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Executive Administrative Assistant

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Amentum

3mo ago

  • Job
    Full-time
    Mid Level
  • Government & Politics
    People, HR & Administration
  • Arlington

AI generated summary

  • You need a Bachelor’s degree, 4+ years in military staff roles, a Top Secret clearance, strong communication skills, MS Office proficiency, and critical thinking ability for data analysis.
  • You will provide administrative support, manage scheduling and travel for senior staff, coordinate meetings, monitor supplies, and maintain communication and documentation for the front office.

Requirements

  • Bachelor’s Degree required.
  • At least four (4) years’ of related experience.
  • Military Staff experience at a headquarters-level (Combatant Command, service headquarters, Joint Staff, etc.) required.
  • ACTIVE CLEARANCE LEVEL REQUIRED: Top Secret w/ SCI eligibility. Please note that US Citizenship is required to obtain a Top Secret with SCI clearance.
  • Detailed-oriented with excellent technical, verbal, and written communication skills.
  • Must have the ability to work within Government-provided software packages to include MS Office products (Outlook, Word, SharePoint, PowerPoint, and Excel).
  • Must be able to think critically and apply analytical methodologies to raw data to present clear and precise recommendations.
  • Must be able to clearly articulate analysis through both oral and written communication.
  • Ability to focus on Mission requirements while tracking multiple competing priorities.
  • Experience working in headquarters environments on the Army/Joint Staff and/or Major Army/Service Commands.

Responsibilities

  • Provide administrative support to a 2-star level directorate front office.
  • Monitor Share Point access for directorate staff. This includes administering permissions, creating sub sites, and maintaining the organizational portals on SIPR and NIPR pages.
  • Coordinate meetings in the front office to include booking the conference room, sending out calendar invites, preparing required hand-outs, coordinating Secure VTC or regular VTC when required, and monitoring the turn-out.
  • Monitor and acquire required supplies for the front office.
  • Prepare travel orders in the DTS for up to five (5) senior level staff. This includes: coordinating lodging and transportation arrangements; preparing read-ahead material for the traveler; coordinating clearances in JPAS prior to travel; making adjustment as needed; and, creating a voucher to close out the trip after travel is completed.
  • Develop a visitor access roster, submit a request in the PFPA Visitor Access System, and make parking arrangements for guests visiting the organization prior to their arrival.
  • Prepare itineraries for up to five senior level staffs and coordinate with external organizations and update/verify accuracy of the Alert Roster monthly.
  • Assist with calendar maintenance for the Director (General Officer), the Deputy Director (SES) and the Sergeant Major (E9).
  • Create and maintain a Continuity Book for this position that is easily accessible to the other staff in the office area.
  • Coordinate all classified and unclassified teleconference sessions, room scheduling for conferences.
  • Maintain contact lists, and disseminate notifications, agendas, read-ahead packages for meetings and conferences.
  • Daily track all Tasker actions (ETMS2) in the executive staff queue for action from Army, Joint, ECC and Congressional actions/tasks group.
  • Prepare next day read book print outs from both SIPR and NIPR for GO/SES meetings/engagements.

FAQs

What is the primary location for this Executive Administrative Assistant position?

The primary location for this position is at the Pentagon in Arlington, VA.

What are the key responsibilities for the Executive Administrative Assistant role?

Key responsibilities include providing administrative support to a 2-star level directorate, coordinating meetings, preparing travel orders, managing visitor access, and maintaining communication for the front office.

What educational qualification is required for this position?

A Bachelor’s Degree is required for this position.

How much relevant experience is needed for this role?

At least four (4) years of related experience is required for this role.

Is military staff experience required for this position?

Yes, military staff experience at a headquarters level (such as Combatant Command, service headquarters, Joint Staff, etc.) is required.

What security clearance is necessary for this role?

An active Top Secret clearance with SCI eligibility is required for this position.

What software skills are needed for the Executive Administrative Assistant role?

Proficiency in government-provided software packages, including MS Office products (Outlook, Word, SharePoint, PowerPoint, and Excel), is required.

Is there any specific experience required in relation to working environments?

Yes, experience working in headquarters environments on the Army/Joint Staff and/or Major Army/Service Commands is preferred.

What are some desirable additional skills for candidates?

Candidates should be detail-oriented with excellent technical, verbal, and written communication skills, and must be able to think critically and apply analytical methodologies to present clear recommendations.

Does Amentum provide equal opportunity employment?

Yes, Amentum is proud to be an Equal Opportunity Employer and provides equal opportunity for employment without regard to various protected categories.

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Amentum

A Premier Leader in Global Engineering, Project Management, and Solutions Integration.

Manufacturing & Electronics
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Mission & Purpose

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.