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Executive Assistant

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Sandoz

3mo ago

  • Job
    Full-time
    Senior Level
  • Customer Relations
    Business, Operations & Strategy
  • Milan

AI generated summary

  • You need a Master’s in Law/Economics/Humanities, C1 English, 7 years of relevant experience, proficiency in SAP, ARIBA, MS Teams, Excel, PPT, and a results-driven, collaborative attitude.
  • You will manage complex administrative tasks, coordinate projects, engage stakeholders, support team processes, and provide 24/7 emergency site attendance while ensuring high customer service.

Requirements

  • Law/Economics/Humanistic Master’s degree
  • C1 English Level
  • Previous 7 years of experience in similar role
  • SAP, ARIBA, MS Teams, Excel, PPT user
  • Flexibility, problem solving attitude and collaborative approach
  • Results-driven and tenacious to get things done
  • Nice to have: Pharmaceutical Background

Responsibilities

  • Deals with complex administrative and organizational assignments independently and takes care of general administrative tasks. Involved in strategic planning processes
  • Informs, advises and supports the team and associates from outside the team on processes, guidelines services that are specific to the department. Accommodates customer’s specific needs
  • Initiates new processes or modification of processes and coordinates the introduction of new or modified processes
  • Acts as project coordinator/manager for administrative projects (design, planning, implementation, communication, etc.)
  • Mentors temporary employees or apprentices or assumes a limited project coordination/management role
  • Proactively engage stakeholders to ensure that expectations are met through high levels of customer service
  • Effectively manage service vendor to ensure an on time deliverable system
  • 24/7 emergency call support and site attendance is required. Flexibility and ownership of the overall operations.

FAQs

What is the primary purpose of the Executive Assistant role?

The primary purpose of the Executive Assistant role is to provide administrative support and purchasing expertise to ensure effective and efficient maintenance services while assisting in the organization of congresses and events linked to the Medical Affairs Unit.

What are the key responsibilities of the Executive Assistant?

Key responsibilities include handling complex administrative tasks, advising and supporting team members, initiating and coordinating process modifications, acting as a project coordinator for administrative projects, mentoring temporary employees, managing service vendors, and providing 24/7 emergency call support.

What qualifications are required for this position?

Essential qualifications include a Master’s degree in Law, Economics, or Humanistic studies, C1 English level, at least 7 years of experience in a similar role, and proficiency in SAP, ARIBA, MS Teams, Excel, and PowerPoint.

Is pharmaceutical experience necessary for this role?

While not mandatory, having a background in the pharmaceutical industry is considered a nice-to-have for this position.

What skills are essential for a successful Executive Assistant?

Essential skills include flexibility, a problem-solving attitude, a collaborative approach, a results-driven mindset, and tenacity to achieve objectives.

What support and development opportunities does the company offer?

The company offers customized development paths, free access to on-demand training catalogs, job rotation projects with global teams, a Corporate Welfare Plan, a recognition program, and a hybrid work model based on flexibility and trust.

What is the work schedule for the Executive Assistant role?

The role requires flexibility and the ability to provide 24/7 emergency call support and on-site attendance as needed.

Where can I find more information about Sandoz and their career opportunities?

More information can be found by joining the Sandoz Talentpool at Novartis' official website to stay connected with upcoming opportunities and company news.

Is a specific language proficiency required?

Yes, a C1 level of proficiency in English is required for this role.

Are there any specific software tools that the Executive Assistant should be familiar with?

Yes, familiarity with SAP, ARIBA, Microsoft Teams, Excel, and PowerPoint is essential for this role.

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Sandoz

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Sandoz, a global leader in generic pharmaceuticals and biosimilars, is dedicated to improving access to high-quality, affordable medicines for patients worldwide. Their ultimate mission is to expand access to essential healthcare by developing and providing generic and biosimilar medicines that meet rigorous quality standards. Sandoz aims to make healthcare more accessible and affordable, ensuring that patients benefit from high-quality treatments and contributing to the overall improvement of global health outcomes. Their purpose is to enhance the quality of life for people by delivering cost-effective, innovative solutions in the pharmaceutical industry.