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Document Controller

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Eaton

14d ago

  • Job
    Full-time
    Mid & Senior Level
  • Logistics
    Construction & Surveying
  • Chennai

AI generated summary

  • You need 4-6 years of experience, a relevant degree, strong documentation skills, attention to detail, Microsoft Office 365 proficiency, and familiarity with electrical products.
  • You will manage document alignment, prepare submittal registers, process documents, ensure compliance, monitor approvals, and support project managers with documentation requests.

Requirements

  • 4-6 Years of experience
  • Bachelor’s degree (in a technical/engineering field is an advantage) from an accredited institution
  • Proven experience in delivering high quality documentation (e.g. Technical Submittals, Operation manuals) in a complex project management environment, experience to organize and preserve documents.
  • Ability to prioritize multiple projects and work independently as well as in a team environment.
  • Strong attention to detail while balancing various activities and competing demands.
  • Excellent (Advanced) working knowledge of Microsoft Office 365.
  • Excellent written and verbal communication skills in English.
  • Can do attitude and interest in learning and growing, taking on new challenges.
  • Familiarity of electrical products (Power Panels, Lighting Fixtures, Junction Box etc.)
  • Multi-year experience and deep knowledge of documentation tools If any.

Responsibilities

  • Liaise with Clients, Contractors, Subcontractors, and Internal/External Stakeholders for information alignment.
  • Prepare and maintain Technical Submittal and RFI Registers.
  • Process new Technical Submittal issues, prepare coversheets, and upload to project documentation systems.
  • Check document compliance and quality, follow-up on status, and report RFI progress.
  • Create sections per submitted submittals and client requests.
  • Monitor approvals and troubleshoot errors.
  • Create and submit CMMS in alignment with Serial Numbers and Client Documentation System information.
  • Maintain Master Document Control Register to reflect new project data.
  • Execute continuous improvement actions related to folder structure.
  • Provide guidance to Project Managers on documentation-related questions.
  • Support all reasonable documentation requests.
  • Perform other tasks to ensure smooth project operations.
  • Familiarity with ITP, FAT, QA & QC Documents, etc.

FAQs

What are the primary responsibilities of a Document Controller?

The primary responsibilities include liaising with clients and stakeholders, preparing and maintaining Technical Submittal and RFI Registers, processing new Technical Submittal issues, ensuring document compliance and quality, and managing Operations and Maintenance (O&M) and Computerized Maintenance Management System (CMMS) duties.

What qualifications are required for this position?

Candidates should have 4-6 years of experience, a Bachelor's degree (preferably in a technical or engineering field), and proven experience in delivering high-quality documentation in a complex project management environment.

Is experience with electrical products necessary?

Yes, familiarity with electrical products such as power panels, lighting fixtures, and junction boxes is desirable.

What kind of software knowledge is expected for this role?

Candidates should have excellent (advanced) working knowledge of Microsoft Office 365 and experience with documentation tools. Familiarity with SAP is also beneficial.

Are strong communication skills important for this role?

Yes, excellent written and verbal communication skills in English are essential for effectively liaising with various stakeholders.

What personal qualities are important for a Document Controller?

Strong attention to detail, the ability to prioritize multiple projects, a "can-do" attitude, and a willingness to learn and grow are all important personal qualities for this role.

Is there an opportunity for career growth in this position?

Yes, the role is ideal for motivated individuals who seek to take on new challenges and grow within the company.

How do I submit my application for this job?

Candidates can submit their applications directly through the company's career portal or email their resumes to the provided contact email in the job listing.

What is the working environment like for a Document Controller at Eaton?

The working environment is fast-paced, requiring flexibility and the ability to manage urgent requests while working with a wide variety of internal and external stakeholders.

How does a Document Controller contribute to project success?

By ensuring all documentation is accurate, up-to-date, and easily accessible, a Document Controller supports project teams in maintaining alignment and facilitates smoother communication, ultimately contributing to project success.

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Eaton

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere. We are guided by our commitment to do business right, to operate sustainably and to help our customers manage power ─ today and well into the future. By capitalizing on the global growth trends of electrification and digitalization, we’re accelerating the planet’s transition to renewable energy and helping to solve the world’s most urgent power management challenges. Eaton is an Equal Opportunity and Affirmative Action Employer. Eaton is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.