in Adobe Acrobat, Bluebeam and Microsoft Power Point would be an asset
  • Must have strong editing and proofreading ability including grammar and sentence structure
  • Create meeting agendas and minutes
  • Strong typing speed and accuracy
  • Excellent communication skills
  • Skill in preparing clear and concise reports, procedures, correspondences, and other written materials
  • Ability to establish and maintain effective working relationships
  • Effective time management and organizational skills
  • Must be able to meet deadlines, well organized and able to work under pressure
  • Ability to document existing and new processes
  • Ability to maintain a filing system and accurate records
  • Ability to prioritize, organize and perform multiple work assignments simultaneously
  • Any experience in the engineering or construction industry is an asset

Responsibilities

  • Coordinates the electronic, printing, and/or distribution process for engineering drawings and documents.
  • Performs basic system maintenance and access requests.
  • Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
  • Coordinate meetings and travel arrangements.
  • Prepare and review proposals, standing offer agreement and draft proposal documents with associated forms, submission, etc.
  • Compose and distribute meeting notes, routine correspondence, and reports.
  • Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription and document binding, document scanning.
  • Prepare client and proposal documents as requested, including resumes/CVs, specialized tabs for proposals, letters, etc.
  • Provide backup/break coverage for the front office including switchboard/reception and customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers.
  • Provide back up support for other admin teams and divisions as necessary.

FAQs

Do we support remote work?

Yes, this position can be done remotely.

What qualifications are required for the Document Control Analyst position?

A post-secondary degree or diploma or equivalent work experience in an administrative capacity is required, along with at least 3 years of experience in detail-oriented administrative support work with GDOT and Transportation focused projects.

What software skills are necessary for this role?

Strong Microsoft Word and Excel skills are mandatory. Experience with Adobe Acrobat, Bluebeam, and Microsoft PowerPoint would be an asset.

Are there any specific industry experiences that are beneficial for this position?

Yes, any experience in the engineering or construction industry is considered an asset.

What kind of tasks will I be responsible for in this role?

You will coordinate the electronic, printing, and distribution process for engineering drawings and documents, maintain a database of filed documentation, prepare proposals and reports, and perform various administrative duties like data entry and scheduling.

Is there support for career growth within the company?

Yes, EXP is committed to providing a challenging work environment that cultivates career growth, encourages creativity, and rewards excellence.

What are the communication skills required for this role?

Excellent communication skills are essential, including strong editing and proofreading ability, as well as the skill to prepare clear and concise reports and correspondence.

Will I need to coordinate meetings and travel arrangements?

Yes, part of your responsibilities will include coordinating meetings and travel arrangements.

What are the expectations regarding time management in this role?

You should have effective time management and organizational skills, and be able to meet deadlines, stay well organized, and work under pressure.

How does EXP approach diversity and equal opportunity?

EXP is an Equal Opportunity Employer that fully supports equal access for all individuals, regardless of various identifiers, and encourages diversity within the workplace.

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EXP

understand | innovate | partner | deliver

Engineering & Construction
Industry
1001-5000
Employees
1906
Founded Year

Mission & Purpose

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments. Our heritage dates back to 1906, when the earliest of EXP's predecessor companies started its engineering infrastructure practice. Today, over 3,000 creative EXP professionals across North America provide the passion and experience needed to deliver successful projects around the world. ---------------------- Guidée par sa mission de comprendre, d’innover, de collaborer et de réaliser, EXP fournit des services-conseils et des services complets d’ingénierie, d’architecture et de conception destinés aux milieux bâtis et naturels du monde entier. L’héritage professionnel d’EXP remonte à 1906, année marquant le début des activités d’ingénierie des infrastructures de la plus ancienne de ses sociétés patrimoniales. Aujourd’hui, les quelque 3 000 professionnels d’EXP travaillant depuis les quatre coins de l’Amérique du Nord mettent à contribution leur passion et leur expertise pour assurer la réussite de projets à travers le monde.

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