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Events Executive

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Mills & Reeve

Sep 17

  • Job
    Full-time
    Entry & Junior Level
  • Marketing
  • London

AI generated summary

  • You must have strong IT skills, advanced negotiation and communication abilities, excellent organization, event/project management experience, and be flexible with work hours.
  • You will plan and implement events, communicate with stakeholders, negotiate with suppliers, manage budgets, coordinate logistics, utilize CRM systems, and gather feedback for future improvements.

Requirements

  • - Excellent IT skills – office software, web systems, app based software, CRM databases, Zoom, video editing software, YouTube
  • - Evidence of advanced negotiation skills
  • - Evidence of excellent organisational skills, ability to delegate and attention to detail
  • - Evidence of excellent communication skills
  • - Experience in an events/project management role
  • - is flexible for early starts and late finishes when events are planned
  • - is self-managed and confident in setting and prioritising their own work agenda.

Responsibilities

  • Planning and implementing the delivery of successful internal events (face to face, and virtual) you will complete tasks yourself but be confident to ask for support and delegate work
  • Provide strategic advice to stakeholders on feasibility of possible events
  • Communication with internal and external contacts to make sure their expectations match what we are delivering
  • Negotiation with suppliers/venues to ensure best value solutions
  • Keeping clients up to date with the progression of the event and any tasks that are required of them
  • Producing detailed plans for events (timelines, venue/rooms and budgets)
  • Booking internal and external rooms and arranging catering and facility requirements such as AV
  • Building a portfolio of trusted suppliers and venues for future events
  • Working with multiple agencies to ensure smooth working processes and that cost efficiencies are fully utilised (expand on this to capture the venue contracts and procurement piece)
  • To utilise the firm’s CRM database and email marketing systems to draft/send invitations and other communications and to monitor responses
  • Utilising social media where appropriate to raise profile of the business
  • Managing and reporting on event feedback and ensuring ROI for all events in order to create best practice guidelines for future events
  • Attend events as appropriate and provide agile advice to ensure the smooth running of the firm events

FAQs

What is the duration of the Events Executive role?

The Events Executive role is a 12-month fixed-term contract.

What are the main responsibilities of the Events Executive?

The main responsibilities include planning and executing firmwide internal events, advising stakeholders on event feasibility, negotiating with suppliers, producing detailed plans, managing event communications, and ensuring ROI through feedback.

Is experience in project management required for this role?

Yes, experience in an events/project management role is required for this position.

What skills are essential for the Events Executive job?

Essential skills include excellent IT skills, advanced negotiation skills, organizational skills, attention to detail, and strong communication skills.

Will I be expected to work flexible hours?

Yes, the role requires flexibility for early starts and late finishes when events are planned.

Will I need to communicate with external suppliers and venues?

Yes, communication with internal and external contacts is a key part of ensuring event expectations align with deliverables.

What kind of events will I be planning?

You will be planning internal events that may be either face-to-face or virtual.

Is there an emphasis on feedback for the events?

Yes, managing and reporting on event feedback is essential in order to ensure ROI and to create best practice guidelines for future events.

What is the company's approach to diversity and inclusion?

Mills & Reeve promotes equality and diversity as a key pillar of their strategy and has established staff networks to support this.

Is there a structured career progression available?

Yes, there is a clear progression framework within the business services career structure at Mills & Reeve.

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Mills & Reeve

We're a dynamic and thought-provoking law firm. We're flexible, personal and passionate about the law.

Law
Industry
1001-5000
Employees
1880
Founded Year

Mission & Purpose

Mills & Reeve is a leading UK law firm that provides comprehensive legal services to a wide range of clients, including businesses, individuals, and organisations. With a team of experienced lawyers, they offer expertise in various areas of law, including corporate law, commercial litigation, employment law, real estate, intellectual property, and more. Their ultimate mission is to deliver high-quality legal advice and innovative solutions to meet their clients' needs and help them navigate the complexities of the legal landscape. Mills & Reeve is committed to building long-term relationships with their clients, understanding their objectives, and providing practical and strategic legal advice to achieve their goals. Their purpose is to serve as trusted advisors, offering tailored legal services and supporting their clients' success in a rapidly changing business environment.

Culture & Values

  • Respect for each other

    We treat each other as equals, working respectfully with clients and with each other – always. Full stop.

  • Working together

    For clients: We’re a law firm that’s great at solving even the most complex problems. For employees: We’re supportive and loyal and it’s not in our nature to blame others when things go wrong. We enjoy spending time together and collaborating to develop innovative answers. We make time for each other, helping develop skills and sharing knowledge.

  • Strong client relationships

    For clients: We get to know you and your issues so we can provide tailored, pragmatic advice. It’s not just about offering an accurate legal viewpoint, but taking into account the bigger picture so we can help achieve your best outcome. For employees: We care about our clients’ interests and work to be a genuine consultative partner they can rely on for advice.

  • Openness

    For clients: We’re honest and straightforward, only offering advice we truly believe in. Importantly, our fees are transparent and we communicate clearly, regularly and in the way that suits you best. For employees: We balance being sincere and compassionate with being authentic and speaking up if something is wrong.

  • Client experience commitment

    We want to offer you more than just legal expertise. So together we’ll build a personal and supportive partnership with you – one that’s trusted and tailored to your needs.

Benefits

  • Five weeks' annual leave and the option to buy or sell a week each year

  • Extra day of leave for wedding/civil partnership, religious holiday and house moving

  • Bonus week leave every 11th year of continuous service

  • Enhanced maternity, paternity and adoption pay

  • Income protection after two years’ service

  • Life assurance with the choice of covering between two and 10 times annual basic salary