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Document controller

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Emerson

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Engineering
    Business, Operations & Strategy

AI generated summary

  • You need 3-6 years of document control experience, coordination with planners, master document register maintenance, and a bachelor's degree.
  • You will manage project documents, prepare transmittals, track status, expedite approvals, maintain vendor documentation, train team, and ensure compliance with quality standards.

Requirements

  • 3-6 years of relevant work experience in the field of Document Controller. Supports project team for document submissions and processing inputs and comments.
  • Co-ordinates with Project Planners with documentation progress and churn out over-due reports.
  • Maintain the Master Document Register from the beginning to the end of the project.
  • Any bachelor graduate.

Responsibilities

  • Handling multiple project documents.
  • Preparing transmittals, receiving vendor/customer documentation and distributing internally on time.
  • Exchange the document to and fro and close the communication loop.
  • Track documents on a respective project using a documentation system and generate reports on overdue documents and status of project documents.
  • Expedite approvals and re-submittals as per overdue reports.
  • Develop style sheet, templates and standard guidelines to be used as a reference in overall formatting of document.
  • Support the team on numbering and naming philosophy of the document as per standardization.
  • Manage Revision and document status of the project deliverables.
  • Expedite internally and externally on customer/vendor documents with respect to the schedule date.
  • Manage and maintain Vendor documentation.
  • Being a focal point on the Project documentation/ Support / issues for the entire team.
  • Arrange shipping of hard copies of documents ( if applicable)
  • Weekly update on the status of the project & On time delivery of documents to the management.
  • Clean-up of Project folder after project closeout.
  • Should have proficiency in compiling of Manufacturing Record Book.
  • Co-ordinate with project planner for % progress.
  • Coordination with overseas country offices for Projects/Programs having multiple Purchase Orders.
  • To understand the scope, schedule, document exchange philosophy.
  • Help Lead engineers to identify documents numbers as per customer philosophy and prepare the Master Document Register.
  • Training the project team for usage of document exchange tool.
  • Encourage usage of PMO processes for the documentation.
  • Perform other additional specific duties, when requested by the business. These will, typically, be strategic in nature but could potentially be anything that the post holder is suitably qualified and experienced to undertake. These duties may be assigned to the person under guidance of a supervisor.
  • Implementation of EEEC IMS processes/documentation as & when required throughout the project.
  • Adopts to WA quality requirements and Customer’s regulatory guidelines.
  • Practices and promotes First time right approach.
  • Strictly follows GDP (Good Documentation Practices).
  • Perform other additional specific duties, when requested by the business. These will, typically, be strategic in nature but could potentially be anything that the post holder is suitably qualified and experienced to undertake. These duties may be assigned to the person under guidance of a supervisor.

FAQs

What is the role of a Document Controller at Emerson?

The Document Controller is responsible for managing project documents throughout the project life cycle, ensuring timely submissions, processing inputs and comments, and supporting the project team in documentation activities.

What qualifications do I need to apply for the Document Controller position?

A bachelor's degree is preferred, along with 3-6 years of relevant work experience in document control.

What technical skills are required for the Document Controller role?

Required skills include knowledge of PMO project execution processes, familiarity with documentation tools like DocPro and SharePoint, proficiency in MS Office products, Adobe Writer, and understanding technical writing.

Is experience with documentation management systems important for this position?

Yes, experience with documentation management systems and generating reports on document status is very important for effectively handling project documents.

Will I be required to coordinate with overseas offices?

Yes, the Document Controller will need to coordinate with overseas offices for projects that involve multiple purchase orders and help lead engineers in document management.

What additional duties may I be expected to perform?

You may be assigned other specific duties that are strategic in nature and align with your qualifications and experience, under the guidance of a supervisor.

How does Emerson ensure a safe working environment?

Emerson prioritizes safety by providing a safe working environment across its global network and facilities, consistently pursuing safety measures.

What kind of employee development opportunities does Emerson provide?

Emerson offers award-winning employee development programs to help employees further develop their skills and achieve their career aspirations.

How does Emerson approach diversity and inclusion?

Emerson is committed to fostering a culture of diversity, equity, and inclusion, valuing every employee's unique experiences and perspectives, and recognizes that this diversity contributes to innovation and better solutions for customers.

What is the expected workload for a Document Controller regarding project documentation?

The Document Controller will handle multiple project documents, ensuring timely submissions and maintaining the Master Document Register throughout the project's duration.

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Emerson

Manufacturing & Electronics
Industry
10,001+
Employees
1890
Founded Year

Mission & Purpose

Emerson is a company that operates in the global technology and engineering industry, specialising in providing solutions for various sectors, including industrial automation, energy, and climate control. Their ultimate goal is to develop and deliver innovative technologies that address complex challenges faced by industries, enhance efficiency, and improve overall performance. Emerson's purpose revolves around creating products and services that optimise processes, improve sustainability, and support the advancement of industries worldwide. Through their expertise in automation and control technologies, they aim to empower their customers with the tools and solutions needed to thrive in an ever-evolving global marketplace.