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Executive Administration Assistant (m/f/d) – for C-suite level

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Applied Materials

5d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Munich

AI generated summary

  • You need 5+ years supporting C-suite, a relevant degree, excellent organization and communication skills, tech proficiency, and a proactive, team-oriented attitude with strong interpersonal skills.
  • You will provide comprehensive executive support, manage communications, prepare meeting materials, handle sensitive information, oversee office operations, and proactively solve problems for top executives.

Requirements

  • Experience: 5+ years as an Executive Assistant, preferably supporting C-suite or senior leadership in a fast-paced environment.
  • Education : Bachelor or equivalent degree/training in business management or office administration or a related field.
  • Skills: Exceptional organizational skills, attention to detail, and the ability to prioritize effectively under pressure.
  • Technology: Proficiency in Microsoft Office Suite, applications including - TAS, Concur, Smartsheet, Teams
  • Communication: Outstanding written and verbal communication skills (English) with a professional demeanor.
  • Problem-Solving: Proactive mindset with the ability to anticipate needs and offer creative solutions.
  • Interpersonal Skills: A team player with a positive attitude, high emotional intelligence, and the ability to build strong relationships.

Responsibilities

  • Executive Support: Provide comprehensive administrative support to top executives, including calendar management, meeting coordination, and travel arrangements.
  • Communication Liaison: Serve as the primary point of contact between the executive team and internal/external stakeholders, ensuring timely and professional communication.
  • Meeting Excellence: Prepare agendas, compile materials, and ensure executives are well-prepared for all meetings. Take and distribute minutes, tracking action items to completion.
  • Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and confidentiality.
  • Office Operations: Oversee administrative processes, expense reporting, and support for team events or off-sites.
  • Problem Solving: Anticipate needs, identify obstacles, and provide solutions to ensure executives remain focused on strategic priorities.

FAQs

What are the primary responsibilities of the Executive Administration Assistant role?

The primary responsibilities include providing comprehensive administrative support to top executives, facilitating communication, managing executive schedules, preparing meeting materials, handling sensitive information, overseeing administrative processes, and problem-solving to ensure executives can focus on strategic priorities.

What qualifications are required for the Executive Administration Assistant position?

The qualifications required include 5+ years of experience as an Executive Assistant, preferably supporting C-suite or senior leadership, a Bachelor’s degree or equivalent training in business management or a related field, and proficiency in Microsoft Office Suite and other applications such as TAS and Concur.

Is there a specific skill set needed for this role?

Yes, candidates need exceptional organizational skills, attention to detail, the ability to prioritize effectively under pressure, outstanding written and verbal communication skills in English, and a proactive problem-solving mindset.

What type of company culture can I expect at Applied Materials?

You can expect a dynamic, international environment working in a high-technology company that values excellence, innovation, and collaboration with a human touch.

What benefits are offered to employees in this role?

Benefits include extensive further education offers, company pension schemes, travel insurance, 30 days of vacation, a bonus program, membership in selected fitness studios, free beverages and fresh produce, and subsidized cafeteria meals.

How can I apply for the Executive Administration Assistant position?

You can apply by submitting your resume and a personalized cover letter through the Applied Materials career portal. For any inquiries, you can contact the talent acquisition partner at sahana_gramaprabhakar@amat.com.

Is travel required for this position?

No, this position does not require travel.

Are there opportunities for professional development in this role?

Yes, employees have access to extensive learning and development opportunities, including individual training and cooperation with experienced employees.

Does Applied Materials offer flexible working hours?

The job description does not explicitly mention flexible working hours; however, the environment is described as fast-paced, suggesting some need for adaptability.

Is experience with specific software required for this role?

Yes, proficiency in Microsoft Office Suite is required, along with experience using applications such as TAS, Concur, Smartsheet, and Teams.

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Applied Materials

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Applied Materials is the leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. Our expertise in modifying materials at atomic levels and on an industrial scale enables customers to transform possibilities into reality. At Applied Materials, our innovations make possible a better future.

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