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Executive Assistant

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Staffbase

25d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Chemnitz

AI generated summary

  • You have 2+ years as an Executive Assistant, fluent in English and German, trustworthy, adaptable, organized, able to handle multiple tasks, and skilled in relationship management.
  • You will manage executives' schedules, prepare meeting materials, coordinate travel, communicate with stakeholders, and organize team events while enhancing company culture at the Chemnitz HQ.

Requirements

  • 2+ years of experience as an Executive Assistant
  • Clear English and German written and verbal communication skills, ability to communicate with all levels of leadership and across multiple offices and timezones
  • Trustworthy & dependable - you will have access to highly sensitive information where discretion is required
  • Ability to take late afternoon/evening calls as required to work effectively with our North American and Australian staff, investors and customers, any experience in working in cross-timezone environments is highly welcome
  • Highly motivated, organized individual with a strong attention to detail; you are able to work effectively and prioritize with minimal supervision
  • Strong multi-tasker with an appreciation for the challenges of supporting a growing team and working asynchronously in a hybrid environment
  • Strong relationship management skills, ability to build a personal network throughout the company and work with a variety of personalities
  • Bright, high-energy individual, with a passion to learn and contribute, strong adaptability in response to changing priorities and needs

Responsibilities

  • Conserve executive's time by reading and routing email and instant messages, initiating meetings, and if applicable, drafting letters and documents
  • Ensure the Senior VP Engineering and the General Manager DACH are prepared for upcoming meetings, presentations, and projects by ensuring appropriate documents are circulated in advance
  • Make yourself a name as a wizard of time management as you coordinate all meetings to ensure efficient scheduling and prioritization of time, including daily management of 1:1s, team meetings, offsite meetings, customer/partner/investor/media/analyst meetings across global time zones
  • Support their communications with follow ups on discussions, decisions and tasks after 1:1s, meetings and workshops
  • Going up and above to organize travel plans as productive, effective and efficient as possible
  • Manage travel requirements ensuring appropriate documents are arranged
  • Act as a primary point of contact for internal and external stakeholders, effectively managing communication on behalf of the executives
  • Effectively interfacing with customers, partners, and team members on their behalf
  • Coordinate with other departments to execute team events, social gatherings, recognition gestures, and team, department and company offsites
  • Act as a culture shaper and play a community builder and host role within our Chemnitz HQ, taking care of arranging and hosting various onsite experiences and meetings involving internal team members and external guests

FAQs

What is the primary role of the Executive Assistant at Staffbase?

The Executive Assistant supports the General Manager DACH and the Senior VP Engineering by organizing their schedules, managing communications, and coordinating meetings to enhance their productivity.

Is fluency in German required for this position?

Yes, clear English and German written and verbal communication skills are required for effective communication with leadership across multiple offices and time zones.

What experience is necessary to apply for this role?

A minimum of 2+ years of experience as an Executive Assistant is required.

Will the Executive Assistant be required to manage travel plans?

Yes, the Executive Assistant will be responsible for organizing and managing travel plans, ensuring they are productive and efficient.

Are there opportunities for professional growth in this position?

Yes, employees receive a yearly growth budget of €1000 for external training and one day off for growth annually, which increases to two days in the second year.

How many vacation days does the Executive Assistant get?

The Executive Assistant is entitled to 31 vacation days annually, including one floating holiday, plus pro rata fully paid Fridays off during August.

What benefits does Staffbase offer regarding employee well-being?

Staffbase provides a Monthly Wellbeing Allowance of €35 for various activities and interests, including fitness and mental health.

Are there team building activities at Staffbase?

Yes, Staffbase organizes regular team and office events, including the yearly Staffbase Camp to foster team building.

Will the Executive Assistant interact with external stakeholders?

Yes, the Executive Assistant will act as a primary point of contact for internal and external stakeholders, effectively managing communications on behalf of the executives.

Does the role require working across different time zones?

Yes, the Executive Assistant should be able to take late afternoon/evening calls to effectively coordinate with staff, investors, and customers in North America and Australia.

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Staffbase

We provide an internal communications platform to unite companies and their employees behind a common purpose.

Technology
Industry
501-1000
Employees
2014
Founded Year

Mission & Purpose

Staffbase offers a platform for mobile-first employee communication. Launch your own branded app for corporate communication, sharing information and mobile processes. Powered by an enterprise-grade managed service and verified by 1000+ enterprises worldwide. Staffbase makes your company intranet accessible on the go with a mobile app. Today, even office workers expect to find everything they need on their phones. Staffbase allows employees to download your company intranet app directly from the app stores onto their phones. Using the company intranet is just as easy as checking the weather or answering a text. It’s time to bridge the gap. Your people are your company’s most valuable asset, but they can only contribute the full measure of their talents and skills when they are informed and engaged. Traditional channels are missing the mark. Today’s communication is digital and “digital” means mobile-first. Invest in a platform that prioritizes your people and purpose. Revitalize company culture with communication that hits home. Brand your employee experience. Boost engagement by enabling bottom-up communication. Make a tangible difference with your employee communications platform. It’s time for a solution for everyone - mobile first or bust!