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Event Producer - Event/Conference Consultant

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MassMutual

2mo ago

  • Job
    Full-time
    Senior Level
  • Springfield

AI generated summary

  • You need a bachelor's degree, 7+ years in event planning, 1+ year with CVENT and project management tools, PowerPoint skills, and availability for travel, nights, and weekends.
  • You will manage event planning, budgeting, vendor communication, on-site execution, and registration logistics, ensuring clear collaboration and project management throughout.

Requirements

  • Bachelor's degree
  • 7+ years' experience in meeting/event/conference planning
  • 1+ years of experience with CVENT
  • 1+ years of experience with Event Project Management tools, i.e. Airtable or similar
  • 1+ years of experience in PowerPoint
  • Availability to work nights and weekends as needed for event execution
  • Ability to travel up to 50% of time throughout the year in various US and possible international locations (approximately 15-20 meetings and events)

Responsibilities

  • Management of MassMutual business programs/meetings/events, which would include consulting with our business partners on their meeting requirements, leading project planning, managing the meeting budget, sourcing event venues, contract management, attend travel in conjunction with travel management vendor, registration website and mobile app development, food and beverage management, etc.
  • Development of program specs and communications with vendors to clearly communicate execution needs of the event
  • Schedule and lead planning meetings with stakeholders
  • Clear follow up communications with event stakeholders ensuring awareness of project deadlines
  • On-site execution of the event which would include leading pre-con meetings, vendor load in and set up, on-site registration management, staffing management, etc.
  • Attendance of regular team collaboration with ECM Director, event stakeholders, vendors, and other ECM support team members
  • Ordering of on-site event supplies as needed, including but not limited to, office supplies, name badges, and signage
  • Project management of event registration websites and mobile app builds
  • Proof registration websites and mobile apps to ensure details are correct before launches
  • Have a team mentality, effectively collaborating with fellow team members areas across the enterprise.
  • Demonstrate agility and flexibility to work on new areas or special projects as needed.

FAQs

What is the primary role of the Event Producer at MassMutual?

The primary role of the Event Producer is to manage and execute small to medium-sized meetings and events while consulting with internal stakeholders to ensure their vision is realized within budget parameters.

Where is the Event Producer position located?

The Event Producer position can be based in either Boston, MA or Springfield, MA.

What type of events will the Event Producer be responsible for?

The Event Producer will be responsible for MassMutual-sponsored conferences, events, and meetings, including in-person, virtual, and hybrid formats.

What qualifications are required for this position?

Candidates must have a Bachelor's degree, 7+ years of experience in meeting/event/conference planning, and experience with CVENT, event project management tools, and PowerPoint.

Is travel required for this role?

Yes, the Event Producer is required to travel up to 50% of the time throughout the year for various meetings and events, both within the US and potentially internationally.

What skills are preferred for the ideal candidate?

The ideal candidate should have strong budgeting acumen, excellent communication skills, experience supporting executive leadership, and the ability to work with various management styles.

What kind of technology experience is expected from the Event Producer?

The Event Producer should be tech-savvy with advanced experience in Airtable and CVENT, and be able to learn and adopt new technology tools and platforms quickly.

Will the Event Producer be working alone or as part of a team?

The Event Producer will be part of a collaborative Event and Conference Management Team and is expected to have a team mentality while effectively collaborating with fellow team members.

What is the work schedule for this position?

The Event Producer will need to be available to work nights and weekends as needed for event execution.

Does MassMutual offer mentorship or networking opportunities?

Yes, MassMutual offers access to mentorship opportunities and networking opportunities through various Business Resource Groups focused on diverse backgrounds.

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MassMutual

Finance
Industry
5001-10,000
Employees

Mission & Purpose

Living mutual has always been at the core of our human existence, and it's the principle that's guided us since our founding in 1851. It's not a concept we invented, but one we champion for the simple reason that people take it for granted today. While the world would have us strive for independence, the truth is when we depend on one another, we aren't just more secure - life is happier and more fulfilling. So as we celebrate our new identity, we're reminding everyone that who we are stays the same.