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Executive Assistant

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L'Oréal

3mo ago

  • Job
    Full-time
    Entry Level
  • Dallas

AI generated summary

  • You must possess strong organizational skills, proficiency in office software, excellent communication abilities, experience managing schedules, and the ability to handle confidential information.
  • You will manage schedules, organize meetings, handle correspondence, coordinate travel, prepare reports, and support executives in daily tasks to ensure smooth operations within the company.

Requirements

  • High School Diploma
  • Intermediate level computer skills: Microsoft Excel, Word, and Outlook
  • Excellent verbal and written communication skills with all levels of management
  • Excellent analytical, organizational, and interpersonal skills
  • Secretarial school or college degree
  • Minimum of two years applicable experience within a logistics or administration environment
  • BA/BS Degree Liberal Arts, Business

Responsibilities

  • Daily management of employee time
  • Coding all hours accurately
  • Completing timekeeping for payroll weekly in a timely fashion
  • Weekly and end of month reporting
  • Support nonexempt employees to ensure proper vacation calendar management
  • Facilitating requests for contingent labor and reconciling timekeeping for contingent labor
  • Distribute safety shoe and glasses vouchers
  • Obtain packaging supplies for corrugate, labels, and pallets, as well as office supplies and PPE
  • Manage department expenses and capital PO’s, including submitting POs for approval, receipt of goods, logging expenses, and working with accounts payable team to ensure suppliers are paid timely
  • Handle general administrative duties such as telephone calls, organization of files, maintaining a clean and orderly workspace as well as department supply room
  • Planning and coordinating multiple visitors, meals, conference rooms, attendee PPE and organizing smaller employee/company events
  • Work effectively with vendors, maintain supplies for community leased equipment, purchase and stock general supplies and manage areas in a safe, tidy, and effective manner

FAQs

What is the job title for this position?

The job title is Administrative Assistant II, specifically within the Executive Assistant category.

Where is this position located?

This position is located in Dallas, Texas, at L’Oréal USA North America – Dallas Distribution.

Who does this position report to?

This position reports to the Director of Physical Flows.

What is the pay rate for this position?

The pay rate for this position is $22 per hour.

What are the main responsibilities of the Administrative Assistant II?

The main responsibilities include managing employee time, submitting daily reports, preparing purchase orders, receiving goods, budgeting for expenses and capital purchases, scheduling appointments, making travel arrangements, coordinating meals and celebrations, and maintaining visibility to the vacation calendar.

What qualifications are required for this position?

A high school diploma is required, along with intermediate level computer skills in Microsoft Excel, Word, and Outlook, as well as excellent verbal and written communication skills, analytical, organizational, and interpersonal skills.

Are there any preferred qualifications for this role?

Yes, preferred qualifications include completion of secretarial school or a college degree, a minimum of two years of applicable experience within a logistics or administration environment, and a BA/BS degree in Liberal Arts or Business.

What benefits does L’Oréal offer for this position?

L’Oréal offers a competitive benefits package that includes Medical, Dental, Vision, a 401K, a pension plan, flexible time off, access to company perks (such as discounted products), a monthly mobile allowance, and opportunities for learning and development.

Is prior experience necessary to apply for this position?

While the job listing specifies that prior experience is preferred, individuals are encouraged to apply even if their experience doesn't align perfectly with all listed qualifications.

How does L’Oréal promote diversity and inclusion in its hiring process?

L’Oréal is dedicated to building a diverse and inclusive workplace and takes pride in its diverse environment. They do not discriminate in recruitment or employment practices for any legally protected status.

What should I do if I need a reasonable accommodation to apply for this job?

If you require a reasonable accommodation due to a disability or a disabled veteran status, you may request it by contacting USApplicationAccommodation@support.lorealusa.com.

What safety measures are in place for employees?

L’Oréal prioritizes employee safety through its Safe Together Plan, which includes enhanced protection standards to ensure a safe workplace for all employees.

L'Oréal

Retail & Consumer Goods
Industry
10,001+
Employees
1909
Founded Year

Mission & Purpose

L'Oréal is a multinational beauty and cosmetics company that operates in various segments of the beauty industry, including skincare, haircare, makeup, and fragrance. They offer a wide range of beauty products and solutions through their diverse portfolio of brands. L'Oréal's ultimate mission is to provide innovative and superior beauty products that cater to the diverse needs and desires of individuals worldwide. Their purpose is to enhance people's lives through beauty, empowering individuals to express themselves, boost their confidence, and embrace their unique identities. L'Oréal aims to combine science, research, and creativity to deliver high-quality and sustainable beauty solutions that promote inclusivity, diversity, and self-expression. By continuously innovating and staying at the forefront of the industry, L'Oréal strives to shape the future of beauty and contribute to the well-being and self-esteem of consumers globally.