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Estates & Facilities (EFM) Compliance Manager

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Shropshire Community Health NHS Trust

23d ago

  • Job
    Full-time
    Senior Level
  • Healthcare
    Facilities Management

AI generated summary

  • You must develop policies for compliance, audit Estates evidence, analyze data, review Service Level Agreements, manage assets, conduct audits, and maintain technical knowledge.
  • You will develop compliance policies, conduct audits, analyze data, manage risk assessments, maintain asset registers, and ensure service quality while collaborating with internal and external teams.

Requirements

  • As outlined in the Job description and will include Development of policies, emergency and operational procedures for effective management of Statutory Compliance. Professionally audit/review Estates evidence and evidence-based management systems to assure compliance with relevant standards i.e., BSEN, CQC, HTM, HBN. Interrogate, critically analyse statistical data identifying and reporting trends pertaining to Estates Compliance. Working with the EPRR to ensure there is an effective Business Continuity Plan. Communicate technical project related information with other professionals, both internal and external personnel, including senior managers, directors, to ensure that work undertaken conforms to all statutory and HTM requirements. To review and implement after consultation with the Associate Director of Estates, Service Level Agreements to agreed compliance and quality standards at best available cost benefit to the Trust, read O&M Manuals to identify planned preventative maintenance requirements, create contracts and PPMs for new premises. Ensure data held on behalf of the Trust on third party Trust CAFM systems is up to date and support the maintaining a register of all estates assets via a change control process including asset collection of existing and new works. Where necessary, write and review Risk Assessments and Method Statements for all Estates related assets. To audit Estates against the Premises Assurance Model, closing any gaps and completing the Trusts annual submission to NHS England. Conduct external audits for SCHT lease holders, requesting service reports from the Estates team and contractors as required. Obtain and file all relevant certificates of compliance and insurance that we are required to hold. Complete and submit annual Premises Assurance Model submission. To maintain technical knowledge through CPD on a regular basis Contribute and participate in identify training needs and draw up programmes to meet those needs. Participate in relevant internal / external programme meetings and working groups to provide information and expertise.

Responsibilities

  • Development of policies, emergency and operational procedures for effective management of Statutory Compliance.
  • Professionally audit/review Estates evidence and evidence-based management systems to assure compliance with relevant standards i.e., BSEN, CQC, HTM, HBN.
  • Interrogate, critically analyse statistical data identifying and reporting trends pertaining to Estates Compliance.
  • Working with the EPRR to ensure there is an effective Business Continuity Plan.
  • Any other related duties as may be required by the Associate Director of Estates.
  • Communicate technical project related information with other professionals, both internal and external personnel, including senior managers, directors, to ensure that work undertaken conforms to all statutory and HTM requirements.
  • To review and implement after consultation with the Associate Director of Estates, Service Level Agreements to agreed compliance and quality standards at best available cost benefit to the Trust, read O&M Manuals to identify planned preventative maintenance requirements, create contracts and PPMs for new premises.
  • Ensure data held on behalf of the Trust on third party Trust CAFM systems is up to date and support the maintaining a register of all estates assets via a change control process including asset collection of existing and new works.
  • Where necessary, write and review Risk Assessments and Method Statements for all Estates related assets.
  • To audit Estates against the Premises Assurance Model, closing any gaps and completing the Trusts annual submission to NHS England.
  • Conduct external audits for SCHT lease holders, requesting service reports from the Estates team and contractors as required.
  • Obtain and file all relevant certificates of compliance and insurance that we are required to hold.
  • Complete and submit annual Premises Assurance Model submission.
  • To maintain technical knowledge through CPD on a regular basis.
  • Contribute and participate in identify training needs and draw up programmes to meet those needs.
  • Participate in relevant internal / external programme meetings and working groups to provide information and expertise.

FAQs

What are the primary responsibilities of the Estates & Facilities Compliance Manager?

The primary responsibilities include developing policies and procedures for statutory compliance, auditing Estates evidence, analyzing statistical data for trends, ensuring effective business continuity planning, and communicating technical information to relevant stakeholders.

What standards must the Estates & Facilities Compliance Manager ensure compliance with?

The Compliance Manager must ensure compliance with relevant standards such as BSEN, CQC, HTM, and HBN.

How will the Compliance Manager support the Trust's asset management?

The Compliance Manager will ensure data on third-party Trust CAFM systems is up to date and maintain a register of all estates assets through a change control process, including asset collection of existing and new works.

Is there a requirement to conduct audits?

Yes, the Compliance Manager is required to audit Estates against the Premises Assurance Model, conduct external audits for leaseholders, and ensure all relevant compliance certificates and insurance documents are secured.

Will the Compliance Manager be involved in training programs?

Yes, the Compliance Manager is expected to contribute to identifying training needs and help develop programs to meet those needs.

What is the purpose of the Premises Assurance Model submission?

The purpose of the Premises Assurance Model submission is to demonstrate compliance and quality standards to NHS England on an annual basis.

How frequently should the Compliance Manager maintain technical knowledge?

The Compliance Manager should maintain technical knowledge through Continuous Professional Development (CPD) on a regular basis.

What type of collaboration is expected from the Compliance Manager?

The Compliance Manager is expected to participate in relevant internal and external program meetings and working groups to provide information and expertise.

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Shropshire Community Health NHS Trust

Science & Healthcare
Industry
1001-5000
Employees
2011
Founded Year

Mission & Purpose

Shropshire Community Health NHS Trust provides a range of community health services across Shropshire, Telford, and Wrekin. Their mission is to deliver high-quality, patient-centered care and support, focusing on improving community health and well-being. They are dedicated to offering accessible, effective healthcare services and fostering a collaborative environment for both patients and staff.